Instructions to Bidders.docx
DOCX document 14 KB Posted
- Solicitation number
- 147271
- Issued by
- Orange County, California
About this file
This is an Instructions to Bidders document issued by the City of Huntington Beach, California for the procurement of one 2027 Kia Carnival MVP LXS vehicle. The RFQ does not commit the City to award a contract or reimburse any costs incurred. The awarded vehicle must be delivered within 120 days of contract award and will be subject to final inspection by the City. The City will select one most responsive vendor for award. Bidders are prohibited from communicating with any City employee other than the designated contracting officer from the time the RFQ is issued until the selection is announced; violation of this provision may result in quote rejection. All questions must be submitted in writing through Planetbids, and only written responses from the City are binding.
All quotations must be submitted on an F.O.B. delivered basis with individual item pricing shown for each line item. In cases of price extension errors, the unit price will govern. All prices must remain firm for the contract term unless the City specifically authorizes adjustments; any proposed pricing increases must be submitted in writing at least thirty days prior to the effective date. The City reserves the right to reject any or all bids in their entirety or in part, to waive variances and informalities that do not impair quality or performance, and to award the contract by item or in its entirety at their sole discretion. Bidders must submit specifications when proposing alternative equipment, and samples, if required, must be provided free of expense to the City.
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Other files
| File | Type | Posted |
|---|---|---|
| Insurance Requirements 2025.pdf | ||
| 2027 Kia Carnival Spec Sheet.pdf |
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Text version
CITY OF HUNTINGTON BEACH
INSTRUCTION TO BIDDERS
Quotations are requested for furnishing the items described in accordance with terms set forth herein. All quotations must be F.O.B. delivered. The detailed specifications or brand names or numbers given herein is descriptive and indicates quality and style of item required. Offer to supply articles substantially the same as those described herein will be considered provided the articles offered are equal in quality, durability, and fitness for the purpose intended. Acceptability of alternates will be determined solely by the City of Huntington Beach
EXAMINATION OF BID Each bidder is responsible for examining the invitation to bid and submitting its bid complete and in conformance with these instructions.
DISCREPANCIES IN BID DOCUMENTS Should bidder find discrepancies in, or omissions from the invitation to bid, or if the intent of the invitation is not clear, and if provisions of the specifications restrict bidder from bidding, they may request in writing that the deficiency(s) be modified. Such request must be received by the Buyer five (5) business days before bid opening date. All bidders will be notified by addendum of any approved changes in the invitation to bid documents.
ORAL STATEMENTS The City of Huntington is not responsible for oral statements made by any of their employees or agents concerning this invitation to bid. If the bidder required specific information, bidder must request that it be supplied in writing by the City of Huntington Beach.
BRAND NAMES AND SPECIFICATIONS The detailed specifications and/or brand names stated are descriptive only and indicate quality, design, and construction of items required. Offers will be considered to supply articles substantially the same as those described herein provided the articles are equal in quality, durability, and fitness from the variation in the bid. Acceptability of alternate will be determined solely by the City of Huntington Beach. Bidder must submit specifications when bidding alternative equipment.
RIGHT TO REJECT City reserves the right to reject at any time any or all bids, or parts thereof, and to waive any variances, technicalities and informalities which do not impair the quality, utility, durability, or performance of the items.
SAMPLES Samples if items, when requested or required, must be furnished to the city free of expense to the city and, if not destroyed by tests will, upon request, be returned at the bidder’s expense.
PRICES Individual item pricing must be shown for each line item. In case of error in extension of prices, unit price will govern. All prices must be firm for the contract term unless the city specifically provides for adjustment. Any proposed pricing adjustment shall be submitted to the City Representative in writing at least thirty (30) days prior to the proposed date of increase. All quotations must be FOB delivered.
AWARD OF CONTRACT The City reserves the right to award this Contract by item or in its entirety, whichever is in the best interest of the City
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