Informal Solicitation Letter_Request for Proposals for Industrial Hygiene Laboratory Services~2.pdf
PDF 268 KB Posted
- Solicitation number
- 74BAI-S3871
- Issued by
- Churchill County, Nevada
About this file
This is an Informal Solicitation Letter for Industrial Hygiene Analytical Laboratory Services issued by the State of Nevada, Department of Business and Industry, Division of Industrial Relations. The solicitation seeks proposals from qualified vendors to provide industrial hygiene laboratory analysis services, including written reports documenting employee exposure to hazardous chemicals such as asbestos, mold, and silica. The contractor will supply sorbent tubes, filter cassettes, and impinge solutions, and must deliver laboratory analyses within five business days for most samples, with expedited service available at additional cost. The proposal submission deadline is May 20, 2026, at 5:00 P.M. (PST), and the contract is anticipated to commence July 1, 2026, upon Board of Examiners' approval for a four-year period. The State intends to award one contract based on its determination of the best interests of the State.
Vendors must meet minimum qualifications including AIHA Laboratory Accreditations in good standing, a Nevada Business License in good standing, and applicable insurance requirements. Proposals will be evaluated and scored based on demonstrated competence (15 percent weight), experience in comparable engagements (15 percent), conformance with solicitation terms (10 percent), expertise and availability of key personnel (10 percent), and cost fee schedule with methods used (50 percent). Mandatory submission requirements include a cover letter, evidence of industrial hygiene laboratory experience, geographic service regions, laboratory locations in Nevada, business licenses, certificate of insurance, three references, company ownership information, accredited certifications, and an analytical fee schedule. Vendors must comply with Nevada law provisions including those prohibiting boycotts of Israel, requiring dispute resolution in Nevada, and prohibiting indemnification of non-state parties.
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Other files
| File | Type | Posted |
|---|---|---|
| Cost Schedule Attachment -required to complete.xlsx | XLSX spreadsheet | |
| Insurance Schedule - Attachment BB.pdf | ||
| standard-form-contract.pdf | ||
| Terms and conditions for services.pdf | ||
| Quote Instructions.pdf |
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Text version
DEPARTMENT OF BUSINESS AND INDUSTRY
DIVISION OF INDUSTRIAL RELATIONS
Revised 2024-10 Page 1 of 2
DR. KRISTOPHER SANCHEZ
Director
VICTORIA CARREÓN
Administrator
JODIE TONKIN
Deputy Administrator
JOE LOMBARDO
Governor
Informal solicitation
Date May 6, 2026
Solicitation number 74BAI-S3871
Single point of contact name Julie A. White
Single point of contact email jawhite@dir.nv.gov
Contracting agency State of Nevada Department of Business and Industry, Division of Industrial Relations
Project title Industrial Hygiene Analytical Laboratory Services
Proposal submission deadline May 20, 2026, at 5:00 P.M. (PST)
This informal solicitation is available at nevadaepro.com as a bid solicitation.
1. PROJECT: INFORMAL SOLICITATION FOR PROPOSALS FOR INDUSTRIAL HYGIENE ANALYTICAL
LABORATORY SERVICES
1.1. Overview
1.1.1. The State of Nevada, Department of Business and Industry (B&I), Division of Industrial Relations (DIR) is seeking proposals from qualified vendors to provide Industrial Hygiene Laboratory Services, acting as independent contractors, who have experience in meeting the various needs of agencies.
1.1.2. The State intends to award one contract in conjunction with this informal solicitation, as determined in the best interests of the State. The contract will be administered by the Division of Industrial Relations and is anticipated to commence
July 01, 2026, upon Board of Examiners’ approval for a four-year period.
1.2. Minimum qualifications
1. AIHA Laboratory Accreditations in good standing
2. Nevada Business license in good standing
3. Meet insurance requirements in Attachment BB
1.3. Scope of work
1.3.1. Providing Industrial Hygiene Laboratory Analysis with written reports of the laboratory analysis for the Division to monitor employee exposure to hazardous chemicals. The services to be performed include providing sorbent tube, filter cassettes and impinge solutions.
1.3.2. Laboratory analysis of samples taken during inspections/investigations can be the foundation for establishing potential exposure of employees to hazardous working conditions – particularly regarding health hazards such as, exposure to asbestos, mold, silica, etc. The provided analysis and report are required for Nevada Occupational Safety & Health
Administration (OSHA) to issue citations for violative conditions and must be approved to provide evidence of fact and proceed with cases. The analysis and report are used by the Mine Safety and Training Section (MSATS) as evidence when performing inspection and consultation activities at mining operations. The analysis and report are used by the
Nevada Safety Consultation and Training Section (SCATS) to support the employers of Nevada and satisfy the SCATS portion of the 23g federal grant requirements for consultation services. These analyses help establish the requirements for heath programs designed to protect workers in public sector employers.
1.3.3. The Contractor will provide a five-business day turnaround time for most analyses. Additional charges for expedited service shall be listed in the contractor’s cost schedule. The cost schedule shall specify which types of analyses may mailto:jawhite@dir.nv.gov https://nevadaepro.com/
Page 2 of 2 Informal solicitation require a longer turnaround time.
1.3.4. The Contractor shall assign a dedicated staff member to manage accounts to answer any technical questions on sampling and media. In addition, customer service representatives shall be available Monday through Friday during normal business hours.
1.4. Vendor background. Provide a company background/history and why vendor is qualified to provide the services described here. Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.
2. ATTACHMENTS
2.1. Standard form contract
2.2. Insurance schedule – Attachment BB
2.3. Cost schedule
3. EVALUATION
3.1.1. Submit proposals through nevadaepro.com.
3.1.2. Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.
A. Demonstrated Competence
B. Experience in performance of comparable engagements
C. Conformance with the terms of this Informal Solicitation
D. Expertise and availability of key personnel
E. Cost fee schedule with methods used
4. MINIMUM SUBMISSION REQUIREMENTS
1. Cover letter
2. Experience in providing Industrial Hygiene Laboratory Analysis with written reports
3. The geographic regions you will provide service, i.e., statewide, rural, northern Nevada, southern Nevada
4. Lab locations that can provide service in Nevada
5. Copy of your current Nevada Business License
6. Copy of your Certificate of Insurance
7. Copy of an applicable city or county business license
8. Contact person, and telephone number for service inquiries
9. Provide a minimum of three references
10. Company ownership and length of time in business
11. Copy of Industrial Hygiene Laboratory Air Sampling Guidelines
12. Copy of accredited certifications
13. Analytical fee schedule and attached cost schedule completed
5. MANDATORY MINIMUM REQUIREMENTS
5.1. Pursuant to NRS 333.311 a contract cannot be awarded to a vendor that does not comply with the requirements listed in this section. By submitting a proposal, vendor confirms compliance with all mandatory minimum requirements.
5.2. Nevada Law and State indemnity. Pursuant to NRS 333.339, any contract that is entered into may not: (1) require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) require the State to indemnify another party against liability for damages.
5.3. No Boycott of Israel. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a response, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).
5.4. Nevada business license. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b). Business license must match nevadaepro.com vendor registration.
https://nevadaepro.com/ https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec339 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec338 https://www.leg.state.nv.us/nrs/nrs-333.html#NRS333Sec338 https://www.leg.state.nv.us/nrs/nrs-353.html#NRS353Sec007 https://www.leg.state.nv.us/nrs/nrs-076.html https://www.leg.state.nv.us/nrs/nrs-076.html#NRS076Sec100 https://nevadaepro.com/
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