COG 1213561 Page 1

Informal Bid Request

26-27-03

Project:

Install Asphalt Parking Lot

Peppermint Park Greenville, NC

Scope of Work:

Provide labor, equipment, and material to install an asphalt parking lot per the plans and specifications at Peppermint Park.

Special Conditions:

Work must comply with all OSHA safety guidelines.

Contractor is responsible for all needed paperwork to obtain required permits. All permits must be posted prior to the commencement of work.

Contractor responsible for all work associated within the scope of work.

A site visit is recommended but is not required to submit a bid.

Work Locations:

1400 Brownlea Dr.

Greenville, NC

Bid Submittal deadline: Thursday, August 13, 2026 @ 2:00 PM Via email to: mwatson@greenvillenc.gov mailto:mwatson@greenvillenc.gov

COG 1213561 Page 2

INVITATION FOR INFORMAL BID

INSTALL ASPHALT PARKING LOT

PEPPERMINT PARK

INSTRUCTIONS FOR BIDDERS

The person, firm or corporation making a proposal shall submit a bid to Mike Watson, Project Coordinator, on or before the hour and day stated on the attached bid request form. The preferred method of delivery of the bid is by email to mwatson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee Park Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27858 and must be received prior to the submittal deadline time and date stated and shall have the words Bid Enclosed, PP Parking Lot - JCP Attn: Mike Watson along with the company name on the outside of the envelope.

All mailed or hand delivered bids received in the office will be marked with the date and time they are received by reception staff. Bids will not be opened and read aloud. The bids will be opened and evaluated, and a tabulation sheet will be available upon request once the contract is awarded to the successful bidder.

The bidder shall include the required responses and supply all the information as indicated on the Bid Form, Attachment B. The prices inserted shall be net and shall be the full cost including all factors whatsoever. Any bids not submitted on such forms provided will be considered unresponsive.

No bid may be changed or withdrawn after the time of the opening. Any modifications or withdrawals requested before this time shall be acceptable only when such request in writing is made to Mike Watson, Project Coordinator.

The City of Greenville reserves the right to reject any and all bids, to waive any formalities, and to accept the bid or any portion thereof that is deemed most advantageous to the City. Any bid submitted will be binding for 60 days after the opening.

The scope of work attached represents the minimum specification or description of work to be purchased or contracted. These requirements are not intended to prevent fair responses or to eliminate competition, but they are intended for the protection of each and every proposer to insure, if possible, that all bids submitted shall be upon a fair and comparable basis.

It is expressly understood by the bidders that written notice of award and/or receipt of purchase order will constitute agreement by the City to consummate the transaction and will serve together with the proposal, scope of work, and these instructions as the entire form of contract between the parties except in cases where formal contracts are warranted.

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All work shall be FOB, Greenville, N.C.

Each bidder shall affirm that no official or employee of the City of Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal Excise and Transportation tax from which the City is exempt.

New vendors must register with the City of Greenville’s online portal at the following web address: https://cityofgreenvillenc.munisselfservice.com/vss

Equal Employment Opportunity Clause:

The City of Greenville, NC is an equal opportunity employer and strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, color, religion, age, gender, disability, national origin, genetic information, sexual orientation, gender identity/reassignment or expression, military or veteran status, marital status, or any characteristic protected by applicable law.

TITLE VI NONDISCRIMINATION NOTIFICATION:

The City of Greenville, NC in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby 1178814- v4 7 notifies all respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this advertisement and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. See Attachment A for more information.

Insurance Requirements:

The following insurance coverages and limits are standard insurance requirements for City contracts. At times the scope of the contracted work may require additional or unique coverages and increased limits.

The name of the contracting party must agree to purchase at its own expense insurance coverages to satisfy the following minimum requirements. A certificate reflecting the following minimum coverages shall be required and accompany the Contract:

1. Workers’ Compensation Insurance:

Limits:

Workers Compensation: Statutory for the State of North Carolina https://urldefense.com/v3/__https:/cityofgreenvillenc.munisselfservice.com/vss__;!!OiUq6JES4A!gxEdF8oHXWbHwh1M5ARd4rUKGj6tCI97MVrrNAPypYf9Vig5Jn88TgRXCn2zLs83dMsfrQqvghw5T3wBCL3b1MSURA$

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Employers Liability: Bodily Injury by Accident $1,000,000 each accident Bodily Injury by Disease $1,000,000 policy limit

Bodily Injury by Disease $1,000,000 each employee.

No sub-contractor may exclude executive officers. Workers Compensation must include all employees.

2. Commercial General Liability:

Each Occurrence: $1,000,000 Personal and Advertising Injury $1,000,000 General Aggregate Limit $2,000,000 Products and Completed Operations Aggregate $2,000,000

The aggregate limit must apply per project. The form of coverage must be the ISO CG 00 01 policy as approved by the State of North Carolina Department of Insurance. If a form of coverage other than the CG 00 01 is used it must be approved.

Any endorsed exclusions or limitations from the standard policy must be clearly stated in writing and attached to the Certificate of Insurance. Completed Operations coverage must be maintained for the period of the applicable statute of limitations

The City of Greenville must be added as an Additional Insured to the Commercial General Liability policy.

3. Commercial Automobile Liability: (If Applicable)

Combined single limit $1,000.000 The City of Greenville must be added as an Additional Insured on the Commercial Auto Liability policy.

4. Professional Liability: (If Applicable)

Each Claim Made: $1,000,000 Aggregate: $2,000,000

5. Builders Risk Coverage: (If Applicable)

Limit:

Minimum limit in the amount of total bid price.

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The Builder Risk policy must be endorsed to increase the limit of insurance for all change orders.

Policy Form:

Builder Risk coverage must be on a direct physical loss basis and contain no exclusion for theft, collapse or damage to foundations or underground structures, pipes or conduits.

6. Named Insured:

The named Insured shall be The City of Greenville, P.O. Box 7207, Greenville NC 27835, the Contractor and all sub-contractors with a contractual assumption of responsibility for damage to the project.

All insurance companies must be admitted doing business in North Carolina and be acceptable to the City of Greenville’s Safety Risk Manager. If the insurance company(s) is a permitted surplus lines insurer, the insurance company name, and NAIC number must be submitted to the Safety Risk Manager for approval before commencing work. Contractor shall be required to provide the City no less than thirty (30) days’ notice of cancellation, or any material change, to any insurance coverage required by this Contract.

A Certificate of Insurance (COI) must be issued by an authorized representative of the insurance carrier(s). Certificates of Insurance must have the Insurance Company name and NAIC number clearly identified. The Certificate of Insurance must identify the Contract and contract work, including location, to be completed in the description section.

The City of Greenville’s review or acceptance of Certificates of Insurance shall not relieve contractor of any requirement to provide the specific insurance coverages set forth in the Contract. Nor shall the City of Greenville’s review or acceptance of Certificates of Insurance constitute a waiver of the specific insurance coverage requirements set forth in the Contract or acknowledgement that all insurance coverage requirements set forth in the Contract have been met.

Hold Harmless and Indemnity Agreement:

To the fullest extent permitted by law, the Contractor shall indemnify and hold harmless the City of Greenville, its employees, agents and consultants against any liability arising out of or in connection with any of the operations or obligations of the Contractor, including but not limited to any said operations or obligations subcontracted or assigned to a different person or entity from claims, damages, losses, and expenses, including but not limited to attorneys' fees, which is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property, caused by acts or omissions of the Contractor or anyone directly or indirectly employed by them or anyone for whose acts the

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Contractor may be liable, regardless of whether or not such claim, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligation of indemnity which would otherwise exists as to a party or person described in this paragraph.

E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By submitting a proposal, The Proposer represents that their firm and its Subcontractors are in compliance with the requirements of Article 2 Chapter 64 of the North Carolina General Statutes.

IRAN DIVESTMENT ACT: Vendor certifies that: (i) it is not on the Iran Final Divestment List created by the NC State treasurer pursuant to N.C.G.S. 147-86.58; (ii) it will not take any actions causing it to appear on said list during the term of any contract with the City, and (iii) it will not utilize any subcontractor to provide goods and services hereunder that is identified on said list.

LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the time specified in the bid package, the Contractor shall pay liquidated damages to the City of Greenville in the amount of $250.00 for each calendar day of delay until the work is completed or accepted.

The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13, and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to this project. For more information, please see the City of Greenville’s webpage at Purchasing | Greenville, NC.

Any questions regarding any part of this proposal shall be directed via email to Mike Watson, Project Coordinator, at mwatson@greenvillenc.gov no later than 10:00 AM on Thursday, August 6, 2026.

Bids must be submitted using the provided Bid Submittal Form, Attachment B, accompanied by the completed Reference Information Sheet.

https://www.greenvillenc.gov/243/Purchasing

COG 1213561 Page 7

EXHIBIT B

Install Asphalt Parking Lot

Base Bid Scope of Work

Scope:

Provide labor, material and equipment to install a new asphalt parking lot per the plans and specifications. All work shall be done to industry standards and comply with all City of Greenville, State and Federal codes.

Demolition:

Any material removed along with any waste material shall be disposed of properly off site.

Specifications:

1. Preparation, grading, installation, etc. shall be per the plans and specifications for this project. Plans are available on the City of Greenville webpage.

2. Schedule:

a. Since the parking lot will be shut down during the work it is accentual that the project be completed in a timely manner.

b. Work shall start the week of September 7, 2026 and be completed by the end of the day on October 9, 2026.

c. Liquidated damages shall apply if the work is not fully completed within the required time.

3. Permits: All permits necessary for the prosecution of the work shall be secured by the Contractor. Permits through the City of Greenville are at no cost. The Contractor shall give all notices and comply with all laws, ordinances and regulations bearing on the conduct of the work.

4. Material and Supplies: Unless specifically provided otherwise in each case, all material and supplies shall be furnished by the Contractor for permanent installation. The work shall conform to applicable standard specifications. No such material or supplies shall be used by the Contractor for any purpose other than that intended or specified, unless such use is specifically authorized by the City in each use.

5. Staging Area: The staging area and all areas for material storage will be limited on site as designated by the City prior to the start of construction

6. Temporary Security and Protection: Provide temporary protection for adjacent areas to prevent contamination by construction operations such as dust, debris, fumes, etc. Provide temporary barricades as necessary to ensure protection of the public and City employees.

7. Site: All areas of work shall be cleaned up, and any material and equipment will need to be out of the way after work is completed for the day. Contractor shall take care not to damage any concrete, landscaping, etc. Any damage

COG 1213561 Page 8 caused by the contractor shall be repaired prior to the completion of the project.

Warranty:

Warranty: Contractor shall provide a minimum one-year warranty for all material and workmanship.

Alternate #1 Scope of Work (Not shown on the plans)

Scope:

Provide labor, material and equipment to extend the existing asphalt playing surface to sixty (60) feet and apply a complete acrylic resurfacing, striping system for two regulation pickleball courts and fence. All work shall be done to industry standards.

Demolition:

Any material removed along with any waste material shall be disposed of properly off site.

Specifications:

1. The Contractor shall establish the layout required to extend the playing surface by twelve (12) feet in the designated direction.

2. Sawcut the existing asphalt edge to create a clean, straight, and bondable joint.

3. Excavate and grade the extension area to match the existing subgrade elevation. The Contractor shall compact the subgrade to a minimum of ninety-five percent (95%) density in accordance with standard compaction requirements. The Contractor shall install and compact a minimum four-inch (4") stone base, or a thickness matching the existing section.

4. The Contractor shall apply a tack coat to all vertical and horizontal joints between the new and existing asphalt and install an asphalt binder course as required to match the existing profile.

5. Install an asphalt surface course matching the existing thickness, slope, and finish. The Contractor shall compact the asphalt to achieve a uniform, smooth, playable surface free of birdbaths greater than one-eighth inch (1/8") in ten feet (10').

6. The Contractor shall ensure that the final dimensions result in a total playing surface length of sixty (60) feet.

7. The Contractor shall carefully remove the existing pickleball net, posts, sleeves (if present), and all associated hardware. The Contractor shall avoid damage to the surrounding asphalt during extraction activities. The Contractor shall clean, bundle, and return all salvaged components to the Owner. Backfill with matching material all post holes to create a flush, safe surface.

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8. The Contractor shall clean and prepare the entire asphalt surface, including both the existing and newly installed areas.

9. The Contractor shall subcontract all resurfacing and color-coating work to a contractor who specializes in court resurfacing and sports court painting. The Sub-Contractor shall apply two (2) coats of acrylic resurfacer to fill minor voids and create a uniform texture and apply two (2) coats of sand-fortified acrylic color coating in colors selected by the Owner. The Contractor shall ensure consistent texture, color uniformity, and proper curing between all coats. The Contractor shall use only professional-grade materials designed for outdoor pickleball and tennis court surfaces.

10. On the existing asphalt, repair any cracks as needed with industry standard crack repair system.

11. Layout, tape and apply two (2) coats of paint 2” wide playing lines using acrylic white line paint. Layout to conform to USA Pickleball Court Dimensions. See Attachment C for the court orientation.

12. Permanently mount nets and posts for each court. Net post shall be 3” O.O.

with internal brass winder and lacing bars by Edwards Pickleball Posts or equal. Color shall be powder coated black.

13. Furnish and install new 1 ¾” mesh chain link fencing to meet the following:

• 9-gauge wire with and 8-gauge vinyl finish and knuckled at the top and bottom

• Height of the fence shall be three (3) feet.

• Color of the fence fabric and all components shall be black

• All fence ties shall be steel

• Use SS-20 for all posts and rails

• Top and bottom rails shall be 1 5/8”; Line posts shall be 2”;

Terminal posts shall be 2 ½”; provide caps for all posts

• Fence will be installed between each court per the Attachment C for court layout

14. The Contractor shall remove all construction debris and restore all disturbed areas. The Contractor shall protect the new asphalt and all acrylic coatings from traffic for the required curing period.

Warranty:

1. Contractor shall provide a minimum one-year warranty on workmanship, asphalt installation, acrylic surfacing, post installation and fencing.

2. Manufacturer warranties shall be provided for all coating materials and equipment.

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Title VI of the Civil Rights Act of 1964 Nondiscrimination Provisions, Appendices A & E.

During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees as follows:

1) Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts and the Regulations relative to Nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (USDOT), as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

(2) Nondiscrimination: The contractor, with regard to the work performed by it during the contract, will not discriminate on the grounds of race, color, national origin, sex, age, creed (religion), low-income, limited English proficiency, or disability in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The contractor will not participate directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.

(3) Solicitations for Subcontractors, Including Procurements of Materials and Equipment: In all solicitations, either by competitive bidding, or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, or national origin.

(4) Information and Reports: The contractor will provide all information and reports required by the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the USDOT to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish the information, the contractor will so certify to the Recipient or the USDOT, as appropriate, and will set forth what efforts it has made to obtain the information.

(5) Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non-discrimination provisions of this contract, the Recipient will impose such contract sanctions as it or the USDOT may determine to be appropriate, including, but not limited to:

(a) withholding payments to the contractor under the contract until the contractor complies;

and/or

(b) cancelling, terminating, or suspending a contract, in whole or in part.

(6) Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor will take action with respect to any subcontract or procurement as the Recipient or the USDOT may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In addition, the contractor may request the United States to enter into the litigation to protect the interests of the United States.

I. During the performance of this contract, the contractor, for itself, its assignees, and successors in interest (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

ATTACHMENT A

COG 1213561 Page 11

Pertinent Nondiscrimination Authorities

• Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. § 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects);

• Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of sex);

• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27;

• The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination on the basis of age);

• Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex);

• The Civil Rights Restoration Act of 1987, (PL 100- 209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and contractors, whether such programs or activities are Federally funded or not);

• Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;

• The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. § 47123) (prohibits discrimination on the basis of race, color, national origin, and sex);

• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations, which ensures Nondiscrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations;

• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of Limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);

• Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq);

• Federal transit laws, specifically 49 U.S.C. § 5332 (prohibiting discrimination based on race, color, religion, national origin, sex (including gender identity), disability, age, employment, or business opportunity).

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ATTACHMENT B

Bid Submittal Form

Install Asphalt Parking Lot – Peppermint Park Bids Due: Thursday, August 13, 2026, by 2:00pm

Contractor’s Business Name: _____________________________________ License #: ________________

Address: _____________________________________________________ Zip Code: ________________

Contact Person: ___________________________________ Title: ________________________________

Phone:_______________________________ Email:___________________________________________

Business Type (sole proprietor, partnership, LLC, Inc., Other): ___________________________________

We hereby submit our bid to supply all materials and labor required to complete the scope of work.

Base Bid Amount: ($__________________________) _________________________

_________________________________________________ and ________ / 100 Dollars

Alternate #1 Amount: ($__________________________) ______________________

_________________________________________________ and ________ / 100 Dollars

Addenda Received (if applicable): ______________

Submitted by: _______________________________ (print)

Signature: __________________________________ Date: _____________________

The Reference Information Sheet must accompany the completed Bid Submittal Form upon submission.

COG 1213561 Page 13

Playground

R.R. Tracks

Brownlea Dr.

ATTTACHMENT C

14th Street