INSTRUCTION TO OFFERORS.docx

E.1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

INSTRUCTIONS TO OFFERORS:

Offerors are notified that VA Form 10091, FMS Vendor File Request Form and W-9, Request for Taxpayer Identification Number and Certification (see SECTION D for attached documents) shall be faxed or emailed https://www.cep.fsc.va.gov directly to the VA Financial Service Center in Austin, Texas and be submitted with their offer. Failure to include this information can eliminate the offeror from award consideration or considerably delay the award.

How to Access CEP Access the CEP using this link: https://www.cep.fsc.va.gov The new Customer Engagement Portal meets AccessVA Security Protocol that requires Two-Factor Authentication/Verification (2-FA) for all users. AccessVA has partnered with ID.ME to provide the required 2-FA for all non-government users. Please register a new Customer Engagement Portal (CEP) user account. Once ID.Me has completed the 2-FS, you will be redirected to Customer Engagement Portal (CEP) us the 10091 webform link found on the welcome page.

Each OFFER submitted in hard copy format shall include one copy of the offer. If an alternative offer is submitted, the Contractor shall submit one copy of the alternative OFFER.

Offers submitted by email shall be sent to barry.bland@va.gov and will be accepted by the Government at the time the email is delivered to the contract specialist email box. Offers must also be in PDF, and compatible with Microsoft Office Software to be accepted. The Contractor submitting an offer is responsible for ensuring that the contract specialist has received the offer before the deadline for receipt of offers, and the government will not be responsible for delays or failures or either the contractor’s email system or the Government’s email system. Facsimile offers will not be accepted.

Quote Submittal Requirements: Offerors must submit a complete quote package containing the information listed below. Submissions that do not include all required elements may not be evaluated.

I. Technical Approach (Factor 1) This factor evaluates the Offeror’s approach to meeting all requirements in the Statement of Work (SOW).

Offerors shall provide:

I. The Vendor shall provide operators with rotating schedules to ensure complete coverage a. One (1) operator per shift.

II. The operator shall monitor and operate and ensure safety compliance with the temporary rental boiler. The Operator shall maintain the Annual/Monthly Preventative Maintenance as required by boiler manufacturers and/or by codes.

III. The operator will record daily logs, coordinate maintenance, and respond to emergencies.

IV. The operator shall perform the following but not limited to:

a. Check for damage to controls or floats and close using new gaskets.

b. Inspect and clean firebox area. Visually inspect tubes from the firebox for evidence of leakage or overheating.

c. Check gauge glass valves, record all findings, and notify the Central Utilities Plant Manager.

d. Check operation and adjust all linkages, belts and pulleys in accordance with factory specifications.

e. Check and calibrate drum level and steam pressure

f. Check and calibrate PLC analog inputs and outputs.

g. Check operation of feed water flow and steam flow transmitters.

h. Check and calibrate diverter valve bypass damper for proper operation per factory specifications.

i. Verify PLC digital inputs and outputs for proper operation.

j. Check out HRSG control panel for loose connections.

k. Check out HRSG panel components for any signs of potential problems.

l. Ensure that HRSG panel components are operating properly and safely.

m. PLC to be loop checked with each transmitter and a detailed copy of calibration logs will be submitted to customers.

n. Check and adjust all boiler limits, pressure controls and running interlocks.

o. Provide safety meetings with SDVA operators prior to commencing work. Including Lock out procedures for diverter and control system.

p. Prior to leaving at the end of each workday field tech is to check out with SDVA engineers and advise them of progress and operating status of equipment. If equipment is not safe to run, the equipment will be tagged stating “Unsafe to Operate” and list the employee working on the equipment and contact phone number.

II. Experience (Factor 2) This factor evaluates relevant past performance and experience.

Offerors must provide the past three years of experience performing similar work. Each experience entry must include:

· Contract number

· Dollar value

· Period of performance

· Prime contractor POC (name, phone, email)

· Location of work

· Statement indicating whether subcontractors were used

· Subcontractor name, subcontractor POC, and location of work (if applicable)

The Government will evaluate the experience of both the prime Offeror and any proposed subcontractors.

Subcontractor Requirements Offerors shall state whether a subcontractor will be used. If yes, provide:

· Subcontractor name, address, telephone number, and UEI

· Detailed experience relevant to rental of temporary steam boiler

· Prior contract numbers, dollar values, periods of performance

· Subcontractor POC and location of work performed

III. Required Documents (Factor 3) Offerors must provide the following with their submission:

a. Verification of VA Form 10091 submitted, and W 9 faxed to Austin, TX

b. FMS Vendor File Update Form

c. Verification of active SAM registration

d. Completed and signed VAAR 852.219 75 and 852.219 76 certifications (if applicable).

· Failure to submit these forms at the time of quote submission will result in the Offeror not being evaluated.

IV. PRICE

Price will be evaluated for reasonableness in accordance with FAR guidelines.

· Offerors shall complete the Price/Cost Schedule.

· Award will be made based on the most advantageous offer, considering both price and non-price factors.

· LPTA (Lowest Price Technically Acceptable) procedures will not be used.

· FAR 15.1012(c) applies regarding LPTA limitations.

Past Performance Review The Government will review CPARS or other available past performance information.

General statements of experience without contract-specific details will be considered insufficient.

Failure to provide the required experience documentation may result in the Offeror being assessed as lacking experience in providing rental of temporary steam boiler

General Instructions for Submission Offer Format

· Responses must be clear, concise, and logically assembled.

· All pages should be numbered, indexed, and cross‑referenced to applicable SOW sections.

· Submit only essential information necessary for evaluation.

Labeling Requirements Each submission must include:

· Contractor name

· Business address

· Solicitation No. 36C26226Q0519_1

· Point of contact (name, phone, and email) The Government may rely on any version submitted and is not responsible for identifying inconsistencies.

Submission Deadline All offers must be emailed to: barrbarry.bland@va.gov Subject line must read:

“RFQ# 36C26226Q0519_1 – Service Contract Rental of Temporary Steam Boiler Operators Due Date:

April 24, 2026 – 10:00 AM PST All materials become the property of the U.S. Government and will not be returned.

Questions All questions must be submitted by email to barry.bland@va.gov. No later than 10:00 AM PST on April 13, 2026.

DO NOT SUBMIT OFFER AS ONE COMBINED FILE