INSTALLATION OF INSERTION VALVES

ONSLOW WATER AND SEWER AUTHORITY

228 Georgetown Rd

Jacksonville, NC 28540 onwasa.com

REQUEST FOR BID

TITLE:

# 2026-RFB-011 INSTALLATION OF INSERTION VALVES

INFORMAL RFB

Date of Issue: Thursday, October 1, 2026

Bids Due: Tuesday, October 20, 2026 at 2:00 pm

For more information, contact:

Eric Adams

Chief Financial Officer 228 Georgetown Road, Jacksonville, NC 2850

Phone: (910) 937-7545 Email: eadams@onwasa.com

TABLE OF CONTENTS

1. INSTRUCTIONS TO BIDDERS

2. INFORMATION FOR BIDDERS

3. BID FORMS

4. ATTACHMENTS

Attachments:

A - Sample Standard Agreement

1. INSTRUCTIONS TO BIDDERS

ONSLOW WATER & SEWER AUTHORITY

Installation of Insertion Valves

Bids will be received by the Onslow Water & Sewer Authority (ONWASA) to provide For the Installation of Insertion

Valvesas specified in this Request for Bids (RFB) until 2:00 pm on Tuesday, October 20, 2026. Responses must be submitted via https://procurement.opengov.com/portal/onwasa.

Bids must be submitted showing unit prices fully extended on the BID PRICING SHEET.

The bid price should not include any sales or use taxes.

Bidders responding to this RFB are hereby notified that NC General Statutes relating to letting of bids will be observed in receiving bids and awarding contracts.

ONWASA reserves the right to reject any or all bids, to waive informalities, and to accept any bid which, in the opinion of

ONWASA, appears to be in its best interest.

All bids shall include a completed Onslow Water and Sewer Authority Vendor Form (Exhibit 1) and shall also comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes by filling out the E-Verify Affidavit

(Exhibit 2). By acceptance of this Bid, the Bidder affirms they are not listed on the Final Divestment List created by the

North Carolina State Treasurer pursuant to N.C.G.S. 143-6A-4, Iran Divestment Act Certification.

This RFB and all Bidder responses are considered public information, except for trade secrets specifically identified in writing by the Bidder, which will be handled according to North Carolina State Statute or other laws. Any section of the

Bidder’s response package that is deemed to be a trade secret by the Bidder shall be submitted in a separate envelope clearly marked “TRADE SECRET INFORMATION - DO NOT DISCLOSE.”

For any questions regarding this bid, please submit them to the eProcurement Portal prior to 5:00 pm on Friday, October 16, 2026.

Resources for Support

Please find vendor guides from OpenGov to support vendor registration and submittal efforts at the following link:

https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed

For additional support, please reach out to the OpenGov Support Team at support@opengov.com or (650) 336-7167 from 7 AM to 10 PM Eastern.

https://procurement.opengov.com/portal/onwasa https://procurement.opengov.com/portal/onwasa/projects/308113/document?section=2950911 https://opengov.my.site.com/support/s/article/ca6d1285-1e48-4a21-bb0d-715edb7794ed mailto:support@opengov.com

2. INFORMATION FOR BIDDERS

2.1. Information For Bidders

Bids must be recorded on the BID PRICING SHEET.

Site visits for all bidders will be held, starting at the 1422 Haw Branch Rd worksite on Tuesday, October 13, 2026 at

10:00 am. This will allow prospective bidders to physically inspect the work location before submitting a proposal. Prospective Bidders shall contact Jason Gray at jgray@onwasa.com in advance to advise they will attend.

TIME OF PERFORMANCE

As time is of the essence in completing this project, after receiving a written Notice to Proceed from ONWASA, all work on the project shall be completed within 60 consecutive calendar days.

The Contractor shall, at all times during the continuance of the Contract, perform the work with such resources as are sufficient to complete the work within the time specified. The Contractor must have the ability to bring in additional equipment as necessary, should any onsite equipment require repairs that extend beyond five (5) calendar days.

WARRANTIES

Bidder shall warranty all work for no less than (90) days for workmanship and the full manufacturer's warranty period on materials.

ERRORS/DEFICIENCIES

Bidder shall immediately, without additional compensation, make any corrections regarding inferior or incomplete work or materials furnished under any contract issued as a result of this solicitation if it is determined by ONWASA that the

Bidder is responsible for the errors or deficiencies.

ADDITIONAL WORK

Any additional work or repair identified during the Installation of Insertion Valves shall be described and submitted to the Jason Gray, Distribution Supervisor, via email at jgray@onwasa.com before performing the additional work.

All materials and work on this project shall conform to the following:

A. Work shall be performed per all applicable State and local codes and regulations governing this project.

B. All permits required to complete the project shall be obtained by the contractor before the start of work; the cost to do so shall be included in the Contractor’s proposal.

C. Entrance to this site is restricted; the work schedule must be coordinated with ONWASA to ensure access and minimize the impact on daily operations.

D. The contractor shall conduct the work in such a manner as to avoid damage to other site facilities. Any such damage shall be repaired by the contractor at no additional cost to ONWASA.

E. Removal and disposal of existing materials.

F. Replace the installation of materials with “like same” as existing. All materials must comply with proper building/wind/structural codes and/or guidelines.

G. Clean the site of all construction materials upon completion of work.

https://procurement.opengov.com/portal/onwasa/projects/308113/document?section=2950911 mailto:jgray@onwasa.com

H. All bid submissions should be submitted electronically via https://procurement.opengov.com/portal/onwasa no later than Tuesday, October 20, 2026 at 2:00 pm. Alternatively, bids may be submitted in person at 228

Georgetown Rd, Jacksonville, NC 28540 by the same date and time. Bids must be received prior to the date and time of the bid opening. It is the Bidder's responsibility to ensure that the bid is received by ONWASA prior to the hour and date specified in this RFB. Any bids received after that hour and date will be rejected.

2.2. PRICE FOR SERVICES

Bids should be placed using the BID PRICING SHEET Section within this RFB unless specified otherwise.

2.3. ADDENDA

Any addendum issued before the date set forth for bid submittal shall be covered in the bid and shall be made a part of the contract. It is the responsibility of the Bidder to be aware of information issued in the form of an addendum. Receipt of any and all addenda issued shall be acknowledged with the Bidder's submittal.

2.4. INTERPRETATION OF DOCUMENTS

If any Bidder submitting a bid is in doubt as to the true meaning of any part of this RFB or finds discrepancies or omissions in the RFB, they may submit a request for an interpretation or correction to ONWASA. Any interpretation or correction of the documents will be made only by an addendum duly issued, and a copy of such addendum will be posted on ONWASA’s eProcurement portal. ONWASA will not be responsible for any other explanations or interpretations of the documents. Receipt of addenda must be acknowledged with submittal of bid.

Any questions pertaining to the Scope of Work or the ONWASA Specifications should be submitted electronically on or before Friday, October 16, 2026 at 5:00 pm.

2.5. WITHDRAWAL OF BID

Any Bidder may withdraw their bid, either personally or by written request, at any time before the scheduled closing time for receipt of bids. Bids shall remain valid for ninety (90) days after submittal.

2.6. AWARD OR REJECTION OF BIDS

If a contract is awarded, ONWASA will award to the lowest, responsive, responsible bidder whose bid, in ONWASA’s opinion, best complies with the criteria outlined in this RFB, taking into consideration price, methodology, quality, performance, and the time specified in the bids for the performance of the contract.

ONWASA reserves the right to accept or reject any or all bids if it is deemed best for the public good and to waive any informality in the bids received.

2.7. ISSUANCE OF CONTRACT

A contract will be issued to the selected Bidder. ONWASA’s terms and conditions for this type of work are provided in

ONWASA’s Standard Service Contract Language (ATTACHMENTS).

2.8. MINORITY BUSINESS PARTICIPATION AND NON-DISCRIMINATION

The successful Bidder and any subcontractor under him shall ensure that minority and women-owned business enterprises will be provided equal opportunity to submit bids for subcontracts to the maximum extent feasible. Further, there shall be no discrimination in employment practices based on race, religious creed, color, national origin, ancestry, age, physical handicap, medical condition, marital status, or sex.

https://procurement.opengov.com/portal/onwasa https://procurement.opengov.com/portal/onwasa/projects/308113/document?section=2950911 https://procurement.opengov.com/portal/onwasa/projects/308113/document?section=2950915

2.9. INSURANCE

Bidders must include a Certificate of Insurance with their bid showing coverage limits as outlined in ONWASA’s Standard

Service Contract Language (ATTACHMENTS).

2.10. CONTRACT ADMINISTRATION

The selected Bidder will coordinate all activities with Jason Gray, Distribution Supervisor, via email at jgray@onwasa.com. The selected Bidder shall receive approval from ONWASA before performing the work.

2.11. E-VERIFY/ IRAN DIVESTMENT

The Bidder shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes by filling out the E-Verify Affidavit (BID FORMS). By acceptance of this contract, the Contractor affirms that they are not listed on the Final Divestment List created by the North Carolina State Treasurer according to N.C.G.S. 143-6A-4, Iran Divestment

Act Certification.

2.12. SCOPE OF WORK

Scope of Work for Installation of Insertion Valves

1. Summary

The Onslow Water & Sewer Authority (ONWASA) is seeking qualified contractors to provide all labor, materials, equipment, and services necessary for the installation of insertion valves on our water distribution system. The insertion valves are required to improve the operational flexibility and reliability of the water distribution network. The selected contractor will be responsible for the complete installation, testing, and commissioning of the insertion valves at specified locations within the ONWASA service area.

2. Detailed Specifications

The contractor shall adhere to the following specifications and standards for the installation of insertion valves:

A. Insertion Valve Specifications:

o Valve Type: Insertion valve suitable for water distribution systems.

o Valve Sizes: 6-inch, 8-inch, and 12-inch diameters.

o Pressure Rating: Minimum 150 psi working pressure.

o Material: Stainless steel.

o Coating: Fusion-bonded epoxy coating, compliant with AWWA C550.

o Operation: Manual and compatible with standard valve keys.

o Compliance: AWWA C515 or C509 standards.

B. Installation Standards:

o All work shall comply with AWWA C600 for installation of ductile iron water mains and appurtenances.

o Trenching, backfilling, and compaction shall comply with ASTM D2321 and local regulations.

o Disinfection of the installation site shall comply with AWWA C651.

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C. Testing and Commissioning:

o Hydrostatic testing shall be performed in accordance with AWWA C600.

o Leakage testing shall be conducted to ensure no leaks are present.

o Operational testing to verify proper valve function.

3. Service Requirements

The contractor shall provide the following services as part of the installation of insertion valves:

A. Site Assessment:

o Conduct a thorough site assessment to determine the traffic control needs (Location provided by ONWASA).

o Identify and mark all underground utilities in the work area.

B. Locations:

o 1422 Haw Branch Rd. (8" SDR 21) o 109 Wilmington Hwy (12" SDR 26) o N Green St./Burns St. intersection (6" SDR 21) o 614 Old Folkstone Rd. (8" SDR 21) o 766 Sand Ridge Rd. (8" SDR 26) o 901 Sand Ridge Rd. (8" SDR 26) o 4532 Richlands Hwy (6" SDR 21) o 911 Beulaville Hwy (6" SDR 21)

C. Permitting and Approvals:

o Obtain all necessary permits and approvals from local authorities and regulatory agencies.

o Coordinate with ONWASA for any required shutdowns or service interruptions.

D. Installation:

o Excavate the site to the required depth and dimensions for valve installation.

o Install the insertion valve in accordance with manufacturer’s instructions and industry standards.

o Install cast iron valve box with lid and a concrete pad for access.

o Backfill and compact the excavation site to restore the area to its original condition.

E. Testing and Commissioning:

o Perform all required testing to ensure the valve is installed correctly and functions properly.

o Provide ONWASA with test results and certification of compliance with all standards.

F. Documentation and Reporting:

o Maintain detailed records of the installation process to include photographs.

o Submit a comprehensive report to ONWASA upon completion of the project.

4. Delivery Requirements

The contractor shall adhere to the following delivery requirements:

A. Project Timeline:

o Provide a detailed project schedule outlining key milestones and completion dates.

o Complete the installation of all insertion valves within the agreed-upon timeframe.

B. Coordination with ONWASA:

o Coordinate all work with ONWASA to minimize disruption to water service.

o Provide regular updates to ONWASA on project progress and any potential delays.

C. Delivery of Materials:

o Ensure all materials and equipment are delivered to the job site in a timely manner.

o Inspect all materials upon delivery to ensure they meet the specified standards and are free from defects.

D. Site Restoration:

o Restore the work site to its original condition upon completion of the installation.

o Dispose of all waste materials and debris in accordance with local regulations.

5. Contractor Qualifications

The contractor must meet the following qualifications to be considered for this project:

A. Possess a valid contractor’s license in the state of North Carolina.

B. Have a minimum of five (5) years of experience in the installation of water distribution system components, including insertion valves.

C. Provide references for at least three (3) similar projects completed within the last three (3) years.

D. Maintain adequate insurance coverage, including general liability and workers' compensation insurance.

E. Demonstrate a commitment to safety and compliance with all relevant OSHA standards.

6. Bid Criteria

Bids will be evaluated based on the following criteria:

A. Experience and qualifications of the contractor.

B. Compliance with the detailed specifications and service requirements.

C. Proposed project timeline and ability to meet delivery requirements.

D. Cost-effectiveness of the bid.

E. References and past performance on similar projects.

7. Submission Requirements

Interested contractors shall submit the following information as part of their bid:

A. Completed bid form, including a detailed cost breakdown.

B. Project schedule outlining key milestones and completion dates.

C. Proof of contractor’s license and insurance coverage.

D. References for similar projects completed within the last three (3) years.

E. Any additional information that demonstrates the contractor’s ability to successfully complete the project.

All bids must be submitted by October 20, 2026, to the following address:

Onslow Water & Sewer Authority

Attn: Jason Gray

228 Georgetown Rd.

Jacksonville, NC 28540

For any questions or clarifications, please contact Jason Gray at 910-937-7542 or jgray@onwasa.com .

We look forward to receiving your bid and working with a qualified contractor to enhance the reliability and efficiency of our water distribution system.

mailto:jgray@onwasa.com

3. BID FORMS

1. Vendor Information

Please enter your business name (as reported on your income tax return)*

*Response required

Authorized representative contact information*

Please include the name (as reported on your income tax return), title, phone and email of the authorized representatitve submitting this bid

*Response required

Federal ID # or Social Security #*

*Response required

Check one of the following:*

☐ Corporation

☐ Sole Proprietorship

☐ Partnership

☐ Other

*Response required

If Other, please explain below:

Order Address*

Please include (copy this):

Street______________________________

PO Box_____________________________

City________________________________

State_______________________________

Zip Code____________________________

Contact Person______________________

Phone Number_______________________

Fax Number_________________________

Terms______________________________

*Response required

Payment Address*

Please include (copy this):

Street______________________________

PO Box_____________________________

City________________________________

State_______________________________

Zip Code____________________________

Contact Person______________________

Phone Number_______________________

Fax Number_________________________

Discount____________________________

E-Mail Address_______________________

Are you related to or have a professional relationship with any employee of Onslow Water and Sewer Authority?*

If you answer yes, a Relationship Vendor form will have to be completed before any payments can be made.

☐ Yes

☐ No

*Response required

When equals "Yes"

Please complete the attached vendor relationship form and upload it here*

• Relationship_Vendor_Form.pdf

*Response required

Are you a minority business enterprise?*

☐ Yes

☐ No

*Response required

When equals "Yes"

If you answered yes, please check the appropriate box(es):*

Select all that apply

☐ African American

☐ American Indian

☐ Asian American https://government-project.s3.us-west-2.amazonaws.com/232102/d2f15868-fd4d-4d77-b381-3e3458a4792e_Relationship_Vendor_Form.pdf

☐ Socially and economically disadvantaged as defined in 15 U.S.C. 637

☐ Hispanic

☐ Female

*Response required

Product(s) and/or Service(s)*

Please list the type product(s) and/or service(s) that your company can provide:

*Response required

2. Pricing

Please upload your pricing here*

*Response required

3. Required Information

E-Verify Affidavit*

Please download the below documents, complete and have notarized. An online notarization option will be provided for you when responding.

• E-Verify_Affidavit.pdf

*Response required

Please upload any additional licenses or certifications here (if applicable)

4. ACH Authorization

Do you wish to upload a Bank Information Letter instead of providing vendor and bank information?*

**A Bank Information Letter with the vendor/bank details substitutes for completing additional fields**

☐ Yes

☐ No

*Response required

When equals "Yes"

Please upload the Bank Information Letter here*

*Response required

When equals "No"

Vendor Information*

Please include the following:

• Vendor Name (Include DBA if applicable)

• Address, City, State Zip

• Accounting/ACH Contact Name and Phone

• Email Address for Remittance Advice (**required**)

*Response required

When equals "No" https://government-project.s3.us-west-2.amazonaws.com/232102/04e02ae9-0ade-42fb-bc91-f0ca66953a99_E-Verify_Affidavit.pdf

Bank Information*

Please include the following:

• Account Type (Checking or Savings)

• Name on Bank Account

• Name of Bank

• Bank Routing Number

• Bank Account #

Above named Vendor hereby authorizes Onslow Water and Sewer Authority to originate Automated Clearing House electronic funds transfer (EFT) credit entries to Vendor's account, as indicated above, for payment/ reimbursement of goods and/or services If you change banks or accounts please provide at least thirty (30) days written notice.