D.1 Statement of Work.pdf

Rental of Temporary Steam Boilers Operators

I. GENERAL DESCRIPTION OF THE WORK

INTRODUCTION (in-brief):

The Veterans Affairs Healthcare System located at 3350 La Jolla Village Dr. San Diego, California 92161 (664) requires operators to monitor and operate the temporary rental boiler 24/7 located at Building 2 - Central Utilities Plant.

A. Scope of work: The Vendor shall provide experienced boiler operators to ensure a continuous 24/7 on-site presence:

I. The Vendor shall provide operators with rotating schedules to ensure complete coverage a. One (1) operator per shift.

II. The operator shall monitor and operate and ensure safety compliance with the temporary rental boiler. The Operator shall maintain the Annual/Monthly Preventative Maintenance as required by boiler manufacturers and/or by codes.

III. The operator will record daily logs, coordinate maintenance, and respond to emergencies.

IV. The operator shall perform the following but not limited to:

a. Check for damage to controls or floats and close using new gaskets.

b. Inspect and clean firebox area. Visually inspect tubes from the firebox for evidence of leakage or overheating.

c. Check gauge glass valves, record all findings, and notify the Central Utilities Plant Manager.

d. Check operation and adjust all linkages, belts and pulleys in accordance with factory specifications.

e. Check and calibrate drum level and steam pressure

f. Check and calibrate PLC analog inputs and outputs.

g. Check operation of feed water flow and steam flow transmitters.

h. Check and calibrate diverter valve bypass damper for proper operation per factory specifications.

i. Verify PLC digital inputs and outputs for proper operation.

j. Check out HRSG control panel for loose connections.

k. Check out HRSG panel components for any signs of potential problems.

l. Ensure that HRSG panel components are operating properly and safely.

m. PLC to be loop checked with each transmitter and a detailed copy of calibration logs will be submitted to customers.

n. Check and adjust all boiler limits, pressure controls and running interlocks.

o. Provide safety meetings with SDVA operators prior to commencing work.

Including Lock out procedures for diverter and control system.

p. Prior to leaving at the end of each workday field tech is to check out with SDVA engineers and advise them of progress and operating status of equipment. If equipment is not safe to run, the equipment will be tagged stating “Unsafe to Operate” and list the employee working on the equipment and contact phone number.

B. General Requirements:

1. Provide all services necessary for the project described below, and other specific tasks as further defined by this Statement of Work.

C. Vendor Qualifications & Other Responsibilities:

1. Vendor shall obtain all necessary licenses required to perform this work. Vendor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Vendor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees’ fault or negligence. Vendors shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.

2. The Government reserves the right to accept or reject Vendor’s employees for the rendering of services. Complaints concerning Contract Personnel’s performance or conduct will be dealt with by the Vendor and COR with the final decision being made by the Contracting Officer.

3. Need to post permits in accordance with VASD Safety Office and Infection Control Department as required. (All VA Engineering Required Documentation).

4. Notify the COR and Carbon copy the CO of any activity outside the working hours. A VA representative should always be present.

D. Safety Requirements:

All personnel employed by the Vendor in the performance of this contract, or any representative of the Vendor entering VASDHS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. The Vendor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property. Vendor shall comply with all applicable Federal, State, and local requirements regarding workers’ health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137 Vendors shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely.

The VAMC San Diego Building 1, Main Hospital Building, contains asbestos. Any worker entering asbestos containing areas must have an asbestos certification of no less than 16 hours and a valid fit test certification. Certifications must be presented to the VA project manager before any work in an asbestos area may begin.

E. Changes:

The awarded Vendor is advised that only the Contracting Officer, acting within the scope of the contract, has the authority to make changes which affect the contract in terms of quality and quantity, price or delivery.

In the event the Vendor effects any such change in the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority, and no adjustment shall be made in the contract price to cover any increase in costs incurred as a result thereof.

F. VA Policy:

Possession of weapons is prohibited. Enclosed containers, including tool kits, are subject to search. Violations of VA regulations may result in citations answerable in the United States (Federal) District Court.

G. VA Parking Policy:

It is the responsibility of Vendor personnel to park only in designated parking areas. Parking information is available from the VA Police. The VA shall not validate or make reimbursement for parking violations of the Vendor’s personnel under any circumstances.

H. VA Identification Badges Policy:

All Vendor personnel are required to wear identification (I.D.) badges during the entire time they are on the VA Healthcare System grounds. I.D. badges must have an identification picture and shall state the name of the individual and the company represented.

I. Normal Working Hours:

24 hours/7days a week. Before commencement of work, the Vendor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work done, to include delivery of materials and equipment, shall be done with minimal interference to Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

J. Overtime and national Holidays:

Any overtime or holiday pay that may be entitled to the Vendor’s employees shall be the sole responsibility of the Vendor and shall not be billed, nor reimbursed by the Government. The Vendor is to provide service on the following U.S. Government holidays as required. The following Federal holidays are observed by the Federal Government: The Contractor is not required to provide services on the following National Holidays, nor shall the contractor employee be paid for those days:

Date Holiday

Thursday January 01 New Year’s Day

Monday, January 19 Birthday of Martin Luther King, Jr.

Monday, February 16 * Washington’s Birthday

Monday, May 25 Memorial Day

Friday, June 19 Juneteenth National Independence Day

Friday, July 03 Independence Day

Date Holiday

Monday, September 07 Labor Day

Monday, October 12 Columbus Day

Wednesday, November 11 Veterans Day

Thursday, November 26 Thanksgiving Day

Friday, December 25 Christmas Day

When a holiday falls on a Sunday, the following Monday shall be observed as a legal holiday by U.S. Government agencies. When a holiday falls on a Saturday, the preceding Friday shall be observed as a legal holiday. Also, included would be any other day specifically declared by the President of the United States to be a National Holiday.

K. Invoice and Payments:

The contractor shall submit monthly invoices in the arrears electronically via the Tungsten- Network System at the end of each month, for payment of the storage containers in that billing period. The contractor shall submit the original invoice electronically to:

Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135)

Payment shall be made monthly in the arrears upon receipt of a properly prepared invoice.

The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice will render that invoice incomplete and the invoice will be returned for immediate correction.

a. Dates of service.

b. Description of services.

c. Invoice number, date.

d. Contract number.

e. Obligation number

Failure to comply with the above shall delay payment to the Contractor.

L. VA Master Specifications Sections related to the project:

Specifications to this project include but are not limited to:

1. VA Master Specification Section – All Divisions

2. ASME section I Power Boilers

3. ASME B31.1 – Code for Pressure Piping

4. ASME B31.9 – Code for Pressure Piping, (Plants which do not generate steam over 15psig)

5. National Board of Boiler Inspectors Code Part 1

6. National Fire Protection Association

7. NFPA 31 – Standard for the Installation of Oil Burning Equipment

8. NFPA 70 – National Electrical Code 5

9. NFPA 70E – Standard for Electrical Safety in the workplace

10. NFPA-85 – Boiler and Combustion Systems Hazard Code

11. NFPA 110 – Standard for Emergency and Standby Power Systems

12. VHA Directive 1028 – Electrical Power Distribution System http://www.tungsten-network.com/

13. Work shall be performed during normal business hours.

14. Penetrations: All penetrations shall be properly sealed with the proper fire stopping.

15. Plumbing Systems (VA Master Specification Section 22 08 00): Plumbing systems, subsystems, and equipment.

M. Resources:

All designs shall comply with applicable sections of VA standards and publications, and all references therein. Ensure that documents comply with the latest edition of these VA design standards. VA standards can be found on the Worldwide Web at http://www.cfm.va.gov/TIL/.

VA publications and standards shall include but shall not be limited to:

a. Office of Facilities Management Site Map: http://www.cfm.va.gov/sitemap.asp

b. The Technical Information Library (TIL): http://www.cfm.va.gov/TIL/

c. TIL - Master Specifications: http://www.cfm.va.gov/til/spec.asp

d. Office of Facilities Management: http://www.cfm.va.gov/index.asp

e. VA Office of Facilities Management citations of the AIA design standards found on the world wide web at http://cfm.va.gov.TIL/

f. Other design standards and publications that shall be applied to this work include, but are not limited to:

i. National Fire Protection Association (NFPA) Codes & Standards -www.nfpa.org

ii. OSHA Rules and Regulations

iii. California Building Code (CBC) latest edition

iv. Life Safety Code (NFPA 101) latest edition

v. The Joint Commission (TJC) Accreditation manual (latest edition)

g. Applicable sections of the VA Master Specifications including all the necessary adaptations.

h. Cost estimates shall be developed in strict conformance with VA’s Cost Estimating Requirements for Veteran Affairs Facilities (August 1, 2022).

http://www.cfm.va.gov/til/dManual/dmCost.pdf

i. Guidelines for Design of Health Care Facilities, Latest Edition, published by The Facilities Guidelines Institute (FGI). http://www.fgiguidelines.org/

j. Other resources:

i. Contracting Office, Contracting Officer, (CO)

ii. Contracting Officer Representative, (COR)

iii. Current record drawings for the affected areas of the building.

N. Definitions and Acronyms:

24 hours/7days a week. Before commencement of work, the Vendor shall confer with the VA COR and Contracting Office to agree on a sequence of procedures; means of access to premises and building. All work done, to include delivery of materials and equipment, shall be done with minimal interference to Government operations and personnel. Work performed outside the normal hours of coverage must be approved by the COR or his/her designee.

1. Contracting Officer (CO): The services to be performed under this contract are subject to general supervision, direction, control, and approval of the Contracting Officer.

2. Project Manager (PM)/Contracting Officers Representative (COR): The Contracting

Officer's representative responsible for administering contracts under the immediate direction of the Contracting Officer.

3. Vendor: This term, as used herein, refers to the Vendor under this contract.

http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/sitemap.asp http://www.cfm.va.gov/TIL/ http://www.cfm.va.gov/til/spec.asp http://www.cfm.va.gov/index.asp http://cfm.va.gov.til/ http://www.nfpa.org/ http://www.cfm.va.gov/til/dManual/dmCost.pdf http://www.fgiguidelines.org/

4. Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

5. Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or renovation activities.

6. Certified Independent Third-Party Safety Professional (CITP): Certified Independent

Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

7. Facilities Condition Assessment (FCA): Is an industry term that describes the process of a qualified group of trained industry professionals performing an analysis of the condition of a group of facilities that may vary in terms of age, design, and materials

8. Competent Person (CP): One who can identify any existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous.