Instructions to Offerors and Evaluation Information.docx

Solicitation No: FA4460-20-Q-0001, Attachment 14

INSTRUCTION TO OFFERORS

Addendum to FAR 52.212-1 INSTRUCTION TO OFFERORS—COMMERCIAL ITEMS (Aug 2018) Note: This section is for solicitation purposes ONLY. This section will be physically removed from any resultant award, but will be deemed incorporated by reference.

A. Proposal Preparation Instructions:

To assure timely and equitable evaluation of the proposal, each offeror must follow the instructions contained herein. The offeror’s proposal submission cover letter should be on company letterhead and include: Solicitation number, DUNS number, CAGE code, Tax Identification Number, company name, address and telephone number, and company representative point of contact authorized to obligate your company. The proposal must be complete, self-sufficient and respond directly to the requirements of this solicitation. The offeror shall electronically submit a signed copy of the solicitation. The completed proposal to include all other documents identified within this Addendum along with any amendments that were issued and representations and certifications to Contracting Specialist and Contracting Officer emails:

Contracting Specialist: Bessie White – email: bessie.white@us.af.mil Contracting Officer: Mr. Arthur Brown – email: arthur.brown.17@us.af.mil Subject: FA4460-20-Q0001Packing and Crating Services All questions regarding this solicitation must be submitted in writing via email to the Contract Specialist, Bessie White at bessie.white@us.af.mil and the Contracting Officer, Mr. Arthur Brown at arthur.brown.17@us.af.mil, no later than 4:30 pm central time on March 4, 2020.

bessie.white@us.af.mil or arthur.brown.17@us.af.mil.

B. The proposal shall consist of two (2) separate parts:

Part I – Past Performance Part II – Price Proposal C. Specific Instructions:

Part 1 – Past Performance: Only references for same or similar type contracts are desired.

Past Performance Submission Requirement: The Government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. Provide a list of no more than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts to include Packing, Containerization and Local Drayage that meet the requirements of the PWS in this solicitation. The Government will use this information submitted by the offeror and other sources such as other Federal Government offices, Contract Performance Assessment Reporting System (CPARS) and commercial sources, to assess performance.

Furnish the following information for each contract referenced:

1. Company/Division name

2. Service

3. Contracting Agency/Customer

4. Contract Number and Contract Type (e.g. firm fixed price, time & material, etc.)

5. Contract Dollar Value (Initial, final and an explanation of the difference)

6. Period of Performance

7. Verified, up-to-date name, address, FAX and telephone number of the contracting officer

8. Contracting Officers Representative’s name, address, telephone & Fax numbers

9. Brief summary of the requirements

10. Comments regarding compliance with contract terms and conditions

11. Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

c) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent (within 5 years) past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

Part 2 – Price Proposal:

Complete blocks 12, 17a, and 30a, b and c of the SF 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation, with the attachments.

Services and Prices (CLINS 0001 through 4004 of SF1449 and Excel Pricing Sheet along with PWS G3) Insert proposed unit and extended total prices from PWS G3 in the Pricing Schedule for each Contract Line Item Number (CLIN) in the solicitation. The extended amount must equal the whole dollar unit price multiplied by the number of units, in determining total prices, unit prices will prevail. The proposal must be submitted for the base year and all option periods. In addition to the SF1449, complete and return the attached Offeror Pricing Schedule (Attachment PWS G3 completely filled out) and The Excel Pricing Sheet filled in with your pricing for the base period and 4 option periods to determine the overall proposal total.

The Contracting Officer (CO) has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the CO will review this determination and if, in the CO’s opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this competition the CO determines that adequate price competition no longer exists, offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.

End of Provision Addendum

EVALUATION FACTORS FOR AWARD

ADDENDUM TO FAR 52.212-2

This is an Addendum to 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

1. BASIS FOR AWARD: The following factors will be used to evaluate each proposal: Price and Past Performance. Contract award will be made on a “Past Performance against Price Tradeoff “basis. Past performance is slightly more important than price. The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process. This may result in an award to a higher priced offer, if the Government determines that the past performance of the higher-priced offer outweighs the price difference. A contract will be awarded to the offeror whose proposal, based upon the evaluation criteria, represents the best value to the Government.

By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Only the solicitation packages of responsive offerors whose proposal contains all parts and requirements shall be evaluated. The following shall be used to evaluate each offer:

Evaluation criteria: Each proposal will be evaluated against the criteria below consisting of the following factors: Price, and Past Performance.

2. Factor 1 - Past Performance: The past performance evaluation factor assesses the degree of confidence the Government has in an offeror’s ability to supply products and services that meet users’ needs, based on a demonstrated record of performance. The Government will evaluate the quality and extent of each offeror’s past performance deemed recent and relevant to the requirements of this solicitation.

Recent and Relevant information will be determined based on the following:

3. Using the submission requirement information the Government will assess the results of the relevancy determination along with a thorough assessment of quality of services to assign an integrated performance confidence rating (as shown in the table below) that represents the overall evaluation of contractors’ performance. Offerors without a record of relevant past performance or for whom information on past performance is not available will not be evaluated favorably or unfavorably. These offerors will receive a “Neutral Confidence” rating for the past performance evaluation.

4. Factor 2 – Price: Initially, all offers will be evaluated according to price, including option prices. Price will be evaluated for reasonableness. Reasonableness will be determined based on prices submitted by the competition and comparison to the Government estimate, if applicable. If the government deems this information is not sufficient to determine reasonableness, the government may use other techniques as appropriate to determine price reasonableness for the acquisition.

5. Offerors may be asked to clarify certain aspects of their offer (for example, minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for revisions.

6. The Government reserves the right to award a contract to other than the lowest priced Offeror.

7. The Government intends to award a contract without discussions with respective Offerors. Therefore, each initial offer must address information in accordance with the paragraphs above and should contain the Offeror's best price and past performance reference list. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

(End of Provision)