Installation_ Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City_s Water Distribution System Granular Activated Carbon Adsorption System (GACAS) at Well 8.pdf

For more information, please visit our online supplier portal, located at https://procurement.opengov.com/portal/cityofturlock

REQUEST FOR PROPOSALS (RFP) NO. 2026-RFP-027

FOR

Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's

Water Distribution System Granular Activated Carbon Adsorption System (GACAS) at Well 8

RFP Release Date August 12, 2026

Question Submission Deadline September 8, 2026, 3:00pm

Response Submission Deadline September 15, 2026, 3:00pm

Approval of Contract October 27, 2026 Subject to Change

PROPOSAL SUBMITTALS:

Proposers shall submit through the City’s OpenGov Procurement Portal. No hard copy proposals or proposals submitted in any other manner as that prescribed within this RFP will be accepted.

NOTE: The City of Turlock reserves the right to modify the dates and other criteria listed at its sole discretion. Prospective proposers are responsible for monitoring the City’s eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock for any significant changes or addenda. Proposers will only be notified directly via email if they have subscribed to notifications for this proposal. All information submitted in or in connection with a proposal submitted under penalty of perjury. The City shall have the right to terminate at any time any contract awarded pursuant to a proposal that contains false information. The submittal of a proposal shall constitute a promise to supply in accordance with the terms and conditions shown herein.

Request For Proposal #2026-RFP-027 Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 2

SECTION 1: INTRODUCTION

The City of Turlock is requesting proposals from qualified firms to provide the installation, replacement and disposal of granular activated carbon (GAC) for the City's Water Distribution System Granular Activated Carbon

Adsorption System (GACAS).

SECTION 2: BACKGROUND

In the heart of California's Central Valley, Turlock is the second largest city in Stanislaus County located 100 miles south of Sacramento, CA covering an area just over 16 square miles with a population of over 73,000.

Turlock is a General Law City that operates under the Council/Manager form of government.

SECTION 3: SCOPE OF WORK

The City invites you to submit a proposal for Installation, Change Out and Disposal Services of Granular

Activated Carbon (GAC) from the City's Water Distribution System Granular Activated Carbon Adsorption

System (GACAS) at Well 8. All work must comply with applicable federal, state, and local laws and regulations.

The scope of work includes, but is not limited to, the following:

3.1. Overview

The scope of work includes removal of spent GAC and the furnishing, delivery, installation, conditioning, and startup of virgin GAC to treat 1,2,3-tricloropropane (TCP) at Well 8, located at 1690 Palmer Drive. The GACAS consists of two (2) existing 12-foot-diameter pressure vessels. The Contractor shall be responsible for furnishing all labor, materials, equipment, and services necessary to perform a complete GAC change-out, including but not limited to:

A. Removal of spent GAC from existing vessels performed hydraulically or via vacuum with vessels remaining in place.

B. Loading, transporting, and proper disposal, destruction, or reactivation of spent GAC at a fully permitted and regulatory-compliant facility.

C. Supply and delivery of virgin coconut shell-based GAC suitable for TCP removal.

D. Loading of virgin GAC into the existing vessels using slurry transfer methods.

E. Initial soaking, backwashing, and flushing (conditioning) of the virgin GAC.

F. Disinfection of vessels and associated internal piping as required following carbon removal and prior to returning to service.

G. Cleanup of any GAC, slurry, or water spills associated with the work.

H. Coordination with the City to minimize downtime and service interruption.

3.2. Granular Activated Carbon Adsorption System Information

A. Number of vessels: Two (2)

B. Vessel diameter: 12 feet

C. Configuration: Downflow, pressure vessels, operated in series

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 3

D. Carbon volume per vessel: 714 ft³ (after soaking and backwashing)

E. Combined Empty Bed Contact Time (EBCT): Approximately 12.4 minutes

F. Hydraulic loading rate per vessel: Approximately 7.1 gpm/ft²

G. Target contaminant: 1,2,3-Trichloropropane (TCP)

Picture of Granular Activated Carbon Adsorption System in Attachment A.

3.3. Contractor Qualifications

The Contractor shall demonstrate:

A. A minimum of five (5) years of experience performing GAC change-outs for potable water treatment systems.

B. Prior experience removing TCP or similar low-level volatile organic compounds using coconut shell-based GAC.

C. Experience working with pressure vessels of similar size and configuration.

D. Proven capability in spent carbon handling, transportation, and compliance with applicable regulations.

3.4. Submittals

The Contractor shall submit with the proposal:

A. Lump-sum pricing for complete GAC change-out (removal, disposal, supply, installation, conditioning, startup).

B. Proposed schedule including system outage duration.

C. Product data sheets for the proposed GAC.

D. Laboratory test reports for representative GAC samples, including:

o Apparent density o Particle size distribution o Effective size o Hardness / abrasion number o Iodine number o Moisture (as packed) (percent) o Water-soluble ash (percent) o Total ash

E. Temperature-specific media downflow pressure drop curves and backwash expansion curves. See

Attachment B.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 4

F. Description of spent GAC disposal or reactivation facilities and regulatory compliance approach.

G. Delivery and loading methodology.

Prior to mobilization, submit:

• Detailed carbon removal and installation procedures

• Conditioning procedures (soak, backwash, flush)

Spill prevention and safety plan with Hazardous Material Business Plan.

Based on performance data, GAC replacement is anticipated approximately every (3) three years; however, actual replacement intervals will depend on source water quality, operational runtime, and breakthrough monitoring results.

3.5. Regulatory Requirements

The Contractor shall comply with all applicable Federal, State, and local regulations, including but not limited to:

• OSHA and Cal-OSHA

• U.S. Department of Transportation requirements

• Applicable waste handling and disposal regulations

• American National Standards Institute/National Sanitation Foundation-61 certification for GAC

• American Water Works Association B604 and American National Standards Institute/American Water

Works Association C653 (as applicable)

• Prop 65 compliance

All required permits related to carbon handling, transport, and disposal shall be obtained by the Contractor at no additional cost to the City.

3.6. Warranty

The Contractor shall warranty the GAC against the following conditions occurring within two (2) weeks of the vessels being placed back into service:

• Bacteriological contamination: Contractor shall warrant against the detection of coliform bacteria in intermediate or effluent sample ports. This provision does not apply if coliforms are present in the raw well water upstream of the pump discharge check valve.

• Leaching of regulated contaminants: Contractor shall warrant against the leaching of any regulated inorganic contaminants, including arsenic, from the carbon that results in the treated water or conditioning water levels exceeding the applicable maximum contaminant levels (MCLs). This provision does not apply to nitrate if the raw water nitrate level exceeds one-half of the nitrate MCL.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 5

Should either condition occur, the Contractor shall be given two (2) working days following notification to propose a mitigation strategy (e.g. carbon disinfection) to bring the carbon back into compliance. The issue must be corrected or the carbon replaced within two (2) weeks. All costs for correcting the problem including labor, disinfection, laboratory analysis and materials shall be paid for by the Contractor.

3.7. Granular Activated Carbon

A. GAC shall be virgin, coconut shell-based, such as COC-L 55 (12x40 mesh), produced to provide high adsorption capacity, high density, and a large micropore volume suitable for potable water treatment and effective removal of TCP.

B. The GAC shall comply with applicable drinking water standards, including National Sanitation

Foundation/American National Standards Institute 61 certification, and meet recognized industry standards such as American Water Works Association requirements for activated carbon.

Physical Properties

A. The GAC shall have physical and adsorption properties consistent with high-performance media used for TCP removal, including:

o Carbon Tetrachloride (CTC) Activity, minimum – 55 o Total Surface Area – 1050-1100 m²/g o Iodine Number, minimum – 1050-1100mg/g o Bulk Density – 28-30lb/ft³ o Abrasion, minimum – 85 o Hardness, minimum – 98 o Particle Size – 12x40 o Larger than No. 12 Maximum – 5% o Smaller than No. 40 Maximum – 5% o Water Soluble Ash, maximum – 2% o Moisture, maximum – 4% o Uniformity Coefficient – <2.1

3.8. Execution

Spent GAC Removal

• Removal shall be performed hydraulically or via vacuum with vessels in place.

• Contractor shall avoid damage to vessel linings and underdrain systems

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 6

• Spent GAC shall be removed and transported from the site the same day unless otherwise approved by the City.

Installation and Conditioning

A. Each vessel shall be loaded with sufficient GAC to achieve 714 ft3 of working volume after conditioning.

B. GAC shall be loaded as a water slurry method; dry or bag loading is prohibited.

C. Conditioning shall include soaking, backwashing, and flushing per manufacturer recommendations.

D. All conditioning and flush-to-waste water shall be discharged only at City approved locations.

E. The Contractor will be responsible for cleanup of all GAC and slurry spills that may occur during the

GAC transfer operation.

Start-Up and Acceptance

The water provided by the City meets all the MCLs for organic and inorganic contaminants except for TCP. The

City acknowledges that some TCP may leak from the vessels immediately following backwashing; however, it is expected that no TCP will be detected in the effluent following a brief period (1 hour) of forward flushing or normal operation. The effluent of the system will be sampled (after the washing is considered complete) and tested by an independent laboratory. These water quality tests may be repeated within two (2) weeks after start

up. The treatment system must provide water that does not exceed the MCLs for primary or secondary contaminants during that time period. The Contractor shall submit complete laboratory analytical reports and associated sampling information to the City promptly upon receipt, and before final acceptance of the work.

The Contractor shall be responsible, for all costs associated with required water sampling, laboratory analysis, reporting and any retesting. These costs shall be included in the Contractor's proposed lump-sum price, with no additional cost to the City. The laboratory shall be certified by the California Environmental Laboratory

Accreditation Program (ELAP) and approved to perform 1,2,3-trichloropropane (TCP) testing. Acceptable analytical method(s) include SRL 524M-TCP to meet the minimum required California reporting limits of 0.005 ug/L.

SECTION 4: CALIFORNIA LABOR CODE SECTION 1725.5

No Contractor or subcontractor may be listed on a bid proposal for public works unless registered with the

Department of Industrial Relations pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project unless registered with the Department of

Industrial Relations pursuant to Labor Code section 1725.5.

This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations. The contractors and subcontractor(s) must furnish electronic certified payroll records to the Labor Commissioner. The contractor shall post job site notices prescribed by registration. (See 8 Calif. Code Reg §16451 (d) for the notice that previously was required for projects monitored by the CMU.)

SECTION 5: FORMAL PROPOSAL GUIDELINES

Vendors are to provide the City with a proposal using the following guidelines:

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 7

Each proposal must adhere to the following order and content of sections.

5.1. Qualifications and Experience

Provide a brief history of your business entity and project team:

• Identify legal form, ownership, and senior officials of company. Identify the name and email of the main contact, including phone number and e-mail address, and the website address (if applicable).

• Include Unique Entity Identifier (SAM.GOV)

• If proposing a sub-contractor - describe the division of responsibilities between participating parties, and offices (location) that would be the primary participants.

• Describe professional experience and number of employees (licensed professionals, technical support) on the proposed project team.

Demonstrate that your firm meets the following minimum qualifications:

• A minimum of five (5) years of experience performing granular activated carbon (GAC) change-outs for potable water treatment systems.

• Prior experience removing 1,2,3-Trichloropropane (TCP) or similar low-level volatile organic compounds (VOCs) using coconut shell-based GAC.

• Experience working with pressure vessels of similar size and configuration to those identified in this solicitation.

• Proven capability in the handling, transportation, and disposal or regeneration of spent carbon in compliance with all applicable federal, state, and local regulations.

5.2. Methodology Section

Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:

• An implementation plan that describes in detail the methods, including controls by which your firm or entity manages projects of the type sought by this RFP.

• Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

• Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.

• Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize time and cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for services desired.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 8

5.3. Staffing

Provide a list and resumes of individual(s) who will be working on this project, their relevant experience, and indicate the functions that each will perform and anticipated hours of service of each individual.

5.4. Similar Projects

Provide a list of at least three (3) municipal/public agency references for similar services provided by your firm.

The City reserves the right to contact any of the organizations or individuals listed. Information provided should include:

• Client Name

• Project Description

• Project start and end dates

• Client project manager name, telephone number, and e-mail address

5.5. Fee Proposal

All proposers shall submit a fee proposal that delineates tasks, hours, and cost for all staff working on the project.

Proposals shall be valid for a minimum of 180 days following submission.

SECTION 6: PROCESS FOR SUBMITTING PROPOSALS

6.1. Submission Process

• Proposals must be submitted electronically through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock.

• Proposal may be received up to, but no later than Tuesday, September 15, 2026 at 3:00 pm.

• The City eProcurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline, regardless of any technical difficulties, such as poor internet connections. City of Turlock strongly recommends completing your response well ahead of the deadline.

The City reserves the right, without limitation and at its sole discretion, to accept or reject any or all proposals and/or terminate this RFP process at any time, for any reason, without notice and with no obligations.

6.2. Vendor Questions and Clarifications

All questions regarding this RFP must be submitted through the City's eProcurement Portal located at https://procurement.opengov.com/portal/cityofturlock. Please note the deadline for submitting inquiries. All answers to inquiries will be posted on the City's eProcurement Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

SECTION 7: EVALUATION CRITERIA

The City will screen and review all proposals according to the weighted criteria set forth below.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 9

While price is one basic factor for award, it is not the sole consideration.

Please note that this RFP pertains to professional services, and the below referenced scoring rubric will be used as guidance only. Given the nature of the services, the City reserves the right to utilize its discretion in awarding the project. The City also reserves the right to negotiate pricing and contract terms. After reviewing the proposals, City Staff may conduct interviews with the top vendors. Staff will forward a recommendation to the City Council for final selection.

The City reserves the right to reject all proposers and/or to invite other individuals and/or vendors to respond to this RFP if the proposals received are inadequate.

Evaluation Criteria is as follows:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Qualifications and Experience

Include ability to provide the requested scope of services, recent experience conducting work of similar scope, complexity, and magnitude for other public agencies of similar size, references.

Points Based 25 (23.8% of Total)

2. Approach to Providing the Requested Scope of Services

Includes an understanding of the RFP and of the project’s scope of services, knowledge of applicable laws and regulations related to the scope of services.

Points Based 10 (9.5% of Total)

3. Price Proposal Points Based 25 (23.8% of Total)

4. Innovation/Creative Approach

Innovative and/or creative approaches to providing the services that provide additional efficiencies, expedited timing or increased performance capabilities.

Points Based 25 (23.8% of Total)

5. References Points Based 15 (14.3% of Total)

6. Qualified Local Vendor Preference

Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all

City procurement opportunities. A qualified local vendor is defined as any individual, partnership, or corporation which has a place of business within the corporate limits of the City of Turlock for at least one (1) year prior to the transaction for which preference is claimed by the vendor and has a current business license issued by the City. Post office boxes do not qualify as a verifiable business address.

Points Based 5 (4.8% of Total)

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 10

SECTION 8: SELECTION PROCESS

The selection process will consist of three stages:

8.1. Responsiveness Screening

Proposals will first be screened to ensure responsiveness to the RFP. The City may reject as non-responsive any proposal that does not include the documents required to be submitted by this RFP. At any time during the evaluation process, the City reserves the right to request clarifications or additional information from any or all

Proposers regarding their proposals.

8.2. Proposal Review

The Committee will review and score all responsive proposals based upon the Evaluation Criteria set forth above. The City may contact and evaluate the Proposer’s references, contact any Proposer to clarify any response or request revised or additional information, contact any current users of a Proposer’s services, solicit information from any available source concerning any aspect of a proposal, and seek and review any other information deemed pertinent to the evaluation process.

Following conclusion of the evaluation process, the Committee will rank all Proposers according to the evaluation criteria set forth above. The Committee will conclude the evaluation process at this point, and make a recommendation for award.

8.3. Negotiation Process

Negotiations shall be confidential and not subject to disclosure to competing Proposers unless an agreement is reached.

If contract negotiations cannot be concluded successfully within a time period determined by the City, the City may terminate negotiations and commence negotiations with the next highest scoring Proposer or withdraw the

RFP.

This process ensures that the awarded contract aligns with the City’s goals and proposal requirements.

SECTION 9: EXPARTE COMMUNICATIONS

Proposers and Proposers’ representatives cannot communicate with the City Council members about this RFP. In addition, Proposers and Proposers’ representatives cannot communicate outside the procedures set forth in this

RFP with an officer, employee or agent of the City, including any member of the evaluation panel, with the exception of the RFP Facilitator, regarding this RFP until after Contract Award. Proposers and their representatives are not prohibited, however, from making oral statements or presentations in public to one or more representatives of the City during a public meeting.

A "Proposer" or "Proposer's representative" includes all of the Proposer's employees, officers, directors, consultants and agents, any subcontractors or suppliers listed in the Proposer's proposal, and any individual or entity who has been requested by the Proposer to contact the City on the Proposer's behalf.

SECTION 10: CONFLICT OF INTEREST

The Proposer warrants and represents that it presently has no interest and agrees that it will not acquire any interest which would present a conflict of interest under California Government Code sections 1090 et seq., or sections

87100 et seq., during the performance of services under any Agreement awarded. The Proposer further covenants

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 11 that it will not knowingly employ any person having such an interest in the performance of any Agreement awarded. Violation of this provision may result in any Agreement awarded being deemed void and unenforceable.

SECTION 11: PROPOSAL PROTEST PROCEDURES

Any protests are subject to the City's adopted protest procedure. A copy of the City's protest procedure is available on the City's website.

SECTION 12: STANDARD TERMS AND CONDITIONS

12.1. Reservation of Rights

The City reserves the right to:

• Reject any or all proposals.

• Waive any informalities or irregularities.

• Cancel or modify the RFP process.

12.2. Amendments

The City of Turlock reserves the right to amend or supplement this RFP at any time prior to the proposal due date.

Any changes will be communicated through an addendum, which will be made available on the OpenGov

Procurement Portal. It is the proposers’ responsibility to monitor the website for updates.

12.3. Cost for Preparing Proposal

The cost associated with developing and submitting proposals are the sole responsibility of the Proposer. The City assumes no liability for these costs, regardless of the outcome of the proposal process. All proposals submitted become the property of the City.

12.4. Agreement

The successful proposer will be required to enter into an Agreement with the City. A copy of the City’s standard

Service Agreement is attached hereto. Please be advised the following provisions of the City’s Agreement are non-negotiable:

• Indemnification

• All insurance terms

• Termination

• Ownership/Use of Contract Materials and Products

• Disputes

• Governing Law

Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 12

SECTION 13: APPLICABLE ORDINACES AND PROGRAMS

13.1. Qualified Local Vendor (QLV) Five Percent (5%) Proposal Evaluation Preference

The QLV 5% preference is applicable to this Request for Proposal.

Firms that qualify as a qualified local vendor will receive a 5% preference, up to $5,000, on all City procurement opportunities. The prime proposer must qualify under the QLV to receive preference; subcontractors will not be considered. To qualify for local vendor preference, the proposer must submit documentary proof that the vendor meets the criteria established in 2-7-09 (c)(5), Turlock Municipal Code.

13.2. SB 1383 Reporting Requirements

SB 1383 requirements are not applicable to this solicitation.

SECTION 14: PROPOSAL SUBMISSION REQUIREMENTS

1. Vendor's Proposal*

Upload a copy of your proposal here.

*Response required

2. Qualifications and Experience*

Upload a document with the following information here:

Provide a brief history of your business entity and project team:

• Identify legal form, ownership, and senior officials of company. Identify the name and email of the main contact, including phone number and e-mail address, and the website address (if applicable).

• Include Unique Entity Identifier (SAM.GOV)

• If proposing a sub-contractor - describe the division of responsibilities between participating parties, and offices (location) that would be the primary participants.

• Describe professional experience and number of employees (licensed professionals, technical support) on the proposed project team.

Demonstrate that your firm meets the following minimum qualifications:

• A minimum of five (5) years of experience performing granular activated carbon (GAC) change-outs for potable water treatment systems.

• Prior experience removing 1,2,3-Trichloropropane (TCP) or similar low-level volatile organic compounds (VOCs) using coconut shell-based GAC.

• Experience working with pressure vessels of similar size and configuration to those identified in this solicitation.

• Proven capability in the handling, transportation, and disposal or regeneration of spent carbon in compliance with all applicable federal, state, and local regulations.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 13

*Response required

3. Methodology Section*

Upload a document with the following information here:

Provide a detailed description of the approach and methodology to be used to accomplish the Scope of Work of this RFP. The Methodology Section should include:

A. An implementation plan that describes in detail the methods, including controls by which your firm or entity manages projects of the type sought by this RFP.

B. Detailed description of efforts your firm or entity will undertake to achieve client satisfaction and to satisfy the requirements of the "Scope of Work" section.

C. Detailed description of specific tasks you will require from City staff. Explain what the respective roles of City staff and your staff would be to complete the tasks specified in the Scope of Work.

D. Proposers are encouraged to provide additional innovative and/or creative approaches for providing the service that will maximize time and cost-effective operations or increased performance capabilities. In addition, the City will consider proposals that offer alternative service delivery means and methods for services desired.

*Response required

4. Staffing*

Upload a document with the following information here:

Provide a list and resumes of individual(s) who will be working on this project, their relevant experience, and indicate the functions that each will perform and anticipated hours of service of each individual.

*Response required

5. Similar Projects*

Upload a document with the following information here:

Provide a list of at least three (3) municipal/public agency references for similar services provided by your firm.

The City reserves the right to contact any of the organizations or individuals listed. Information provided should include:

• Client Name

• Project Description

• Project start and end dates

• Client project manager name, telephone number, and e-mail address

*Response required

6. Fee Proposal*

Upload your separate fee proposal here.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 14

7. Is the Proposer a Qualified Local Vendor as defined by the following requirement?*

A qualified local vendor is defined as any individual, partnership, or corporation which has a place of business within the corporate limits of the City of Turlock for at least one (1) year prior to the transaction for which preference is claimed by the vendor and has a current business license issued by the City. Post office boxes do not qualify as a verifiable business address.

☐ Yes

☐ No

*Response required

When equals "Yes"

7.1. Qualified Local Vendor Information*

Please enter the following information:

• Name of Vendor

• Contact Person(s)

• Address

• Phone Number

• Fax Number

• Email Address

• City of Turlock Business License No.

• Length of time which business has had a place of business within the corporate limits of the City

*Response required

8. Conflict of Interest Statement*

By entering your name and title below, I hereby certify and affirm that with respect to the procurement of

Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water

Distribution System Granular Activated Carbon Adsorption System (GACAS) at Well 8:

A. Neither the respondent nor any of its owners, officers, directors, employees, or agents has any personal, financial, or organizational interest that would conflict, or appear to conflict, with the fair and impartial execution of responsibilities in connection with this procurement.

B. The respondent has not offered, given, or promised anything of value—such as gifts, favors, or financial incentives—to any City official, employee, or representative involved in the procurement process.

C. The respondent has not been involved in drafting, evaluating, or developing specifications, requirements, or other procurement-related documents for this solicitation in a manner that would provide an unfair competitive advantage.

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 15

D. If any actual or potential conflict of interest exists, the respondent has fully disclosed such conflicts in an attached statement, including steps taken to mitigate any potential bias or undue influence.

If any conflict of interest arises at any stage before or after the award of the contract, the respondent will notify the City in writing.

*Response required

9. Please fill in your DIR number:*

*Response required

10. City of Turlock Business License Number*

Please provide your City of Turlock business license number.

If you do not have a City of Turlock business license number at the time of submittal, please enter "Do not have at this time" in the box below.

*Response required

11. SAM.gov*

Please provide your Unique Entity Identifier. If you do not have one at time of submittal, please enter “Do not have at this time" in the box below.

*Response required

12. Do you acknowledge and accept the terms of the sample agreement?*

The successful bidder will be required to enter into an Agreement with the City. Please be advised the following provisions of the City’s Agreement are non-negotiable:

• Indemnification

• All insurance terms

• Termination

• Ownership/Use of Contract Materials and Products

• Disputes

• Governing Law

Failure to agree to these terms may result in disqualification and commencement of negotiations with an alternate vendor.

If you agree with the terms of this sample agreement, please confirm by checking the box below.

☐ Please confirm

*Response required

13. Please confirm you agree to meet the minimum warranty conditions as per Section 3.6 of the Scope of

Work:*

3.6. Warranty

Title: Installation, Change Out and Disposal Services of Granular Activated Carbon (GAC) from the City's Water Distribution System Granular

Activated Carbon Adsorption System (GACAS) at Well 8 16

The Contractor shall warranty the GAC against the following conditions occurring within two (2) weeks of the vessels being placed back into service:

• Bacteriological contamination: Contractor shall warrant against the detection of coliform bacteria in intermediate or effluent sample ports. This provision does not apply if coliforms are present in the raw well water upstream of the pump discharge check valve.

• Leaching of regulated contaminants: Contractor shall warrant against the leaching of any regulated inorganic contaminants, including arsenic, from the carbon that results in the treated water or conditioning water levels exceeding the applicable maximum contaminant levels (MCLs). This provision does not apply to nitrate if the raw water nitrate level exceeds one-half of the nitrate MCL.

Should either condition occur, the Contractor shall be given two (2) working days following notification to propose a mitigation strategy (e.g. carbon disinfection) to bring the carbon back into compliance. The issue must be corrected or the carbon replaced within two (2) weeks. All costs for correcting the problem including labor, disinfection, laboratory analysis and materials shall be paid for by the Contractor.

☐ Please confirm