Instructions for Offerors.pdf

SOLICITATION NO. 15B60925Q00000002

Replace Perimeter Detection System

FCI SAFFORD

UNITED STATES DEPARTMENT OF JUSTICE

FEDERAL BUREAU OF PRISONS

FCI SAFFORD

SAFFORD, AZ 85546

ISSUE DATE: February 06, 2025

OFFER DUE DATE: March 6, 2025, by 10:00 A.M. MST

OFFERS SHALL BE EMAILED TO:

Nicasio Garcia at ngarcia@bop.gov mailto:J1RICHARD@BOP.GOV

INSTRUCTIONS TO OFFERORS OFFER

SUBMISSION PROCEDURES

TITLE:

DEADLINE FOR

RECEIPT OF OFFERS:

EMAIL OFFERS TO:

********************************IMPORTANT*********************************

CONTRACTORS MUST BE REGISTERED IN THE SYSTEM FOR AWARD

MANAGEMENT (SAM) AT WWW.SAM.GOV. THIS IS A 100% SMALL BUSINESS

SET-ASIDE. YOUR BUSINESS SIZE METRICS INFORMATION IN SAM MUST

MEET THE SMALL BUSINESS SIZE STANDARD REQUIREMENT FOR NAICS

CODE 561621 (reference FAR provision 52.219-1 in the Representations & Certifications section of your SAM registration).

I. Each offeror SHALL complete and submit the following forms, clauses, and statements with his/her offer.

Failure to furnish all required information or any rejection of or addition to the terms and conditions of the solicitation may cause your offer to be considered as non-responsive and ineligible for award.

*SUBMIT PAGES 1, 2, 6, 54 OF THE SOLICITATION DOCUMENT*

A. SECTION 1:

Standard Form-1442 – Solicitation, Offer, and Award, pages 1 & 2

Complete blocks 14 thru 20c (remember to include the signer’s title in block 20a).

SOLICITATION/REQUEST FOR

QUOTATIONS 15B60925Q00000002

FCI SAFFORD

Replace Perimeter Detection System

March 06, 2025

10:00 P.M. MST

Nicasio Garcia at ngarcia@bop.gov mailto:DMCALEXANDER@BOP.GOV

Ensure the address typed in block 14 matches the address in your SAM registration.

Blocks 21 thru 31c are to be completed only by the Government!

Include UEI#, TIN, CAGE code, and email address where indicated in block 10.

B. SECTION 2:

Commodity or Services Schedule, page 6

Complete the unit price (JB = job) and Amount blocks (these amounts will be the same).

NOTE: the amounts listed in this section should be the same as the amount listed in block 17 of the Standard Form-1442.

C. SECTION 7:

Representations and Certifications, page 54

1. FAR Provision 52.204-8 NOTE: Pursuant to section (b)(1) of this provision, provision 52.204-7 is included in this solicitation. Therefore, offerers should not mark either of the two options under section (b)(2) since paragraph (d) AUTOMATICALLY applies. Leave these options unmarked.

D. Amendments, if any, must be acknowledged and submitted with the offer by one of the methods described in item eleven of the Standard Form-30 (amendment of solicitation/modification of contract).

*SUBMIT PAGES 1, 2, 6, 54 OF THE SOLICITATION DOCUMENT*

II. PRE-QUOTATION CONFERENCE/SITE VISIT:

*******************************IMPORTANT **********************************

A pre-quotation conference and site visit are scheduled for February 19th at 9:00am MST at FCI Safford Training Center Room, 1529 West HWY 366, Safford, AZ 85546. This is the only pre-quotation conference/site visit scheduled. The pre-quotation conference/site visit is not mandatory (see provision 52.236-27 of the solicitation). However, all offerors are urged to attend.

NCIC background checks will be required for participants attending this conference. The authorization for release of information (form BP-A0660 criminal history check) is attached. Please send the completed form to Christopher Cleland at c1cleland@bop.gov before 10:00am on 2/13/2025. Mr. Cleland can be reached at 928-428-6600 x1614.

The forms must include a cover letter indicating they are for the Replace Perimeter Detection System project in addition to the following information:

• Company name and list/number of individuals from the company who will be attending.

• Phone number/point of contact for the company for notification of any NCICs that are denied.

NOTE: The FBOP is prohibited from divulging any information regarding any reasons for NCIC denials. Only the fact that a person has been denied will be communicated to the company point of contact.

The point of contact for the pre-quotation conference/site visit is Christopher Cleland. He can be reached at c1cleland@bop.gov or 928-428-6600 x1614.

Any questions relating to the solicitation after the closing of the pre-quotation conference/ site visit shall be sent to Nicasio Garcia, Contracting Officer, via email at ngarcia@bop.gov no later than February 21, 2025. Please ensure that the email is titled (Replace Perimeter Detection System Question). In order to provide sufficient response time prior to the offer due date, the Government is establishing the above cut-off date for questions about the solicitation. All offerers shall offer in accordance with the current solicitation to include all amendments (if any) as issued by the Contracting Officer only.