Info To Bidders- Dental Assistant @ BCJJC & CYDC- SP.pdf

217 East Redwood Street Baltimore, MD 21202

Aruna Miller Wes Moore Betsy Fox Tolentino

Lt. Governor Governor Acting Secretary

Phone: 410-230-3100 Toll Free: 1-888-639-7499 TDD: 1-800-735-2258

INFORMATION TO BIDDERS

- PLEASE READ THOROUGHLY -

SOLICITATION No. BPM054398 PROJECT No. 26-MULTI-FS-MS-011

Title: Dental Assistant @ Baltimore City Juvenile Justice Center (BCJJC) & Cheltenham Youth Detention Center (CYDC).

Minority Businesses Are Encouraged to Respond to this Solicitation

For the purpose of this solicitation the Instructions to Bidders have been supplemented by the following:

1. NOTICE TO BIDDERS:

A. The bid due date for this solicitation is: December 22, 2025 @ 2:00 p.m.

B. There will be no pre-bid meeting for this solicitation.

C. Carefully review the Scope of Work (SOW) which is attached to and made part of this solicitation.

D. If you have any questions regarding this solicitation, contact the Procurement Officer, Shenika Jackson at (410)230-3429 or by email at: shenika.jackson3@maryland.gov.

Please submit all questions regarding this project in writing by emailing Shenika Jackson by December 21, 2025, by 2:00 p.m. to allow time to respond to all questions.

2. BID FORMS:

A. The bidder shall submit his/her bid upon the blank form(s) furnished by the Department for this particular contract, to include the Bid Form, Bid Proposal Affidavit, Contract Affidavit, Conflict of Interest Affidavit, Bid Offeror Information Sheet, and any added Addendum(s). Faxed, mailed or emailed bids are not accepted. Please include all documents noted above to be considered a fully responsive bid.

B. The bid form(s) shall be filled out in ink or typed. Any erasures and/or alterations shall be initialed in ink by the signer. All bid documents shall be uploaded to eMMA as one attachment.

C. The bid form, if submitted by an individual, shall be signed by the individual; if submitted by a partnership, it shall be signed by such member or members of the partnership as having authority to bind the partnership; if submitted by a corporation, it shall be signed by an officer, and attested by the corporate secretary or an assistant corporate secretary. If not signed by an officer, as aforesaid, there must be attached a copy of mailto:shenika.jackson3@maryland.gov that portion of the By-Laws or a copy of a Board resolution, duly certified by the corporate secretary, showing the authority of the person so signing on behalf of the corporation.

D. Any vendor/ contractor calling itself a “joint venture” shall be, as between the contractor and the State, an ordinary partnership, whose partners are liable to the State as provided in Corporations and Associations Article §9-307 of the Annotated Code of Maryland.

3. BID OPENING:

A. This is an ONLINE SOLICITATION ONLY. Please do not mail or deliver the bid packets. Bid documents and all attachments must be signed, dated and submitted online to the solicitation via eMMA https://emma.maryland.gov.

4. LICENSES AND CERTIFICATES:

A. If the State of Maryland or other regulatory body requires a license or certificate to perform the services required, please provide the copy of license number and date of issuance in submission with other required documentation. A copy must be mailed or faxed.

5. COMPLETION TIME AND LIQUIDATED DAMAGES:

A. The Contractor agrees that the price will be firm for a time period of one hundred twenty

(120) calendar days from the bid opening date to execution of the contract by the State.

The work shall be completed within the stated time of the contract.

6. AWARD AND EXECUTION OF THE CONTRACT:

A. The basis of award will be to the lowest responsive and responsible bidder submitting the lowest Base Bid amount excluding any alternates not awarded. All Unit Prices listed will be evaluated and awarded.

B. If notified by the Procurement Officer of Intent to Award the following must be provided to the Department of Juvenile Services, Procurement Unit, 217 E. Redwood Street, Baltimore, MD 21201 or emailed to the Procurement Officer:

(1) Certificate of Insurance

(2) Contract Affidavit (unless submitted with bid response)

Failure to submit these documents within 10 days of the notification of “Intent to Award” may result in the rejection of your bid.

C. Upon review and approval of the Department and/or the Board of Public Works an executed contract will be mailed or emailed to the Contractor. The Contract issued as a result of the Bid Solicitation and any subsequent amendments, modifications or options issued relevant to the Bid Solicitation or Contract, shall comply with all of the terms, conditions and specifications issued with the Bid Solicitation and are incorporated in and made part of the Contract.

7. ALL NON-RESIDENT BIDDERS:

A. Provide information with your bid as required by Section 12.A (3) of the Instruction to Bidders.

8. PAYMENT TO CONTRACTORS:

PAYMENT OF STATE OBLIGATIONS:

A. Payments to the Contractor pursuant to this Contract shall be made no later than 30 days after the State’s receipt of a proper invoice from the Contractor. Charges for late payment of invoices, other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, or by the Public Service Commission of Maryland with respect to regulated public utilities, as applicable, are prohibited.

Minority Business Enterprises (MBE’s) and small businesses are encouraged to respond to this solicitation as a primary Contractor and are encouraged to obtain certification.

All questions related to the MBE certification process should be addressed to the Maryland Department of Transportation, Minority Business Enterprises, 7201 Corporate Center Drive Hanover, MD 21076. You may contact MDOT at 1-800-544-6056 or by e-mail at www.mdot.maryland.gov.

If the prospective Bidder is a certified minority Contractor, the certification number must be provided on the bid page.

If you do not intend to respond to this procurement, please take a moment to fill out the No-Bid Response Form and submit it to the above email address. This information is used to improve the quality of the Department of Juvenile Services Proposals/Solicitations, and to make the procurement process more responsive and business friendly.

Sincerely, Shenika Jackson Procurement Officer Office of Procurement, Headquarters 217 E. Redwood Street Baltimore, MD 21201 http://www.mdot.maryland.gov/