Inspection of Sewer Laterals on Customer Premises - ITB~3.pdf

FURNISH AND DELIVER

INSPECTION OF SEWER LATERALS ON

CUSTOMER PREMISES (G-338)

Specifications

UD-26-332

May 2026 https://lbutilities.org/

Summary Invitation to bid to supply Long Beach Public Utilities Dept. with Inspection of Sewer Laterals on Customer Premises (G-388)

Key Dates Release Date: Thursday May 14th, 2026

Mandatory Pre-Bid Meeting: 10:00am Thursday, May 21st

Questions Due: 11:00am Thursday May 28th , 2026

Bids Due: Thursday, June 25th, 2026

Long Beach Utilities reserves the right to modify these dates at any time, with appropriate notice to prospective Bidders.

How to Bid Instructions for what to include in your bid and how to submit it are detailed in Section 2.

Bids must be submitted electronically via https://longbeachbuys.buyspeed.com/bso/

Official Contact Erin Reyes Erin.Reyes@lbwater.org All communication with Long Beach Utilities related to this ITB must be directed to the contact listed above.

https://longbeachbuys.buyspeed.com/bso/

Contents

1. The Opportunity

1.1 Overview & Goals

1.2 Items

1.3 Award Terms

1.4 Contract Management

2. Bid Instructions & Content

2.1 Bid Timelines & Instructions

2.2 Bid Content

Attachments

3. Terms & Conditions

1 The Opportunity

1.1 Overview & Goals

The Long Beach Public Utilities Department (LBPUD) is seeking qualified vendors to provide all equipment, materials, safety equipment, and personnel to produce a color digital video record of the internal condition of sewer laterals and provide the location of any gas cross bores at various locations within the City of Long Beach and Signal Hill; to provide, on an as-needed basis, all equipment, materials, safety equipment, and personnel to perform water jetting of roots and blockages within sewer laterals at various locations within the City of Long Beach and Signal Hill; and to provide as-needed sewer lateral repair and installation of Wye connections. The Contractor shall complete the video recording of all sewer laterals within the work package prior to the scheduling and video recording of the next work package, unless otherwise instructed by Long Beach Utilities. Each work package will have sewer laterals grouped together based on geographical proximity to one another.

The quantity of sewer laterals to be video recorded is estimated to be near the quantity of gas services listed for each work package.

Long Beach Utilities anticipates a baseline deployment of one (1) dedicated full-time lateral launch vehicle, with the option to scale up to two (2) full-time vehicles as needed to meet operational demands. The expected annual inspection volume is estimated between 2,000

– 3,000 Parcels annually.

EXAMPLE WORK PACKAGE DETAILS

Area to Be Inspected

# of Parcels to be inspected 1 Rose & 36th St 189 2 Knoxville & Nipomo 380 3 Orange & Via Wanda 252 4 20TH St & Obispo Ave 283 5 Walnut Ave & Roosevelt Rd 384 6 Senasac Ave & Harco St 321 7 70th St & Obispo Ave 51 8 No Clear Zones 143

Total 2003

Additional Background: The Gas Distribution system is comprised of approximately 900 active miles of main pipeline, approximately 87,000 services (or approximately 1,000 miles), and approximately 150,000 meters. The service territory encompasses nearly all of the City of Long Beach, all of the City of Signal Hill and two pockets of unincorporated areas of the County of Los Angeles.

System throughput is about ten billion cubic feet of natural gas annually. Approximately 95% of the natural gas is supplied through the four city gates that interconnect with Southern California Gas Company. The remaining 5% is supplied by local gas and oil producers through four metering stations. The Gas Dispatch function monitors system pressures, gas throughput and gas quality 24 hours per day via a SCADA system.

The system is split into several pressure districts with different maximum operating pressures. A backbone system consisting mainly of large diameter pipelines operating at 40 psig distributes natural gas to the various pressure districts through district regulator stations. Current pressure districts operate at 40 psig, 25 psig, 15 psig, 10 psig, and 7 psig.

LBPUD does not operate any natural gas transmission pipelines.

LBPUD was established as a municipal utility in 1924 after purchasing the Southern Counties Gas Company properties within the City boundaries. The original gas system or “Old System,” the predecessor of the current distribution system, began distribution of manufactured gas to customers in 1900 and the pipeline system consisted of cast iron, bare steel and wrapped steel. Natural gas was introduced in 1915. Throughout the 1950’s and early 1960’s, as the City grew, the Gas Department purchased assets within the City boundaries from Southern Counties Gas Company and Southern California Gas Company.

2 Bid Instructions & Content

2.1 Bid Timelines & Instructions

MILESTONE

TIME

(PACIFIC) &

DATE LOCATION / ADDITIONAL INFORMATION

Release date May 14th,

• It is recommended that bidders visit the City’s bidding portal on a regular basis for any addenda:

https://longbeachbuys.buyspeed.com/bso/

Mandatory Pre- Proposal Meeting

May 21st ,

• 2400 E. Spring St. Long Beach, CA 90802

• RSVPs are requested, but not required. RSVP to erin.reyes@lbwater.org

• Public parking is available on site.

Questions due to the City

May 28th ,

• Submit all inquiries via email to ernin.reyes@lbwater.org. Include the bid number and official contact name in the subject line of the email message.

Approved Equals due to the City

May 28th ,

• If you desire to bid an “approved equal” item, submit a request to do via email to erin.reyes@lbwater.org. Include all data necessary to substantiate that the item is equal. The City will notify you in writing of approval or disapproved of the equivalent item no later than June 4th, 2026

• “Approved equal” is defined as any material or process equal in every respect to that so indicated or specified.

Posting of the Q&A June 4th ,

• Responses to the questions will be posted on https://longbeachbuys.buyspeed.com/bso/

Bids due 11:00AM June 25th,

• Bids must be submitted electronically at https://longbeachbuys.buyspeed.com/bso/

• All required sections of the bid must be submitted via this portal.

• Bids are sealed and cannot be viewed by the City until the closing date and time. If you need to withdraw your bid, you may do so any time https://longbeachbuys.buyspeed.com/bso/ mailto:erin.reyes@lbwater.org before the bid deadline, by going back into the system and selecting “withdraw”.

• Late bids, or bids submitted through other channels will not be accepted.

• Bidders are responsible for submitting their Bids completely and on time.

o Bidders will receive an e-bid confirmation number with a time stamp from LongBeachBuys.com indicating that the bid was submitted successfully. The City will only receive bids that were transmitted successfully.

o For technical support, email or cal the City during normal business hours at LBPurchasing@longbeach.gov or (562) 570-6200

Bid Opening & Contractor Selection

July 2nd,

• Bids are awarded to the lowest responsible and responsive bidder meeting the LBPUD’s specifications.

• Bids results are opened and posted publicly on the City’s online system as soon as they have been reviewed for responsiveness.

• Bid results will not be given out via telephone, email, or facsimile.

Contract Execution July/August

• Upon award, the Awarded Contractor must submit originals with wet signatures of all attachments listed in Section 0. Documents must be mailed to:

LONG BEACH UTILITIES

ATTN: ERIN REYES

2400 E SPRING STREET

LONG BEACH CA 90802

• A contract is not in effect until the General Manager or Designee makes an award and contract documents (including insurance and bonds) are signed, submitted and approved.

mailto:LBPurchasing@longbeach.gov

2.2 Bid Content

Complete bids will include the following. We encourage you to use this table as a checklist to ensure all components are included in your bid.

DOCUMENT CHECKLIST

☐ Bid: Pricing shall be submitted electronically on the Line Items tab of Long

Beach Buys.

• If bids on certain items are labeled “optional”, indicate “no bid”.

Mandatory Attachments: The following are posted with the bid documents on LongBeachBuys. They should be completed and uploaded as Attachments to your bid. All signatures should be by the individual legally authorized to bind the Bidder.

Upon award, the Awarded Contractor must submit originals of each of the following with wet signatures.

☐ A. Supplemental Bid Information & Authorization and Acknowledgement form (if out-of-state bidders, notarized)

☐ B. References ☐ C. Equal Benefits Ordinance (EBO) Form ☐ E. Comply “Yes” or “No” Form ☐ D. Bidders Bond ☐ E. Statement of Non-Collusion ☐ G. List of Subcontractors ☐ H. Equipment Capacity Attachments Which May Be Submitted Upon Award: Upon award, Awarded

Contractors will be required to submit the following. We encourage you to take note of these requirements, and where possible include available information as part of your bid to expedite processing.

☐ W-9 ☐ Business License ☐ Proof of Registration with the California Secretary of State ☐ Labor and Materials Bond: Successful bidder(s)will be required to submit a Labor and Materials Bond for 100 percent of cost of bid if the total bid amount is more than $25,000. This will only be required if award is made. The City will provide notice of award and a required bond form to the successful bidder(s).

☐ Worker’s Compensation Certification

LongBeachBuys Contact Information: The City of Long Beach is committed to providing maximum opportunities for Disadvantaged, Minority, Women and Long Beach Business Enterprises (DBEs, MBEs, WBEs and Local) to compete successfully in supplying our needs for products and services. Ensure your organization’s LongBeachBuys profile is up to date, including an email address, phone number, and with any socioeconomic classifications you may qualify for.

APPENDICES

Exhibit 1: Example of Address List

Exhibit 2: Example Maps of Work Packages

3 General Specifications

3.1 Contract Period

This contract will be for a period of one year with the option to renew for four additional one-year periods. The total contract term will not exceed five years.

3.2 Basis of Award

Quantities will not be considered in making this award. The award will be based on the LBPUD will determine the lowest responsible bidder for individual Bid items based on the Total Amount of the Estimated Quantities along with meeting the specification requirements stated herein. Quantities included in this Bid are estimates only and are for the purpose of determining a total. LBPUD reserves the right to purchase different quantities at the proposed unit price depending on actual needs.

3.3 Bid Bond

Not applicable

3.4 Contract Prices

Unit pricing shall remain firm for the duration of the contract, and all pricing shall not include sales tax.

All pricing shall include necessary labor costs.

Please include, as a general attachment, a rate sheet with all hourly and overtime rates for Contractor and Contractor’s employees. These rates shall remain firm for the duration of the contract and shall be used in the event of additional work.

3.5 Bidder Representations

By submitting a bid, Bidder represents that it:

• Has thoroughly examined and become familiar with the Work required under this bid.

• Is capable of performing in accordance with Specifications.

• Acknowledges that its bid is valid for 90 days and the bid cannot be withdrawn within that time.

3.6 Award of Contract

LBPUD shall award, in accordance with the provisions of the specifications. Furthermore, the LBPUD reserves the right to reject all bids for any particular item or items and to award a contract or contracts for the remaining items.

Bidders shall have a representative in the State of California authorized to represent the company in all matters pertinent to furnishing and delivering the products required in these Specifications.

LBPUD may award a single contract embracing all Bid items or separate contracts each embracing one or more Bid items, or include or exclude Bid items from the Contract if LBPUD believes it is in their best interest.

3.7 Future Amendments

The LBPUD reserves the right to change any portion of the work required, add/or delete items or amend such other terms and conditions, which may become necessary. Any such revisions shall be accomplished by an amendment to the Contract approved by the General Manager and executed by the Contractor and the LBPUD.

3.8 Temporary Suspension of Work

The LBPUD representative(s) shall have the authority to suspend work by the Contractor, wholly or in part, for such period as necessary due to unsuitable work conditions, failure of Contractor to carry out direction or failure to perform in accordance with the Contract.

3.9 Right of Reject Bid

The LBPUD reserves the right, in its discretion, to reject any and all Bids and, to the extent not prohibited by law, to waive any minor irregularity or informality in any Bid that does not affect the validity of the Bid or does not give the bidder a competitive advantage over other bidders.

3.10 Insurance

Vendor shall submit required documents in accordance to item 31 of the General Conditions.

3.11 Licenses

Contractor shall be licensed to do business within the City of Long Beach and shall meet the Labor Standards for each employee as set forth by the California Industrial Relations Department.

The minimum license classification requirements are a California Class A - General Engineering Contractor License. A photocopy of licenses shall be included with a copy of the bid.

The undersigned hereby declares that he/she is a Contractor and has been in business for years; has a valid State of California Contractor’s License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License.

The Contractor shall hold a valid Class A General Engineering Contractor License at the time of bid submission.

Contractors State License Board No.: _________________ Expires: _________

Classification(s): ______________________________________

Bidder shall include a copy of their Contractor’s license(s) or printout(s) from the California Contractor’s website showing a valid license at www.cslb.ca.gov with their bid.

All permits and licenses necessary to perform window washing services shall be secured by Contractor at the Contractor's own expense. Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of window washing services.

3.12 LBMC Business License

The Long Beach Municipal Code (LBMC) requires all businesses operating in the City of Long Beach to pay a business license tax. In some cases the City may require a regulatory permit and/or evidence of a State or Federal license. Prior to issuing a business license, certain business types will require the business license application and/or business location to be reviewed by the Development Services, Fire, Health, and/or Police Departments. For more information, go to www.longbeach.gov/finance/business_license.

In accordance with Municipal Code (Section 3.80.210) a business license is required under the following conditions:

(a) If you are providing a service in Long Beach, CA

(b) If you are providing and delivering a product in Long Beach, CA

For more information, contact the Business License Section at 562-570-6211 or by e-mail to lbbiz@longbeach.gov.

Long Beach Business License Number:

(Only Required Upon Notification of Award)

The undersigned hereby declares that the Contractor has a valid State of California Contractor's License sufficient to qualify as a Contractor in this case and a current City of Long Beach Business License; and will obtain all required permits.

California Contractor's License No.: ____________________________________ Expires: ___________________________ Classification: ______________________

Awarded Contractor(s) must have a valid Long Beach Business License prior to contract execution. At the time of Quote submittal, a Long Beach Business License is not mandatory;

however, if the Contractor has already filed, information may be submitted above.

3.13 Licenses and Certificate Requirements

Contractor shall conduct all aspects of its operation in compliance with all state and federal laws and regulations and hereby declares that it possesses all federal, state, and local licenses, certificates and permits for the bid items on which it is bidding.

3.14 Compliance with Laws

The Contractor shall keep fully informed and shall at all times observe and comply with all laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority that affect those employed hereunder, and the Contractor’s performance.

If any discrepancy or inconsistency in relation to any such law, ordinance, regulation, order, or decree should be discovered in the contract, or which may become effective before the expiration of the contract, the Contractor shall report the same in writing to the City

3.15 Legal Disclosure

Contractor shall disclose claims made by it or any of its owners against the LBPUD, the City or any other public agency over the previous five (5) years, and may provide relevant detail regarding each claim. The vendor shall disclose all pending claims and litigation to which it is a party, including the case number, jurisdiction, and current status of the action.

3.16 Addendum (If Applicable)

During the advertising period, an addendum may be issued, which includes changes and/or additions to the original Invitation to Bid. Bidders shall acknowledge the receipt of the addendum by signing and submitting it with their bid as a general attachment. Bidders that do not include a signed copy of posted Addendum with their bid may be deemed non-responsive and their bid may be rejected. Addendum submittal may not be accepted after the bid due date.

Addendums will be posted on the City’s Long Beach Buys portal, https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml under the bid invitation number and via email request to erin.reyes@lbwater.org.

https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml mailto:erin.reyes@lbwater.org

3.17 Contractor Orientation Meeting

Awarded Contractor may be required to attend an orientation meeting prior to the commencement of the contract. LBPUD representatives will review the requirements of the Specifications with the Contractor awarded the Contract.

3.18 Conflict of Interest

Contractor represents and warrants that no City employee whose position in the City enables him/her to influence the award of the Contract or any competing Contract, and no spouse or economic dependent of such employee is or shall be employed in any capacity by the Contractor herein, or does or shall have any direct or indirect financial interest in this Contract.

3.19 Registration with California Secretary of State

Awarded vendors/contractors must be registered with the California Secretary of State prior to contract execution. For more information, please consult: http://www.sos.ca.gov

3.20 Warranty

Standard warranty terms must include:

• Contractor shall warrant/guarantee any and all parts and work performed against failure due to defective material and/or faulty workmanship from date of acceptance of the work by the Long Beach Public Utilities Department for a minimum of one year.

• Warranty on any repairs shall be for a minimum of twelve months (12), or longer if mutually agreed upon.

3.21 Payment

Payment for the items shall be made in due course of payments of LBU after completion of delivery and acceptance by the General Manager or authorized representative and upon receipt of an invoice from the Contractor.

The Contractor shall send a hard copy invoice to the LBPUD Accounts Payable, 2400 E Spring Street, Long Beach, CA 90806 or Contractor can send an invoice electronically to go-acctspay@longbeach.gov, with each billing.

The Contractor shall not invoice for items before merchandise has been received. Payment will not be authorized until merchandise has been received.

LBPUD will pay said invoice in due course of payments, usually no more than thirty (30) days after receipt of the invoice, providing that all items are in accordance with these http://www.sos.ca.gov/ specifications, inspected and accepted by LBPUD and that applicable certifications and reports have been submitted in accordance with this Contract.

LBPUD shall have the right to order products during the Contract period at the prices bid even if delivery is made after expiration of the Contract.

3.22 Data Required of Bidder

Bidders shall not only submit prices but shall also furnish all data requested on the bid.

Bidders shall submit all required data with their bid as a general attachment. Bidder's failure to supply required data with bid, or failure to submit requested data, within five business days after receiving the request from LBPUD may be cause for rejection of the bid.

3.23 References

Bidder shall furnish a minimum of three (3) current customers, including company name, street address, telephone number and contact person, for whom Bidder has provided similar products. The LBPUD intends to contact these customers to determine service reliability, performance and other information. Failure to include customer's references may result in rejection of bid. Please refer to Attachment B.

3.24 Deviations

Any minor deviation from these Specifications may be waived by LBPUD if, in the opinion of the General Manager or designee, said deviation does not detract from or impair the use and value of the system and equipment delivered to LBPUD.

The vendor must state in the spaces provided in the bid and/or on additional sheets of paper if necessary, any and all deviations from these Specifications.

3.25 Qualifications for Bidders

Each bidder shall be fully qualified by ability, knowledge, and experience to satisfactorily provide the service required in the specifications and shall be engaged in the business of providing sewer lateral inspections.

The Contractor must have been in business providing sewer lateral inspections for at least the last three (3) years. The undersigned hereby declares that the Contractor has been in business for _____ years providing sewer lateral inspections.

3.26 Permits

Contractor must obtain and pay for all required permits, licenses, and other applicable fees related to the service.

3.27 Laws, Ordinances, and Regulations

Contractor shall keep fully informed and at all times observe and comply with all laws, ordinances, regulations, orders, and decrees of bodies or tribunals having any jurisdiction or authority that affect those employed hereunder.

Contractor and agents and employees of Contractor shall be bound by and comply with all applicable provisions of the California Labor Code and with all Federal, State, and local laws related to labor.

Contractor shall report in writing to the Department any discrepancy or inconsistency in relation to any such law, ordinance, regulation, order, or decree discovered in the Contract, or that may become effective before the expiration of the Contract.

In the performance of this contract, the Contractor agrees it will abide by all federal, state, and local laws, codes, rules and regulations set forth with regard to the equipment by municipal, state, or federal authorities having jurisdiction in effect on the date of this contract.

The Contractor must comply with all applicable OSHA, State, City and Federal regulations with regard to safety precautions throughout the performance of the contract. The Contractor will assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel while rendering services.

The Contractor shall use the appropriate equipment and practices that will load and remove all scrap metal in a manner consistent with best industry standards.

3.28 Safety Requirement/Precautions

All work performed under this contract shall be performed in such a manner as to provide maximum safety to the public and adhere to the safety standards outlined by Cal/OSHA.

LBPUD representative(s) reserves the right to issue restraint or cease orders to the contractor when unsafe or harmful acts are observed or reported relative to the performance of the work under this contract.

The vendor shall additionally accept the sole responsibility for complying with all, city, state, federal, and other legal requirements, including but not limited to compliance with applicable OSHA and Cal/OSHA safety orders.

Vendor shall be responsible for instructing employees in safety measures considered appropriate. Contract workers shall not place any equipment in traffic areas or other locations in any manner that would create safety hazards. In all situations, the Contractor must conform to all Occupational Safety and Health Administration (OSHA) and Industrial Safety Order rules and regulations while performing services.

The contractor is responsible for supplying each employee of the contractor with the necessary personal protective equipment which meets OSHA rules. All personal protective equipment necessary to perform the service shall be secured by the Contractor at the Contractor's own expense.

3.29 Minimum Orders

No minimum orders will be permitted. Bid indicating a minimum order will be rejected.

3.30 Contractor’s Onsite Personnel

Each person performing services under these Specifications shall be a regular employee of Contractor or authorized subcontractor. During all working hours, Contractor's employees and/or authorized subcontractor shall be attired in clean, neat appearing, and well fitted uniforms bearing Contractor's identification and shall have in their possession an identification card with photograph identifying them as an employee of the Contractor.

Contractor shall provide means for LBU to contact supervisor while on duty (i.e., cell phone).

When, in the opinion of LBU, an employee of the Contractor is incompetent, disorderly, or otherwise unsatisfactory, LBU shall notify the Contractor in writing of the basis of LBU's dissatisfaction and that employee will be barred from LBU worksites and not allowed onto any LBU worksites without prior approval of LBU. Contractor shall provide an immediate replacement for that employee until the matter can be resolved. Replacement employee must adhere to all requirements specified.

3.31 Damage Caused by Contractor/Existing Facilities and Structures The Contractor shall exercise due care in protecting from damage all existing facilities, structures and utilities both above surface and underground on the LBPUD property. Any damage to existing facilities caused by the Contractor shall be repaired or replaced at the Contractor's sole expense. All such repairs or replacements shall be completed within the time limits specified by LBPUD.

Installment damage shall be repaired or replaced by Contractor within one (1) business day or within 24 hours. All damage shall be repaired or replaced within five (5) working days.

All repairs or replacements shall be completed in accordance with LBPUD practices.

3.32 Subcontracting

No performance of this contract or any portion thereof may be assigned or subcontracted by Contractor without the express written consent of LBU. Any attempt by the Contractor to assign or subcontract any performance of the terms of this contract without said consent shall be null and void and shall constitute a default under this contract. In the event of such a default, LBU may immediately terminate this contract.

In the event LBU consents to assignment or subcontracting, each term and condition of this contract shall be binding on the assigns, successors or administrators of the respective parties.

In the event LBU consents to subcontracting, the Contractor shall include in all subcontracts the following provision: “This contract is a subcontract under the terms of a prime contract with the City of Long Beach. All provisions of that prime contract shall apply to this subcontract.”

The Contractor and all subcontractors must obtain and maintain in effect a valid City of Long Beach Business License prior to commencement of work, and during the entire time that work is being performed under the contract. All permits and licenses necessary to the performance of the library painting project shall be secured by the Contractor at the Contractor's own expense. The Contractor shall pay all taxes properly assessed against any equipment or property used or required in connection with the performance of security services.

Bidder shall list the name and location of the place of business of each Subcontractor who will be a supplier/perform work for the bidder in an amount in excess of one-half of one percent of the bidder's total Purchase Order cost. The Subcontractor list shall be submitted with the bidder's bid (Attachment E).

Does this bid include the use of subcontractors?

Yes ________ No ________ Initials ________

If Yes, vendor must:

a) Identify specific subcontractors and the specific requirements of this bid for which each proposed subcontractor will perform services in Attachment G.

b) References as specified on Attachment B must also be provided for any proposed subcontractors.

c) LBPUD requires that the awarded vendor provide proof of payment of any subcontractors used for this project. Bids shall include a plan by which LBPUD will be notified of such payments.

d) Primary Contractor shall not allow any subcontractors to commence work until all insurance of subcontractor is obtained. Subcontractors shall abide by the same Insurance Requirements in the Terms & Conditions.

Contractor shall indemnify, defend, and hold harmless LBPUD and its employees and agents from any and all liability arising or resulting from the employment of any subcontractors and their employees in the same manner as for Contractor’s own employees.

3.33 Supplement Work/Additional As-Needed Work

LBPUD may require the contractor to perform supplemental work/ additional as-needed work, outside the scope of this ITB. A separate invoice shall be submitted for each approved Supplemental Work service. Prior to performing any Supplemental Work, Contractor shall prepare and submit a written description of the services with an estimate of labor, materials, tools and equipment, as well as a signature line for the LBPUD Representative to indicate if the work is approved to start. No work shall commence without the written authorization of LBPUD Representative. The signed estimate shall be supplied with each Supplemental Work invoice.

The invoice for Supplemental Work shall show the exact location of the work, including the name and location, with a brief description of work performed. The invoice shall include an itemized list of the costs associated with the task, including any supplies used with their unit price, as well as total cost and labor.

All supplemental work as provided for herein shall commence on the specified date established and Contractor shall proceed diligently to complete said work within the time allotted.

LBPUD reserves the right to bid separately, outside the scope of this bid, for additional work. There is no guarantee that LPUD will request the Contractor to perform any additional work. Bidder must not rely on receiving a request from the LBPUD for additional work in preparing and submitting a bid.

3.34 Default by Contractor

The Contract may be terminated by LBPUD without liability for damages when in the LBPUD’s opinion the Contractor is not diligently performing the work or otherwise not complying in good faith with the Contract.

In case of default by Vendor, LBPUD reserves the right to procure the items or services from other sources and to hold the vendor responsible for any excess costs occasioned to the LBPUD thereby.

4 Detailed Specifications

4.1 Inspections Methods and Process

Sewer lateral inspections will be performed by using either or both of the following two methods. The anticipated primary method of sewer lateral inspection will be by way of lateral launch. The inspection for the lateral launching camera will be started in the sewer main and will then travel into an individual sewer lateral. The second method of sewer lateral inspection will be by way of push camera.

The push camera method will be initiated via an accessible clean out. If no clean out is available, the Contractor may be requested to initiate a push camera inspection via a roof vent. Initiating a push camera inspection through an accessible clean out will be preferred over use of a roof vent to perform the inspection. Roof vents will be located on either one- or two-story buildings above grade. If for any reason, a sewer lateral inspection cannot continue due to a root ball or blockage, the LBPUD Construction Inspector may request the Contractor to use a water jet to break away the blockage and continue the sewer lateral inspection.

A LBPUD Construction Inspector (“Construction Inspector” or “Inspector”) will be on site during all sewer lateral inspections. The inspector will inform the Contractor which properties are to be inspected as well as determine how far the Contractor is required to inspect the sewer lateral to safely clear it of any potential cross bores. If a wye is encountered during the inspection of the sewer lateral, the Construction Inspector will determine if it is necessary to inspect the wye and determine the necessary distance to safely clear the sewer lateral of any potential cross bores.

If a sewer lateral cannot be video recorded for any reason, coordination with the Construction Inspector will be required to document and provide measurements for future locating. It is the intent of LBPUD to ensure sewer mains are cleaned prior to performing sewer lateral inspections. High flow through sewer mains are out of the control of the LBPUD and will require inspection at a later date to be determined by City staff.

If a cross bore is discovered during the sewer lateral inspection, the Contractor is required to immediately notify the Construction Inspector and the Inspector will mark the location of the sewer and gas lines, call the appropriate personnel, and complete the appropriate paper documentation necessary before moving with the Contractor to inspect the next property. If the cross bore is in a location where either the lateral launch or push camera can safely pass the gas pipe without damaging it, the inspection will continue until the inspection is completed. If the cross bore is in a location where the lateral launch or push camera cannot safely pass the gas pipe without damaging it, the inspection will stop at the cross bore, and the Construction Inspector will determine the appropriate action.

Once each sewer lateral inspection is complete, the Contractor shall not move on to the next sewer lateral inspection until instructed to do so by the Construction Inspector. While the Contractor will have input on whether or not a property is safely cleared of any potential cross bore, the Construction Inspector or LBPUD Project Engineer will make the final determination.

The Contractor shall be responsible for any damage caused to private property in connection with the performance of the work.

4.2 Reporting and Deliverables

For each sewer lateral inspected, the Contractor shall provide an individual lateral report and corresponding video of the inspection. Reports shall document the footage traveled during the sewer lateral inspection, any wyes encountered during the sewer lateral inspection, and the inspection footage traveled in each wye. All observations of cross bores and reasons for incomplete sewer line inspections shall be documented on the sewer lateral reports.

All reports shall be in pdf format. Each video and their corresponding reports shall be named in the following format:

Inspection Type_Street Name_House Num_Lateral Number_Date_APN.file extension

Where:

Inspection Type: L (Lateral Launch) or P (Push Camera)

Street Name: Street where lateral is located

House Number: Property address number

Lateral Number: L1, L2, etc. (omit if only one lateral exists)

Date: MMDDYYYY

APN: 10-digit Assessor Parcel Number

File Extension: .pdf, .mp4, .mpg, etc.

Examples of file-naming include the following:

L_ROSWELL AVE_323_02032023_1234567890.MP4

L_ROSWELL AVE_323_02032023_1234567890.pdf

If 323 Roswell Ave had multiple laterals:

L_ROSWELL AVE_323_L1_02032023_1234567890.MP4 L_ROSWELL

AVE_323_L2_02032023_1234567890.MP4 L_ROSWELL

AVE_323_L1_02032023_1234567890.pdf L_ROSWELL AVE_323_L2_02032023_1234567890.pdf

In addition to individual lateral reports and videos, for inspections performed with a lateral launching camera, a summary report of all sewer mains and laterals inspected between manholes shall be provided.

When submitting invoices, the Contractor shall provide a list of those addresses inspected on the submitted invoice.

4.3 Invoicing Requirements

4.3.1 Lateral Launch Inspection Invoicing Expectations

• Once a sewer lateral is entered from the sewer main, the first one hundred fifty (150) feet of sewer lateral inspection will be invoiced at a fixed unit cost.

• Each additional foot of sewer lateral inspected after the initial one hundred and fifty (150) feet will be invoiced at an additional cost per foot of inspection.

• Only the footage resulting from forward progress, away from the sewer main, of the lateral launch camera will be counted towards the invoiced footage amount. The footage encountered from the lateral launch camera moving backwards towards the sewer main, will not count towards the invoiced footage amount.

• At the end of each lateral inspection, the Contractor will inform the inspector of the total footage of the sewer lateral inspected. That total footage shall be invoiced.

• Exceptions:

1. No cost will be charged for a sewer lateral which cannot be entered from the sewer main due to roots, debris, offset sewer pipe joint, sewer pipe size, or any other obstacle which would keep the camera from entering the sewer lateral.

2. No cost will be charged for a sewer lateral which is inspected three (3) feet or less. It is anticipated that the camera can see up to three (3) feet of pipe.

3. The initial one hundred fifty (150) feet of the inspection includes any wyes which, as determined by the inspector, may need to be inspected. This also applies after the initial one hundred fifty (150) feet has been inspected.

4. If no video and its supporting sewer lateral report is supplied for a sewer lateral inspection, the Contractor will not be reimbursed any cost associated with the sewer lateral inspection of that property.

4.3.2 Sewer Push Camera Invoicing Expectations

• All labor and time associated with performing a push camera inspection shall be billed on an hourly basis.

o Exceptions: If video documentation is not provided for a push camera inspection, the Contractor shall not be reimbursed for any costs related to the sewer lateral inspection of the property.

4.3.3 Water Jetting Invoicing Expectations

• Water Jetting will be invoiced on a per hour basis. Only the time spent setting up and performing the water jetting service shall be invoiced.

• The commute time to and from the work site as well as time used to refill the water tank shall not be invoiced.

4.3.4 Invoice Frequency

The Vendor shall submit an invoice for every two calendar weeks of work. If, for any reason, inspections are not performed for one or more days during the two calendar weeks of work, the invoice will encompass only the work performed within the two calendar weeks of work.

The invoice, with all required deliverables, shall be submitted by 4:00 p.m. PT on the Monday following the two calendar weeks of work. If a Monday falls on a holiday, the invoice will be due the following business day by 4:00 p.m. PT. At Long Beach Utilities discretion, if all required deliverables are not received by the due date and time, work may be stopped until everything has been received. Please refer to section titled “Payment Deductions / Contractor Non-Compliance” for additional information.

Depending on Long Beach Utilities resources, the project engineer may change the invoicing frequency if necessary

4.4 Equipment Requirements

The Contractor’s video equipment shall include full color video cameras, a video monitor cable, power sources, and all equipment necessary to perform a CCTV inspection. The cameras shall meet Cal-OSHA requirements for operating in the sanitary sewer environment. Equipment shall:

• During CCTV inspection, lighting intensity shall be adjusted to minimize glare.

Lighting and picture quality shall be adjusted to provide a clear, in-focus picture of the entire periphery of the pipeline for all conditions encountered.

Additionally, the camera lens shall be kept clear of condensation and debris during the CCTV inspection and shall be operative in 100% humidity.

• All camera systems shall be able to navigate around minor objects, roots, debris and be capable of entering additional wyes once in the sewer lateral.

• Cameras shall be able to navigate through main sewer lines from 6 inches to 8 inches in diameter, sewer lateral lines as small as 4 inches in diameter, roof vents as small as 2 inches in diameter, and sewer cleanouts as small as 2 inches in diameter. The system used to move the camera through the pipe shall not obstruct the camera’s view or interfere with proper documentation of the sewer conditions.

• For sewer laterals the distance shall be measured from the sewer main connection towards the plumbing of the property being inspected. It shall be recorded in standard units, and the video display readout shall display units to one-tenth of a foot and shall be accurate to plus or minus 2 feet per 1,000 feet.

• The speed of the video inspection shall not be greater than approximately thirty (30) feet per minute.

• The cameras used shall be traceable throughout the entirety of the inspection.

The cameras must have the ability to be physically located from above grade.

This applies to both lateral launching and push cameras.

When the Contractor performs push camera inspections via roof vents, the Contractor shall provide appropriate equipment to perform push camera inspections on buildings from both one and two stories above grade. This includes ladders, harnesses, and any other equipment required to safely perform the push camera inspections per Cal OSHA standards.

4.5 Water Jetting Requirements

Water jetting services may be requested if a root ball or blockage is preventing the lateral launching and/or push cameras from getting past the blockage and completing the inspection.

• The water jetter will have a spray tip which contains no saws or cutting tools attached. The water jetter must have the capability of operating at a minimum of 2000psi. A minimum of a six hundred (600) gallon water tank must be provided by the Contractor which can be transported by a tow behind trailer or similar.

• Water jetting will be initiated through an accessible cleanout in the ground or building wall. The Contractor will be responsible for providing all backpressure and backflow preventative measures and equipment.

• The Contractor will be responsible for any property damages incurred by water jetting.

4.6 Notifications and Traffic Control

The Contractor shall distribute a notification of inspection to each customer/property owner at least seventy- two (72) hours in advance of work, respect the rights of property owners, and not enter property without permission from the Construction Inspector.

LBPUD will provide notifications to the Contractor for distribution.

The Contractor shall provide all required traffic control, including but not limited to, warning lights and traffic cones as needed or required in accordance with the Manual on Uniform Traffic Control Devices (MUTCD). For any City of Long Beach Public Works required traffic control plans on major arterial streets, LBPUD will provide traffic control plans approved by a licensed engineer.

4.7 Working Hours and Observed Holiday Schedule

Contractor shall assume standard work hours of 7:00am – 3:30pm Pacific Time (PT), Monday through Friday, excluding all observed City holidays including New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Election Day, Thanksgiving Day, the Day after Thanksgiving, and Christmas Day

Any work performed outside of normal working hours must be pre-approved by the Project Engineer. Cross bore inspections typically shut down the week of Thanksgiving, Christmas and New Year’s.

Due to the nature of the work described herein, the sequencing of work packages will be at the sole discretion of LBPUD.

4.8 Operator Qualifications

Video inspection shall be performed by a certified NASSCO Pipeline Assessment and Certification Program (PACP) trained operator.

4.9 Responsibilities

4.9.1 Contractor Responsibilities

1. All inspection and locating equipment.

2. Water jetting equipment, as needed.

3. Distribution of customer notifications.

4. Inspection reports, videos, and address lists via approved file-sharing method or USB.

5. Traffic control, as required.

6. Qualified personnel in professional attire with visible identification.

7. Clearly marked vehicles with Contractor identification.

4.9.2 LBPUD Responsibilities

1. List/map of property/properties to have sewer inspected

2. Customer Notification materials

3. Access assistance, if required

4. Any required permits

5. Construction Inspector to be onsite for all inspections

6. Assessor Parcel Numbers

NOTE: Contractor shall not enter a house or building nor access the roof of a building unless a LBPUD employee is present.

4.10 End-of-Day Cancellation or Changes Policy

Long Beach Utilities Department reserves the right to change or cancel next day work before 5:00 PM local time. Cancellations made after this time may be subject to a fee or penalty. Cross Bore inspections typically do not take place during inclement weather and may be shut down early if weather changes.

4.11 Items

Price shall be submitted electronically on the Line Items tab on Long Beach Buys.

DEFINED

WORK

PACKAGES

Item #

Description

Price per Description

1 Lateral launch camera inspection of the first one hundred (150) feet inspected

Enter cost in Line

$ items tab/ per sewer lateral

2 Lateral launch camera inspection of additional footage greater than one hundred (150) feet inspected

Enter cost in Line

$ items tab/ per foot

GROUPED

INSPECTIONS

3 Prescheduled push camera inspection -from the ground

Enter cost in Line

$ items tab

/ per hour

4 Prescheduled push camera inspection - from a roof

5 Prescheduled hydro jetting and vacuum (if required)

6 Prescheduled excavation and backfill to grade – 4’ x 4’ area and depth less than 5’

7 Prescheduled excavation and backfill to grade – 4’ x 4’ area and depth more than 5’, shoring required

INDIVIDUAL

INSPECTIONS

10 Emergency push camera inspection – from the ground (2-hour minimum)

11 Emergency push camera inspection – from a roof (2-hour minimum)

12 Emergency water jetting (2-hour minimum) Enter cost in Line

CONTRACTOR TO PROVIDE THE FOLLOWING EQUIPMENT CAPABILITIES:

Quantity

Total number of lateral launch vehicles available to perform sewer lateral inspections

Vehicle(s)

Total number of push camera vehicles available to perform sewer lateral inspections

15 Total number of water jetting vehicles available to perform sewer lateral clearing

8 Prescheduled sewer lateral cut, push camera inspection, and sewer lateral repair – install new ABS / clay pipe section with couplings

9 Installation of a Wye connection ABS / Clay with couplings

Maximum length of sewer main camera cable

Feet

17 Maximum length of lateral launching camera cable

Maximum length of push camera cable

Maximum length of water jetting hose

Number of field workers per lateral launch inspection vehicle (2 field worker minimum)

Field Worker(s)

Number of field workers per push camera inspection vehicle (2 field worker

Number of field workers per water jetting vehicle (2 field worker

Number of years performing sewer lateral inspections

Year(s)

CANCELLATION

Cancellation Fee (if applicable)

EQUIPMENT CAPACITY

(Informational Only – Not Considered in Determining Lowest Bid)

Bidders shall provide the following information regarding their available equipment, staffing, and overall operational capacity, including the number of vehicles and crews that may be assigned to this contract as Attachment H.

This information is requested for informational and planning purposes only and will not be considered in the evaluation, ranking, or award of bids. This information provided may be used by LBPUD to assess the Contractor’s ability to accommodate potential increases in service levels or inspection volumes during the term of the contract.

Quantity

Total number of lateral launch vehicles available to perform sewer lateral inspections Vehicle(s) Total number of push camera vehicles available to perform sewer lateral inspections Vehicle(s) Total number of water jetting vehicles available to perform sewer lateral clearing Vehicle(s)

Maximum length of sewer main camera cable Feet

Maximum length of lateral launching camera cable Feet

Maximum length of push camera cable Feet

Maximum length of water jetting hose Feet

Number of field workers per lateral launch inspection vehicle (2 field worker minimum) Field Worker(s) Number of field workers per push camera inspection vehicle (2 field worker minimum) Field Worker(s) Number of field workers per water jetting vehicle (2 field worker minimum) Field Worker(s) Number of years performing sewer lateral inspections Year(s)

Deviations from Specifications: __________________________________________________________

Attachment A: Bid Authorization

SIGNATURE PAGE

Organization

Company Name Company Address Website Federal Tax ID #

i. I am authorized by the bidder to submit this Invitation to Bid. NOTE: FAILURE TO COMPLY MAY RESULT IN DISQUALIFICATION OF YOUR BID. ALL SIGNATURES MUST BE NOTARIZED IF THE ENTITY IS LOCATED OUTSIDE THE STATE OF CALIFORNIA (see acknowledgment page).

a. INDIVIDUAL (Doing Business As): The only acceptable signature is the owner of the company.