instructions to offerors CERFP meals.pdf

Solicitation Guidance CERFP Meals

A. Instruction to Offerors

1. A set aside for small business on GPE SAM, single Firm Fixed Price (FFP), contract is anticipated to be awarded to the business concern through the procedures of Federal Acquisition

Regulation (FAR) Subpart 13 via the SAM portal. The quotations shall be evaluated on the basis of Lowest Price Technically Acceptable (LPTA). The NAICS for this requirement is

722320, (Caterers).

2. Quotes shall be submitted prior to the closing date and time of 7 February 2025 at 11:00 AM

CDT, send quotes to contract specialist: Robert Thrasher, at robert.k.thrasher.civ@army.mil, and contracting officer Donald Piper @ donald.g.piper6.mil@army.mil

3. All questions regarding this RFQ shall be submitted in writing via email to Robert Thrasher, at robert.k.thrasher.civ@army.mil, and contracting officer Donald Piper at donald.g.piper6.mil@army.mil All questions are due NLT 5 February 2025 by 10:00 AM CDT.

The government is not obligated to provide responses to questions submitted to offerors.

B. General Instructions

1. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. LPTA shall be used to evaluate technically acceptable offers in accordance with the “best value” definition outlined in FAR 2.101.

2. The Offer. The submission of the documentation specified below will constitute the offeror's acceptance of the terms and conditions of the RFQ, concurrence with the Statement of Work.

3. It is the Government’s intention to award without discussions. Offerors are encouraged to present their best quote in their initial submission. The Government reserves the right to hold discussions.

C. QUOTE FORMAT

Quote Format. Offerors shall provide a complete description of their technical approach to the

SOW. Quotes shall consist of the following:

• Technical Proposal (10 page limit)

• Pricing (no page limit)

Technical Proposal: In the technical proposal the Government will evaluate the Offeror’s understanding of the requirement relative to the SOW. Technical proposal information will be streamlined. Page limits were specified above.

Pricing: The Government will evaluate the offeror's price that are graded as technically mailto:robert.k.thrasher.civ@army.mil mailto:robert.k.thrasher.civ@army.mil, mailto:donald.g.piper6.mil@army.mil acceptable. Offerors pricing will be valid for 60 days after receipt of quote. This part of the quote shall include details for all resources required to accomplish this requirement.

D. Basis for Award.

1. Any award made will be based on the most advantageous (FAR 52.212-2 Evaluation

Commercial Items) to the Government, price and technical acceptability considered.

2. The Government will award a task order resulting from this RFQ if the offerors quote conforms to the RFQ, the offerors quote conforms to the attached SOW, the offeror is found responsible, and if the final price is determined fair and reasonable in accordance with FAR subsection 15.404-1.

Evaluation Criteria. This evaluation will be conducted using the LPTA process, and the evaluation criteria for this award will be based on the following factors:

Factor 1: Technical Performance

Factor 2: Price

Factor 1 – Technical Performance: The contractor shall be responsible for ensuring their quote fully outlines the capability to adhere to the delivery deadline, quantities required, and specifications listed in the Statement of Work (SOW). Technical performance shall be found to be either acceptable or unacceptable based on the answers to the following questions:

(1) Can the vendor meet the delivery location and delivery date outlined in part 3 in the statement of work?

(2) Can the vendor meet all the specifications outlined in part 4 of the statement of work?

The government will determine the vendor to be Technically Acceptable only if all answers to the above questions (1-2) are "Yes."

Factor 2 – Price: The government will evaluate all technically acceptable offerors’ prices.

In terms of “price reasonableness” the Government will focus on whether the price is too high or too low to be considered fair and reasonable. In terms of “completeness” the Government will focus on whether the price appears to cover all of the work identified in the SOW. In terms of

“balance” the Government will focus on whether pricing is consistent with historical contract information and market research.

Pricing will not be scored or rated and will not be considered unless the quotes technical acceptability in factor 1 are graded as acceptable.