Instructions - OWBO-2018-02.doc

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Instructions and Guidelines List of Required Grant Forms and Worksheets This section provides instructions and guidelines for the forms that are required for the grant program to which you are applying. These forms must be submitted electronically via www.grants.gov. NO other forms of submission or late submissions will be accepted.

Questions regarding the Funding Opportunity Announcement (programmatic or financial) should be directed to SBA, Office of Women’s Business Ownership at 202-205-6673 or OWBO@sba.gov. ONLY eligible applicants should contact SBA.

Technical questions regarding Grants.gov should be directed to the Grants.gov Help Desk at 1-800-518-4726. The SBA cannot provide technical assistance regarding the Grants.gov electronic grant submission system.

1.

Application for Federal Assistance (SF-424) -- This form asks for basic information about your organization. Instructions how to complete this form are located in Section VIII of the Funding Opportunity Announcement Note: Block 15 or 18 of each version of the form should only reflect total funding for the project year for which you are completing.

2.

Budget Information - Non-Construction Programs (SF-424A) -- This form is the Applicant's estimate of the total cost of performing the project or activity for the project year for which you are completing.

Applicants must submit option year budgets in the Attachment Form as instructed below.

The federal amount should not exceed the funding level stated in the funding opportunity announcement.

All proposed costs reflected in the budget must be necessary to the project, reasonable and otherwise allowable under applicable cost principles and agency policies.

3.

Assurances - Non-Construction Programs (SF-424B) -- This form is certification that the organization will comply with all applicable requirements of the federal laws, executive orders, regulations, and policies governing the grant program.

4.

Annual Budget Summary (B10–B16). This worksheet (formatted as a Microsoft Excel document) requests breakout of all costs shown on the SF-424A. It also requests narrative details about your budget. Be sure to provide all cost details in the manner requested by the form (directions for details are provided in each section).

The Annual Budget Summary Worksheet (B10–B16) is located at: www.sba.gov/wbc 5.

SBA Attachment Form -- When you open the SBA Attachment Form, you will find 15 attachment buttons, labeled "Attachment 1" through "Attachment 15". By clicking on a button, you will be able to choose the file from your computer that you wish to attach. Submit files in the format allowed by the Grants.gov system. Please attach the proper file to the proper button as listed below.

NOTE: To save your documents as PDFs, you will need to use PDF generator software.

ATTACHMENT 1 -- To this button, attach your Technical Proposal (include a Cover Letter and Table of Contents (including any attachments) as identified in Section IV of the Funding Opportunity Announcement. Name this document: Technical Proposal ATTACHMENT 2 -- To this button, attach your Annual Budget Summary Worksheets (B10–B16) for the Base Year (year one). Name this document: Base Year B10 B16 ATTACHMENT 3 -- To this button, attach your Certification of Cash Match and Program Income for the Base year (year one). Name this document: Base Year Match Cert ATTACHMENTS 4 through 15 -- to these buttons, attach all remaining documents necessary to complete the requirements of the Funding Opportunity Announcement. Name the documents names that easily identify its contents See the Checklist of Required Submissions for this Funding Opportunity Announcement below.

Checklist of Required Submissions for this Funding Opportunity Announcement

Address and submit each of the following as instructed and outlined in the Funding Opportunity Announcement.

Program Information Narrative ___ Cover Letter and Technical Proposal with Table of Contents which includes the following as per the Funding Announcement ___ Mission Alignment and Experience ___ Organizational Experience and Capacity Include the following:

· Organization Chart (include names, positions titles, and percentage of time each will devote to the project for all proposed full- and part-time employees working on the WBC project)

· Résumé (for WBC project director)

· Position Description (for ALL personnel)

· List of Board of Directors (include phone number and e-mail address, and include skills and experience that each member brings to the board)

· List of WBC Advisory Board Members & each member’s phone #, e-mail, and incl. the role(s) & responsibility of each member

· WBC Hours & Planned Closures

___ Market Assessment for Services Provided ___ Project Objectives & Milestones ___ Marketing and Collaboration with the SBA & Other Organizations ___ Include commitment letters and/or cooperative agreements ___ Sources and Leverage of Funds

___ Financial Management Capability & Confirmation of Match

___ Include a certification that the financial system to be used for the non-Federal entity’s WBC project meets 2 CFR Part 200.302 and 200.333. (Note: Letter may be from the applicant’s auditor, CPA, treasurer, comptroller, CFO or similarly qualified individual.)

___ Program Evaluation and Economic Impact ___ Technological Capabilities Supporting Documents

___ List of all Federal awards received w/in last 5 years - include: 1) grantor agency name; 2) CFDA number; 3) the year of the award; 4) the amount of the award; & 5) status of award (i.e., if award is ongoing or closed) ___ Copy of All Subcontracts and Agreements (may not exceed

49% of total budget). Must also include 3 quotes for all subcontracts between 10,001 - 250K.

___ Projected Milestones Chart ___ Articles of Incorporation ___ Non-Profit Verification (501(c) Certification from IRS) ___ SF-LLL (Lobbying)

___ Approved Indirect Cost Rate or Cost Allocation (if applicable) ___ Most recent audit (or audited financial statement) Note: If Applicant’s prior year project was identified by OWBO as low-risk, the Applicant may submit its most recent unaudited financial statement.

Must complete the SF-424 Packages for the Base Year

SF 424 Packages and Budget Details For the Base Year – Submit the following:

___ SF-424

___ SF-424A

___ SF-424B

___ Annual Budget Summary (B10 – B16)

___ Certification of Cash Match and Program Income Worksheet. Also, must complete page 2 of the worksheet to include a list of sources for cash match and detail the activity which will generate program income (if any). Note: In-kind should not be included on this worksheet.

For Estimated Funding Requirements for Option Year 1 and Option Year 2 – Complete the following:

___Section E of the Base Year SF-424A is completed as instructed in the Funding Opportunity Announcement.

MAKE SURE OF THE FOLLOWING

1. The SF-424 reflects the correct Federal amount and non-Federal match of which 50% is in the form of cash. Note: Cash match is all non-Federal cash and program income;

2. The SF-424A, block 6. a. – k., breaks out the Federal share (in column 1); the non-Federal cash (in column 2); in-kind (in column 3) & program income (in column 4); and

3. The budget does not include non-expendable equipment. Non-expendable equipment is unallowable under the grant. Only expendable equipment, (valued below $5,000 per piece) is allowable and must be shown under the "Supplies" cost category.