Instructions to Offerors/Basis of Award For

776th EABS Alternate Entry Control Point (ECP) Upgrade

1. Proposal Submission

A. This is a competitive selection conducted in accordance with (IAW) Federal Acquisition Regulation (FAR) Part 13 and 15. Accordingly, issuance of an award for this Statement of Work (SOW), should an award be made, follow the award procedures outlined in FAR Subpart 13.1, as supplemented.

B. The proposal submitted in response to this SOW must be in compliance with the terms and conditions on this SOW and attachments. All claimed capabilities to meet the requirements shall be realistic and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the proposal, an unfavorable proposal evaluation, or being deemed ineligible for award.

C. If an Offeror believes the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer (CO) in writing with supporting rationale as well as the remedies the Offeror is asking the CO to consider as related to the omission or error.

D. Proposals shall be submitted electronically via email to the CO. Only one (1) proposal shall be submitted, per company, in response to this requirement. Proposals received after the date/time specified will not be evaluated. In accordance with FAR Subpart 4.8, the Government will retain one copy of all unsuccessful proposals. Unless the offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals. It is the offeror’s responsibility to ensure receipt by the government.

E. System Award Management (SAM). Offerors must be registered in the SAM database to qualify for contract award.

F. Joint Contingency Contract System (JCCS). All non-United States of America based offerors shall be registered and have an active registration in the JCCS database to qualify for contract award.

G. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an Offeror for any costs.

Offerors shall acknowledge acceptance of Advance Contracting Authority by completing and returning a signed Hold Harmless Agreement with their proposal.

2. A proposal submitted in response to this SOW must take into account all transportations cost associated with the following delivery information.

A. Delivery Timeline: All items shall be delivered to the designated Military Consolidation Point / Freight Forwarder no later than seventy-five (75) calendar days after Receipt of Award.

B. Contractor Shipping and Coordination Responsibilities:

1. The Contractor shall coordinate all shipping prerequisites with the Military Consolidation Point / Freight Forwarder prior to dispatching any products specified in this SOW.

2. Prior to shipment, the Contractor shall provide complete and accurate shipping information for each piece, skid, or pallet. This information must include, but is not limited to: total weight, height, length, width, commercial value, and a detailed packing list.

3. Military Marking & Labeling: The Contractor shall affix all required military shipping labels (MSLs) and documentation to the shipment in strict accordance with MIL-STD-129R standards prior to dispatch.

4. Liability for Rejection: If the shipment is rejected, delayed, or "frustrated" at the Military Consolidation Point / Freight Forwarder due to improper labeling, missing documentation, or incorrect shipping data provided by the Contractor, the Contractor shall bear sole financial responsibility for all associated costs incurred (including return freight, storage, and re-processing fees)

C. The Government will formally accept and take ownership of the products only after the Contracting Officer (CO) and the Civil Engineer Services Flight Commander verify receipt of the following deliverables from the Contractor:

1. Official evidence/documentation confirming that all products matching the accepted proposal have been successfully delivered to and received by the Military Consolidation Point / Freight Forwarder.

2. Complete Military Consolidation Point / Freight Forwarder shipping and manifest information.

3. Verification that the Military Consolidation Point / Freight Forwarder tracking details have successfully populated and are actively updating in the designated Government Tracking System.

4. Final Destination:

FB5807 CENTRAL RECEIVING POINT SSA

ATTN C O S BLDG 704 CP 311 824 407

MARK FOR FB5807

CAMP LEMONNIER, DJ BP 185

3. Offerors submitting a proposal in response to this request for proposal shall submit a price proposal (Volume I). Pages shall be numbered consecutively within the volume. The page limits prescribed are maximum page limits for the volume. When both sides of a sheet display printed material, it shall be counted as two (2) pages. Cover pages, tables of contents, cross-reference matrix, tabs, and glossaries shall not be counted against prescribed page limits. Pages submitted in excess of these limits will not be read or considered in the Government’s evaluation of the proposal. All proposal information shall be submitted in either MS Word or PDF.

A.

VOLUME

REFERENCE

TITLE

MAXIMUM

NUMBER OF

PAGES

I

Factor 1 Price

Sub-factor 1.1

CLIN Structure 10

II

Factor 2

Technical

Sub-factor 2.1

Delivery Approach 10

Sub-factor 2.2 # of Days Following Receipt of 10

Award Sub-factor 2.3

Product Specification Sheet 10

4. Basis of Award

A. Award will be made in accordance with FAR 13.1 – Simplified Acquisition Procedures and FAR 15.101 – Best Value Continuum, the procedures specified in the SOW and on the basis of the BEST VALUE proposal. An award may be awarded to the contractor who is deemed responsible IAW FAR 9.1, as supplemented, whose proposal conforms to the FOPR’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the FOPR instructions) and is judged, based on the evaluation factors and subfactors, to represent the BEST VALUE to the Government.

B. The Government will review offeror Price Schedules and arrange all proposals from lowest-priced to highest-priced. Price Schedules must be complete in order to be further considered. The Government will then evaluate offerors’ Price Schedules and rate as either acceptable or unacceptable for each of the subfactor. An acceptable subfactor clearly meets the minimum requirements of the solicitation. Unacceptable technical proposals may not be further evaluated; however, the Government may conduct interchanges, as determined by the CO. The Government will then evaluate offerors’ Price Schedules and rate as either Fair and Reasonable or Not Fair and Reasonable. Not Fair and Reasonable proposals may not be further evaluated; however, the Government may conduct interchanges as determined by the CO. Fair and Reasonableness will be determined by comparison to the Independent Government Estimate, other prices proposed, historical prices paid, or any other price analysis technique identified in FAR 15.404-1(b)(2). Price comparison using one or more of these techniques may identify unreasonable pricing (too low or too high). Proposals with prices deemed unreasonable may be considered non awardable, as they may not provide the best value to the government or may indicate a lack of understanding of the requirements or costs associated with the contract.

C. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, each offer should contain an offeror’s best terms. However, the Government reserves the right to hold interchanges through use of the Interchange Notices (INs) if, during the evaluation, it is determined to be in the best interest of the Government. INs are fluid interaction(s) between the CO and the contractors that may address any aspect of the proposal and may or may not be documented in real time. Offeror responses to INs will be considered in making the order selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this statement of work.

5. Evaluation Factors

Proposals will be evaluated using a best-value source selection approach based on the following factors and subfactors:

Factor 1: Price

Sub-Factor 2.1 – CLIN Structure – Pricing proposal must be submitted with the following CLIN Structure:

CLIN

Supplies/Service Quantity Unit of Measure

Unit Price

Amount

0001 Mobile Light Tower 20 Unit

0002 Generator 2 Unit

0003 Removable Bollard 11 Unit

0004 Man (Pedestrian) Gate 1 Unit

0005 Electrical Breakers 5 Unit

0006 Electrical Conduit Protector 50 Unit

0007 Electrical Ground Kit 2 Unit

0008 Outdoor Electrical Cable 12 Unit

0009 Electrical Connector (15- Amp)

30 Unit

0010 Electrical Connector (20- Amp)

30 Unit

Factor 2: Technical

Sub-Factor 2.1 – Delivery Approach – The contractor shall provide a detailed description of how they plan on delivery the identified items to the delivery location that meets their proposed delivery date after receipt of award. The offer should not simply rephrase or restate the Government's requirements but rather provide convincing rationale to clearly demonstrate how the offeror intends to meet these requirements.

Sub-Factor 2.2 – # of Days Following Receipt of Award – The contractor shall provide a proposed timeline, in days, for the delivery of the identified items to the designated location (Military Consolidation Point / Freight Forwarder).

Sub-Factor 2.3 – Product Specification Sheet – The contractor shall submit a specification sheet that includes a description and the manufacturer's part number for products included in their proposal in response to this SOW.

4. List of Proposal Submittals:

1. Price Proposal

2. Technical Factor Narratives

5. Point of Contact:

Please direct any questions or concerns about this request for proposal to 1st Lt Jonathan Clark at jonathan.clark.37@us.af.mil

JONATHAN J. CLARK, 1st Lt, USAF Contracting Officer, 449th AEG mailto:jonathan.clark.37@us.af.mil