INMATE_BARBER_SERVICES.pdf

RFQuotes #22114

Greenville County Issue Date: May 4, 2022

Procurement Services Division Opening Date: May 13, 2022

INMATE BARBER SERVICES

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/greenvillecounty

Robert Brewer, NIGP-CPP, CPPO, CPPB

Procurement Services Division Director https://secure.procurenow.com/portal/%7bproject.government.code%7d

Greenville County

INMATE BARBER SERVICES

I. Introduction II. Scope of Work

III. Insurance Requirements IV. Sample Contract V. Vendor Questionnaire

Attachments:

A - Sample_Services_Agreement

B - COG Substitute W9

Title: INMATE BARBER SERVICES

1. INTRODUCTION

1.1. Summary

The Greenville County Detention Center is looking to enter into a contract for Barber Services with a barber licensed through South Carolina License, Labor and Regulation (SCLLR) or an equivalent agency from another state. The Detention Center prefers that the vendor have a minimum of 2 years of experience providing barber services in a licensed barber/beauty shop. The vendor must be willing to work in a correctional environment and perform at least 20 inmate barber services per week. No limitation will be placed on the maximum amount of services that may be provided at this time. The

Detention Center will require each vendor to submit at least 3 references from vendor's customers.

References must be inclusive of names and contact information for each customer.

1.2. Background

The Detention Center has traditionally employed a barber to provide standard haircuts and beard trims for inmates housed at the Detention Center. Inmates are informed that these haircuts are basic and that they should not expect stylish services from the barber. Inmates submit daily requests for barber services and the Accounting Specialists create a list of those inmates who are eligible for barber services.

The list is compiled by 12pm on Mondays and made available for the barber for service Monday through

Sunday. The Detention Center has previously determined that a rate of $10 per haircut and $8 per beard trim be implemented for these services. The Detention Center has previously provided the items necessary for barber services, at the request of the barber. In cases where the barber provides their own equipment, future purchases can be made to replace worn or broken equipment.

1.3. Contact Information

Jackie Brown

Buyer

301 University Ridge, Suite 100

Greenville, SC 29601

Email: jaqbrown@greenvillecounty.org

Phone: (864) 467-7204

Department:

DETENTION CENTER

1.4. Timeline

Release Project Date May 4, 2022

Proposal Submission Deadline May 13, 2022, 3:00pm mailto:jaqbrown@greenvillecounty.org tel:(864)467-7204

2. SCOPE OF WORK

2.1. BARBER

The selected vendor will be expected to perform a minimum of 20 barber services per week, while adhering to all license related requirements and Department of Health and Environmental Control

(DHEC) standards. The vendor may not refuse service to any person or groups of people unless approved to do so by Detention Supervisory Personnel. The vendor will be required to work in a

Correctional environment. No personal relationships may be established with inmates at the

Detention Center and the vendor is responsible for notifying a security staff member of any possible conflicts of interest that exist with regard to incarcerated family members or relationship partners.

The vendor will be required to complete pre-service Jail Security Orientation training at the Detention

Center. FBI/SLED background checks are required.

The vendor must be certified through SC Labor, Licensing and Regulation Board or equivalent agency in another state.

3. INSURANCE REQUIREMENTS

The contractor is responsible for and must have all required insurance listed below and shall not commence work under the associated contract until it has obtained all insurance required, and the

County has approved such insurance in writing, nor shall the Contractor allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained. All insurance policies shall be maintained for the life of the contract.

A. THE COUNTY SHALL BE NAMED AS “ADDITIONAL INSURED” FOR ITS INTEREST on all policies of insurance except Worker’s Compensation, Automobile Liability, and Professional Errors and

Omissions, as regards ongoing operations, products and completed operations, and this shall be noted on the face of the Certificate of Insurance. As a part of the certificate of insurance requirement the contractor shall also include acknowledgement and acceptance of the wavier of subrogation provision granted to Greenville County. This acknowledgement and acceptance should be included in the same section of the Certificate of Insurance that evidences the

“Additional Insured” provision.

B. Certificates for all such policies of insurance shall be provided by the Contractor's insurance agent or broker to the County within 10 working days from the date of Notice of Award.

C. All Certificates of Insurance submitted shall provide on the face of the certificate reference to

County's Request for Quotes #RFQuotes #22114.

D. Contractor will provide County a minimum of 30 days advance notice in the event the insurance policies (or an insurance policy) are canceled. Subcontractors approved to perform work on this project are subject to all of the requirements in this Section.

E. Contractor agrees to maintain and keep in force during the life of this Agreement, with a company or companies authorized to do business in South Carolina, the following insurance policies:

1. Comprehensive General Liability:

a. $1,000,000 per occurrence - combined single limit /

b. $2,000,000 general aggregate, to include products and completed operations.

2. Automobile Liability:

a. $1,000,000 per occurrence - combined single limit (Coverage shall include bodily injury and property damage and cover all vehicles including owned, non-owned and hired)

3. Statutory Worker's Compensation:

a. Coverage A - State of SC

b. Coverage B - Employers liability

i. $1,000,000 Each Accident

ii. $1,000,000 Disease, Per Employee

iii. $1,000,000 Disease, Policy Limit

c. Policies shall contain a waiver of subrogation in favor of and/or that applies to

Greenville County, its departments, agencies, boards, employees, and commissions for losses from work performed by or on behalf of the contractor.

No deviation from this coverage’s will be accepted unless, in the County’s sole discretion, it is more advantageous to the County, i.e., $1,000,000 - a $2,000,000 or $5,000,000 limit would be acceptable.

4. SAMPLE CONTRACT

A sample contract is attached for review in the Attachments Section. This sample consists of the

County's minimum terms and conditions. Responders must review the solicitation for any other terms and conditions that may be added for this project, such as insurance requirements, payment schedule, contract term, etc. Any exceptions by the responder must be included with the uploaded response.

5. VENDOR QUESTIONNAIRE

5.1. County of Greenville Substitute W9 Form*

Please upload your COG Substitute W9 form found in the Attachments section.

*Response required

5.2. Certificate of Insurance*

Please upload a copy of your Certificate of Insurance showing limits you currently have.

*Response required

5.3. Pricing*

Please upload your pricing.

*Response required

5.4. Authorized Contact Information

The following contact shall have the authority to submit the response to this request for quotes, clarify any information needed, and will be the contact for any contract negotiations, if needed.

5.4.1. Contact Information*

Please identify an authorized contact for your response in the following format.

Full Name of Contact Person

Title of Contact Person

Contact Person Telephone Number

Contact Person Email Address

*Response required