INFO--PW-BSFMD_SAMPLE_INVOICE_REQUIREMENT_FOR_VENDOR.pdf

This document is a sample invoice template for vendors working with the City of Pasadena Public Works Department, Building Systems and Fleet Management Division (PW-BSFMD). The invoice form is designed to capture detailed service and parts/materials information for contractors providing goods or services to the city, specifically tailored for the HVAC Air Filters contract opportunity. The template requires vendors to document service dates, locations, asset services, item descriptions, hours worked, rates, and total amounts, with instructions to upload invoices electronically within 7 days of service or order delivery.

The invoice template includes specific requirements for vendor documentation, such as attaching service slips, reports, packing slips, or pick tickets. Vendors must provide comprehensive details including the number of hours worked, rates (per hour or per item), and comprehensive line-item breakdowns. The form allows for additional charges like discounts, sales tax, shipping, and other fees. The invoice is to be submitted through the city's vendor invoice portal at https://invoice.cityofpasadena.net, ensuring a standardized and electronic submission process for contractors participating in the HVAC Air Filters contract with the City of Pasadena.