Request for Proposal

RFP #26-27-03 CBA/NMS/GWD Bleacher Removal/Replacement

Wayne County Public Schools

2001 E. Royall Ave.

Goldsboro, NC 27534

RFP to add bleachers to the Charles B. Aycock (CBA) auxiliary gym, remove two banks of wood bleachers at Norwayne Middle School (NMS) and replace with ADA-compliant bleachers, and remove one bank of wood bleachers at Greenwood Middle School (GWD) and replace with ADA-compliant bleachers.

Posted: August 12, 2026

Proposals Due By: September 8, 2026, at 12:00 Noon

A. SUMMARY

The intent and purpose of this request for proposals is to receive competitive informal bids from licensed contractors to remove three banks of wood bleachers at two school sites and replace them with three banks of ADA-compliant electric bleachers and to add one bank of ADA-compliant bleachers in an auxiliary gym at a third school. All material, equipment, and labor as outlined in this RFP are to be provided by the

Contractor.

B. SPECIFICATIONS/SCOPE OF WORK

Wayne County Public Schools is requesting proposals for the following work at Charles B. Aycock High

School (CBA), Nowayne Middle School (NMS), and Greenwood Middle School (GWD):

● Remove and properly dispose of two existing banks of wooden bleachers at NMS, 8 rows x 90 ft in length.

● Replace two banks of bleachers at NMS with ADA-compliant banks of electronically controlled bleachers, 8 rows high x 90 ft in length, 24” spacing.

● Remove and properly dispose of one existing bank of wooden bleachers at GWD, 8 rows x 90 ft in length.

● Replace one bank of bleachers at GWD with ADA-compliant banks of electronically controlled bleachers, 8 rows high x 90 ft in length, 24” spacing.

● Add one bank of bleachers at CBA with ADA-compliant banks of electronically controlled bleachers, 11 rows high x 90 ft in length, 26” spacing.

● Provide an electrical allowance that includes the running of wiring and electrical connections for all three locations.

● Include all charges, such as freight, installation, tax, etc., in the submitted proposal.

C. PROPOSAL SUBMISSION

The deadline for sealed proposal submission is 12:00 noon on Tuesday, September 8, 2026. Proposals may be submitted by mail or hand-delivered. Electronic bids will not be accepted. It is the Respondent’s responsibility to ensure that his/her proposal is received by September 8, 2026, prior to or at the specific time and place designated in the solicitation

1. The proposal shall contain a firm price guaranteed by Respondent. Respondent shall also include in the response a timeline for the completion of the project. The Board may take into consideration quality, performance and the time specified in the proposal.

2. To deliver hard-copy proposals to Wayne County Public Schools, envelopes should be clearly marked “RFP #26-27-03 CBA/NMS/GWD Bleacher Removal/Replacement,” and addressed to Dr.

Gary Hales at the address: 2001 E. Royall Ave., Goldsboro, NC 27534.

3. Proposals received after the deadline will not be accepted.

4. Proposals may be rejected for failure to comply with the requirements set forth in this invitation.

Address all inquiries and correspondence regarding this RFP to:

Dr. Gary Hales

Email: garyhales@wcps.org

Phone: 919-731-5900

5. Proposals will be opened at a public bid opening on September 8, 2026, at 12:30 p.m. at the Wayne

County Public Schools Central Services Office in the Boardroom, located at 2001 E. Royall Ave., Goldsboro, NC 27534. All bidders are welcome to attend.

D. QUALIFICATIONS

● A minimum of five years of experience and expertise in all discipline areas.

● Current appropriate licensing, consistent with N.C. Gen. Stat. § 87-1 and N.C. Gen. Stat. § 87-1.1 and the regulations governing licensure for the services requested mailto:garyhales@wcps.org

● Familiarity with all Wayne County, State of North Carolina, and Federal regulations that may affect the services performed under the resultant contract. Must possess NC General Contractor’s License and appropriate electrical contractor licensing.

● Experience working with similar government entities.

● Willingness to commit to timely service.

● Reputation for timely, quality performance.

● Have not been terminated from a contract or project within the last five years.

● Have not been a party to litigation related to the quality or timeliness of work within the last five years.

By submitting a proposal, the Respondent authorizes Wayne County Public Schools to undertake such investigation as may be necessary to verify the Respondent’s qualifications and reputation.

The Contractor should understand that it is their responsibility to provide all supplies, tools, equipment, materials, and/or parts necessary to perform the work as requested.

Contractor shall perform services in a quality workmanlike manner and in accordance with industry standards for the service provided.

E. GENERAL

The Contractor will be the primary contractor and project manager on the project.

Prior to work beginning, proof of a business license for or valid in Wayne County will be required.

Contractor must also submit proof of insurance consistent with the requirements of this RFP and any contract with Wayne County Public Schools. Contractor shall promptly replace or correct any work or materials which Wayne County Public Schools rejects as failing to conform to the requirements of the

Contract Documents.

Bidders shall include in the bids a performance and payment bond in the required stat N.C. Gen. Stat. §

44A-26 if the total cost of the Contract shall exceed $300,000. The performance bond shall be in the amount of one hundred percent (100%) of the contract amount, conditioned upon the faithful performance of the contract in accordance with the plans, specifications and conditions of the contract. Such bond shall be solely for the protection of the Board. The payment bond shall be in the amount of one hundred percent

(100%) of the contract amount, conditioned upon the prompt payment for all labor or materials for which a contractor or subcontractor is liable. The payment bond shall be solely for the protection of the persons furnishing materials or performing labor for which a contractor, subcontractor, or construction manager at risk is liable. Any bid amount over $300,000 that does not contain a performance and payment bond will be considered unresponsive. Bidders are not required to submit a bid bond for this project.

Contractor will issue an Invoice upon completion of the contract. The Contractor’s services shall be considered complete upon satisfactory inspection and acceptance by the school system’s Assistant

Superintendent of Support Services.

Contractor has the sole obligation to ensure that WCPS has received its bids. Invoices can be submitted electronically or mailed to:

Email: garyhales@wcps.org

Mail:

Attention: Dr. Gary Hales

Wayne County Public Schools shall have the unilateral authority to terminate any contract with the

Contractor for default on the terms and conditions of that contract or any other contract between the

Contractor and Wayne County Public Schools.

Any damages, including damage to finished surfaces, resulting from the Contractor’s performance of its obligations shall be repaired to the satisfaction of Wayne County Public Schools solely at the Contractor’s expense.

Wayne County Public Schools is requesting this work to be completed by May 1, 2027. Time is of the essence and the Board may take the time for the completion of the project under consideration when considering the quality, performance and the time specified in the RFPs submitted.

Safety

Contractor performing services shall comply with occupational safety and health rules and regulations.

Also, Contractor shall be held responsible for the safety of their employees and any conditions that may cause injury or damage to persons or property.

Contractor must provide an affidavit that he/she and/or their employees (having direct contact with students where work/services are being performed) have not been convicted of a felony or any offense after conducting a criminal background check, consistent with N.C. Gen. Stat. 115C-332. Contractor must also conduct a sex offender registry check under N.C. Gen. Stat. 115C-332.1 of all employees having direct contact with students.

Certificates of Insurance

Certificates of insurance shall be delivered to the Director of Maintenance prior to the commencement of work. The insurance company shall be licensed in the applicable state in which work is being conducted.

The awarded Contractor shall give the participating entity a minimum of ten (10) days’ notice prior to any modifications or cancellation of policies.

Legal Obligations

It is the Respondent’s responsibility to be aware of and comply with all local, state, and federal laws governing the sale of products/services identified in the RFP and any awarded contract while fulfilling the

RFP. Applicable laws and regulations must be followed even if not specifically identified herein.

Prevailing Wage

It shall be the responsibility of the Contractor to comply, when applicable, with the prevailing wage legislation in effect in the jurisdiction of the purchaser. It shall further be the responsibility of the Contractor to monitor the prevailing wage rates as established by the appropriate department of labor for any increase in rates during the term of this contract and adjust wage rates accordingly.

Site Visits

All Contractors should visit each school site by coordinating with Dean Bridgers or Ian Speight at 919-705-

6085, or Dr. Gary Hales at 919-731-5900. During the site visits, the Contractor shall review the site specifications and shall take measurements of the site. Contractor shall rely on its own measurements in the submission of its bid. Any Contractor who does not visit the sites may be rejected for a failure to comply with the terms of the bid.

Questions

Any questions regarding the RFPs may be directed to Dr. Gary Hales via email at garyhale@wcps.org. All questions must be submitted by August 27, 2026, at 12:00 p.m. Questions and responses will be distributed publicly to all interested bidders by August 28, 2026, at 5:00 p.m.

Award of Contract

Wayne County Public Schools does not guarantee an award of a contract(s) and it reserves the right to select the firm(s) that it considers to be in the best interest of the District. Award of the contract is contingent upon the approval of funding from the School Board. The District reserves the right to award none, some, or all of the proposal. The District reserves the right to accept or reject any or all proposals, to negotiate with any or all responsible submitters, and to waive any informality in the Proposal. Firms submitting proposals shall be responsible for any and all expenses that they may incur while preparing proposals, and WCPS will not provide any compensation for any costs associated with the Contractor’s preparation of the bid materials.

F. PROPOSAL SUBMISSION

In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned offers, if this proposal is accepted, to furnish any or all of the items and/or services upon which prices are mailto:garyhale@wcps.org quoted, at the price quoted, to be performed at the time and place specified herein. The undersigned certifies he/she has read, understands, and agrees to all terms, conditions, and requirements of this proposal

(including the Wayne County Board of Education Standard Terms and Conditions which are incorporated into this RFP as Attachment A), and is authorized to contract on behalf of the firm named below. Any price in any bid submitted to the Wayne County Board of Education is binding on the Respondent if the Board accepts such proposal. Any contract signed between the awarded Contractor and Wayne County Public

Schools is subject to the Wayne County Board of Education Standard Terms and Conditions that are included with this RFP.

Attachment A - Wayne County Board of Education Standard Terms and Conditions