Install Overhead K9 Training Area SOW.pdf

STATEMENT OF WORK

MXDP 24-1003: INSTALL OVERHEAD PROTECTION, K9 TRAINING

AREA

LAUGHLIN AIR FORCE BASE, TEXAS

3/11/2024

PREPARED BY: CES/CENMP

1. Project Description

1.1. Purpose

1.1.1. The Purpose of this project is to install overhead protection for K9 training area at F146. During the hot weather, the turf and the training course retain heat and when the K9s use the area for training, they risk burn injuries due to the heated equipment and turf. During the summertime, this can render the turf yard and training course unusable due to the hazards it creates in these conditions. The installation of overhead protection would reduce the risk of these injuries and provide shade for the K9s and the trainers.

1.2. Location of Work

1.2.1. Laughlin AFB, TX, F146

1.3. Within this document, the following shall be consistent:

1.3.1. When “the Government” is mentioned, it is a representation of the Project Manager (PM), the Contracting Officer (CO), and the Contract Specialist (CS).

1.3.2. When “the Contractor” is mentioned, it is a representation of the prime contractor, all sub-contractors, and all other parties working with or for the prime contractor.

2. Scope of Work

2.1. The Contractor shall furnish all materials, labor, tools, equipment, transportation, and all other incidentals necessary to complete the work outlined in this Statement of Work (SOW) to install overhead protection over the training area and turf.

2.2. This Project is a design-build contract. The Contractor shall be responsible for a complete 100% design and for the construction of the design.

2.3. All work on this project shall be accomplished in accordance with, but not limited to, the latest editions of the following and all specifications cited therein:

2.3.1. Attachment A, Laughlin AFB Division 01 General Specifications for Construction Projects

2.3.2. Attachment B, Laughlin AFB Environmental Quality Construction Specifications

2.3.3. Attachment C, Architectural Compatibility Guidelines Laughlin Air Force Base

2.3.4. Attachment D, Installation Excellence Guide Air Education and Training

Command

2.3.5. Attachment E, Laughlin Installation Facility Standards

2.3.6. UFC 1-200-01 DoD Building Code

2.3.7. UFC 1-200-02 High Performance and Sustainable Building Requirements

2.3.8. UFC 3-101-01 Architecture

2.3.9. UFC 3-110-03 Roofing

2.3.10. UFC 4-010-01 DoD Minimum Antiterrorism Standards For Buildings

2.4. Existing Conditions

2.4.1. The Contractor shall investigate the existing condition of F 146’s turf; obtain all necessary information and engineering data through on-site investigation, reconnaissance, and surveys, as required to complete the scope of work. Contractor warranty for workmanship on the turf ended on December 21, 2023.

2.4.1.1. The Government shall furnish copies of available records as necessary to aid in the completion of the project; however, the use of Government furnished data does not relieve the Contractor from performing thorough site investigation to obtain all the information necessary to provide complete and fully functioning systems.

2.4.1.2. The Contractor shall be solely responsible for verifying and validating existing conditions and incorporating the proposed requirements in conjunction with the existing conditions. Contractor shall take photographs of the construction site prior to start of construction.

2.5. Design Requirements

2.5.1. The Contractor shall complete a 100% design for an overhead structure for the K9 training area. All designs and drawings shall be prepared by a registered professional engineer of the required disciplines.

2.5.1.1. The overhead protection structure shall have a clearance of at least 25 feet between the roof of the overhead structure and the turf. It shall allow enough space for K9 training under the structure. The overhead protection structure shall be sloped at the angle of the turf yard.

2.5.1.2. The overhead protection structure will use metal panel roofing for the roof and contain steel columns that will support the 120’x100’ structure.

2.5.1.3. The overhead protection structure shall be free standing with new concrete column footings placed along the edges in the existing turf yard. Contractor shall contact ForeverLawn Inc. for any recommendations on the materials/products to use on their turf.

2.5.1.4. The overhead protection structure shall be able to withstand both positive and negative wind loads. The Contractor shall be responsible for researching all historic weather conditions in the local area and install overhead protection that will withstand these conditions.

2.5.1.5. The dead load of the overhead protection structure shall consist of the structural frame and all other materials of the structure.

2.5.1.6. The Contractor shall install bird netting within the overhead structure with a hole size no greater than ¾ inches to prevent bird nesting in the structure.

2.5.1.7. Gutters and downspouts shall be installed on the edges of the overhead protection structure to control rainwater erosion.

2.5.1.8. Grounding rods shall be installed with the overhead protection structure for protection against lightning. A complete Lightning Protection System (LPS) is not required for this structure.

2.5.1.9. The overhead protection structure will be painted on the columns, gutters, downspouts, roof panels, and joints with a color choice approved by the Government.

2.5.2. All drawings shall be submitted in PDF and CAD format. The CAD drawings shall be compatible to the Autodesk AutoCAD 2020 version which is currently in use by the 47th Civil Engineer Squadron, Laughlin AFB, TX.

2.6. Construction Requirements

2.6.1. The work on this project shall be planned to minimally impact the operations of the K9 training field. The Contractor shall notify the customer at least 21 calendar days prior to the construction start date for the customer to prepare for any major disruptions.

2.6.2. All work shall be performed during working hours on the base (0730-1630) Monday through Friday. Work shall not be performed during federal holidays.

2.6.3. Contractor shall ensure no damage occurs to the K9 training course or turf. Any damage caused outside of the Statement of Work shall be replaced by the Contractor free of charge.

2.6.3.1. Contractor will coordinate with Security Forces Squadron and submit a plan on the removal of any turf required to complete the project. Upon completion of work, the turf shall be put back in place.

2.6.4. The Contractor shall perform the construction in accordance with the approved 100% design documents. Installation shall be in accordance with all the manufacturer’s recommendation and any subsequently referenced specifications therein.

2.6.5. The welding work on the overhead protection structure will be reviewed and certified by a welding technician for the quality of work done.

2.6.6. The Contractor shall clean the site and restore it to its original condition or better when construction of the overhead protection structure is complete.

2.6.7. Laydown yards are located behind B100 off Arkansas St. The Contractor shall submit a request for a laydown yard as specified in Attachment B, Laughlin AFB Environmental Quality Construction Specifications Section 3.3.1 and follow procedures for maintaining it within Attachment B, Laughlin AFB Division 01 General Specifications Section 12.3. See attachment for laydown yard locations.

3. Submittals

3.1. The Contractor shall submit all submittals, see Attachment F, Schedule of Material Submittals, to the Government to review for approval/disapproval.

3.2. The Contractor shall provide the following design submittals:

3.2.1. Intermediate Design (65%) – The Contractor shall submit the Intermediate Design (65%) package including:

3.2.1.1. Design Analysis: one digital copy (PDF)

3.2.1.2. Summary of Site Investigations: one digital copy (PDF)

3.2.1.3. Drawings: one digital copy (PDF)

3.2.1.4. Draft Specifications: one digital copy (PDF)

3.2.2. Pre-Final Design (95%) – The Pre-Final Design package shall include all comments/corrections from the 65% design review. The Contractor shall submit a Pre-Final Design (95%) package including:

3.2.2.1. Design Analysis: one digital copy (PDF)

3.2.2.2. Drawings: one 24x36 inch paper copy (D size) and one digital copy (PDF)

3.2.2.3. Draft Specifications: one paper copy (PDF)

3.2.2.4. Draft Construction Schedule: one digital copy (PDF)

3.2.2.5. Draft Submittal Register: two digital copies (PDF and Microsoft Excel)

3.2.2.6. Design Calculations: one digital copy (PDF)

3.2.3. Final Design (100%) – The Final design package shall include all comments/corrections from the 95% design review. The Contractor shall submit a Final Design (100%) package including:

3.2.3.1. Design Analysis: one digital copy (PDF)

3.2.3.2. Drawings: one 24x36 inch paper copy (D size) and two digital copies (one PDF and DWG format)

3.2.3.3. Specifications: one paper copy and one digital copy (PDF)

3.2.3.4. Construction Schedule: one digital copy (PDF)

3.2.3.5. Submittal Register: two digital copies (PDF and Microsoft Excel)

3.2.3.6. Design Calculations: one digital copy (PDF)

3.2.4. The Contractor shall submit design packages in accordance with the schedule in Table 1.

Design Submittal Delivery Date 65% Intermediate Design 63 calendar days after NTP #1

95% Pre-Final Design 35 calendar days after Government approves 65% design submittal

100% Final Design 21 calendar days after Government approved 95% design submittal

Table 1. Design Submittal Schedule

3.2.5. The Government shall require up to 21 calendar days for review of each design submittal. The Government shall provide review comments to the Contractor and a design review teleconference shall take place after each design submittal if needed.

3.2.6. The Contractor shall provide a construction schedule with the 95% and 100% design submittals. The schedule shall represent the construction plan on how the work shall be sequenced and accomplished based on the requirements outlined in the design.

3.3. The Contractor shall provide the Government with as-built drawings of the overhead protection structure. One 24x36 inch paper copy (D size) and two digital copies (one PDF and one CAD format).

3.4. Warranty

3.4.1. The new overhead protection structure shall have a material warranty that has no dollar limit, is from a single source manufacturer, and has no less of a duration of 10 years. The Contractor shall also provide a 1-year workmanship warranty that covers all work performed by the Contractor and all requirements in this SOW.

4. Designer of Record

4.1. The term “Designer of Record” in the context of this project shall mean the principal professional Architect or Engineer. The Contractor shall serve as the “Designer of Record.” The Contractor is accountable for all aspects of the completed design drawings.

5. Period of Performance (PoP)

5.1. This project shall have three Notices to Proceed (NTP):

5.1.1. NTP #1 shall be for design submittals and have a PoP of 182 calendar days. This time period includes 63 days for government review.

5.1.1.1. This shall include the pre-fabricated engineering structure drawings.

5.1.2. NTP #2 shall be for pre-construction submittals and have a PoP of 60 calendar days. Contractor shall allow the Government up to 21 calendar days to review these submittals.

5.1.2.1. The Contractor will also use this time to pre-fabricate any metal structures before NTP #3 is issued and their related submittal has been approved.

5.1.3. NTP #3 shall be for construction and have a PoP of 70 calendar days.

5.1.3.1. NTP #3 shall not be issued until the metal structure frame has been fabricated and delivered to the site or secure storage location approved by the

CO.

6. Meetings/Training

6.1. Refer to Attachment A, Laughlin AFB 01 General Specifications for Construction Projects, section 6.2 for all meetings the Contractor is expected to participate in throughout the duration of the project. Additional meetings may be held as required.

6.2. Refer to Attachment A, Laughlin AFB 01 General Specifications for Construction Projects, section 2.4 for all required trainings the Contractor will need to complete.

These trainings will include OPSEC, IP, and ATFP training.

7. Attachments

A. Laughlin Air Force Base Division 01 General Specifications for Construction Projects

B. Environmental Quality Construction Specifications Laughlin Air Force Base

C. Laughlin AFB Architectural Compatibility Guide

D. Installation Excellence Guide Air Education and Training Command

E. Laughlin AFB Installation Facility Standards (IFS)

F. Schedule of Material Submittals

G. Progress Schedule Form and Contract Progress Report

H. (CUI) Laydown yard map

I. (CUI) F146 Site Map

J. (CUI) Maps of Utilities