Industry Day Slides - ERCIP - Final.pptx

Industry day Energy Resilience Conservation Investment Program (ERCIP) – Europe Projects Presenters:

Dale Polston – Project Manager Bjorn Hale – Contracting Officer Kari Rogers – Contract Specialist Jay Aldridge – Office of Counsel

Date: 08 January 2026 ”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

Please provide the following information via e-mail at the conclusion of the event:

Company Name, POC Name, Email, Phone Are you interested in being the Prime or Subcontractor If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

No recording This briefing and the attendee roster will be posted to SAM.

Please be advised that none of the information discussed today is contractually-binding.

Introduction of USACE Personnel

ERCIP Program Overview

Solicitation Process

U.S. Procurement Law & Overseas Contracting

Conclusion (PROJNET – Questions & Answers)

AGENDA

Kari Rogers, Contract Specialist, USACE Louisville District (LRL)

Bjorn Hale, Contracting Officer, USACE Louisville District (LRL)

Dale Polston, Project Manager, USACE Louisville District (LRL)

Jay Aldridge, Office of Counsel, USACE Europe District (NAU)

USACE Personnel ercip program OVERVIEW

Dale Polston, Project Manager, USACE Louisville District (LRL)

Energy Resilience Conservation Investment Program (ERCIP) projects are designed to provide energy resilience to critical electrical loads at an installation or joint base, implement energy and water conservation measures and renewable energy technologies.

ercip program OVERVIEW

Awarded ERCIP Projects:

Camp Arifjan Hybrid Renewable Energy, Arifjan, Kuwait: ~$10M Ramey ARC Micrgogid, Aguadilla, Puerto Rico: ~$17M Juana Diaz Microgrid, Juana Diaz, Puerto Rico: ~$17M Ft. Riley Microgrid, Ft. Riley, KS: ~$26M Joint Base Lewis McChord (DES), WA: ~$35M Joint Base Lewis McChord (GAAF), WA: ~$32M Aberdeen Proving Ground Microgrid, MD: ~$30M ercip program oVERVIEW

Upcoming ERCIP Projects in Europe:

USAG Ansbach Storck Barracks, Germany – FY 2026 USAG Ansbach Katterbach / Bismarck, Germany – FY 2027 USAG Benelux Zutendaal, Belgium – FY 2027 USAG Benelux Chievres Air Base, Belgium – FY 2028 USAG Ansbach / Shipton Urlas-Kasernes – FY 2029

ERCIP PROGRAM OVERVIEW

USAG Ansbach – Storck Barracks, Katterbach and Shipton-Urlas Power Generation and Microgrid U.S. Army Corps of Engineers – Louisville District

U.S. Army Corps of Engineers – Huntsville Engineering & Support Center Jamie Measmer – Technical Manager

U.S. Army Corps of Engineers – Europe District Michael W. Huntanar – Project Manager

Power Generations and Energy Storage Project Storck Barracks:

Primary Goal: The main objective is to construct a resilient microgrid with a variety of energy sources Energy Sources:

Diesel fueled generators with additional fuel storage A Battery Energy Storage System (BESS) A Solar Photovoltaic (PV) system for renewable energy Control and Management: A microgrid controller will be installed to manage all energy generation assets and electrical loads Infrastructure and Connectivity:

The project includes an upgrade to the medium voltage switchgear The microgrid will connect to the existing government-owned electrical distribution loop to provide power to 100% of the critical facilities within Storck Barracks

Storck Barracks:

Solar PV System Details:

The solar PV system will include ground-mounted arrays, rooftop panels, and/or multiple semi-permanent carport/canopy structures These canopy structures must be capable of being relocated if necessary The solar installations will include associated lighting with photocell controls

Katterbach:

Primary Goal: To construct a microgrid by integrating diverse energy sources with the existing electrical system

Energy Sources:

Solar Photovoltaic (PV) arrays (ground-mounted, roof-mounted, and carport-mounted) Prime power diesel generator 40,000-gallon fuel tank storage system Battery Energy Storage System (BESS)

Control and Management:

Microgrid controller All necessary supporting controls, switches, and transformers for system operation

Katterbach:

Infrastructure and Connectivity:

Upgrades to the existing government-owned electrical distribution system to allow the microgrid to connect and distribute power Carport assemblies designed to accommodate future Electric Vehicle (EV) charging stations

Solar PV System Details:

A combination of ground-mounted, roof-mounted, and carport-mounted structures Carport assemblies will feature integrated LED lighting with photocell controls

Shipton-Urlas:

Primary Goal: To construct a microgrid to provide resilient power for critical loads at United States Army Garrison Ansbach (USAG-Ansbach), Shipton-Urlas Kasernes, Germany

Energy Sources:

Carport-mounted solar photovoltaic (PV) arrays with a 1,000 KWac peak capacity 1,000 kW/600 kWh Battery Energy Storage System (BESS) One new 100 kW prime power-rated diesel generator One new 200 kW prime power-rated diesel generator Integration of an existing 160 kW building-level diesel backup generator Fuel tank storage system Potential for dual-fuel generators, supported by new gas lines

Control and Management:

Microgrid controller All required controls, switches, and transformers to ensure proper functionality

Infrastructure and Connectivity:

Necessary upgrades to the electrical distribution system Upgrades or replacement of the substation Connection to the government-owned electrical distribution system via the existing 20kV loop Infrastructure to support the future installation of electric vehicle (EV) charging stations Installation of new gas lines

Solar PV System Details:

Consists of carport-mounted PV arrays Comes with all necessary components: mounting structures, panels, racking systems, inverters, transformers, controls, and wiring

USAG benelux – zutendaal and chievres Power Generation and Microgrid U.S. Army Corps of Engineers – Louisville District

U.S. Army Corps of Engineers – Huntsville Engineering & Support Center William (Pat) Rushing – Technical Manager

U.S. Army Corps of Engineers – Europe District

Zutendaal:

Primary Goal: To construct a microgrid that can operate as an isolated system (islanded mode) to ensure power for critical missions and can also operate efficiently when connected to the main grid

Energy Sources:

450-kW ground-mounted solar photovoltaic (PV) array 500 kW/2000 kWh Battery Energy Storage System (BESS) Connection for a backup generator Scope changes are presently be made to include diesel fueled generators and the necessary fuel storage system

Control and Management:

New microgrid controller that operates in two modes Grid-connected mode: Dispatches energy assets based on economic parameters to optimize efficiency Islanded mode: Isolates critical loads and manages energy assets to maximize power supply.

The system includes control systems and automatic transfer switches Infrastructure and Connectivity:

Fiber network for communication between the controller and other equipment Installation of new transformers, electrical service utilities, access roads, and information systems

Solar PV System Details:

The project includes a 450-kW ground-mounted solar photovoltaic (PV) array

Chievres:

Primary Goal: To create a microgrid that can function as a self-contained, isolated system to supply power for critical missions during outages and also operate efficiently when connected to the main electrical grid

Energy Sources:

450-kW ground-mounted solar photovoltaic (PV) array 500 kW/2000 kWh Battery Energy Storage System (BESS) Connection point for a backup generator

Control and Management:

New microgrid controller that manages power in two distinct modes:

Grid-Connected Mode: Dispatches energy based on economic factors to optimize efficiency Islanded Mode: Isolates critical loads and manages energy sources to maximize the power supply for essential missions The system includes control systems and automatic transfer switches for seamless operation

Control and Management:

New microgrid controller that manages power in two distinct modes:

Grid-Connected Mode: Dispatches energy based on economic factors to optimize efficiency Islanded Mode: Isolates critical loads and manages energy sources to maximize the power supply for essential missions The system includes control systems and automatic transfer switches for seamless operation procurement process overview kari rogers, USACE Louisville District (lrl)

SOLICITATION ANNOUNCEMENT

System for Award Management (SAM) – https://sam.gov

Pre-Solicitation Notice – will be posted to SAM at least 15 days prior to the initial issuance of the Solicitation package.

Solicitation Numbers will begin with “W912QR”, solicitation number is dependent on acquisition.

A list of general contractors bidding the project is not maintained. The Government does not know who is bidding the project until a proposal is received. Beta.SAM does contain an Interested Vendors List to which you may add your firm’s name.

An Industry Day attendee roster and Power Point slides will be issued to Beta.SAM.

SOLICITATION ANNOUNCEMENT

SAM will allow you to see the interested vendors list and register as an interested vendor.

Register to receive notifications and updates / amendments.

Solicitation technical information will be posted on the SAM website.

A list of general contractors bidding the project is not maintained. The Government does not know who is bidding the project until a proposal is received. Beta.SAM does contain an Interested Vendors List to which you may add your firm’s name.

An Industry Day attendee roster and Power Point slides will be issued to Beta.SAM.

OBTAINING SOLICITATION DOCUMENTS

Requirements to download Solicitation Package:

Need to be registered in the System for Award Management (SAM) https://sam.gov Need to be registered in the Procurement Integrated Enterprise Environment (PIEE) https://piee.be.mil

Any amendments issued to the solicitation will also be posted on SAM.

Advertisement – minimum 30 days to prepare proposals.

A bid bond/offer guarantee will NOT be required, however, Payment and Performance bonds will be required within 10 calendar days of award, as instructed in the Solicitation.

SF 1442 must be signed and all amendments must be acknowledged. If this is not done, the proposal may be considered non-compliant.

Proposal prices are to be good for no less than ninety (90) days from the proposal submittal due date. The duration will be specified in the Solicitation.

We will utilize the Electronic Receipt of Proposal process – Instructions are in ELECTRONIC PROPOSAL SUBMISSION section of the solicitation package Proposals will be submitted by uploading them to PIEE.

Proposals must be submitted by the time and date listed in the solicitation. The Louisville District is in the Eastern Time Zone.

Do not wait until the last minute to upload your proposal.

PROPOSAL SUBMISSION

Instructions for submitting a Request for Information (RFI) is included in the Solicitation.

RFIs for this project will be received and answered through the ProjNet system, http://www.projnet.org/projnet Any RFIs submitted directly to the project team will not receive a response and will be directed to the ProjNet system.

The ProjNet Bidder’s key for the project will be provided in the solicitation.

REQUESTS FOR INFORMATION

PROCUREMENT PROCESS

The acquisition process will be Best Value.

The Best Value award will be made based on the outcome of a Source Selection Evaluation Board (SSEB) in accordance with the evaluation criteria.

Source Selection Criteria for an unrestricted “Best Value Trade-off” usually consists of three elements.

Past Performance, Technical/Management Approach, & Price

Improve Family Housing is Unrestricted procurement. The NAICS code for these projects will be identified in the pre-solicitation and solicitation documents.

The basis of award will be the Best Value Trade-off process. The Government may opt not to award to the lowest price. Contractors are urged to pay particular attention to the submission and evaluation criteria outlined for each project.

The solicitations will likely include options. In order to determine the total evaluated price, the Government will add the subtotals from the base line items and option line items.

Scheduled Milestones (subject to change):

Solicitation Posting – February 2026 Proposal Due Date – April 2026 Contract Award – August 2026 Notice to Proceed – September 2026 Construction Completion – August 2028

USAG Ansbach Storck Barracks, Germany Power Generation and Microgrid Project Solicitation Information (subject to change):

Project Delivery Method – Design Bid Build Procurement Method – Best Value Trade-Off Estimated Construction Duration – 730 Days

U.S. PROCUREMENT LAW & OVERSEAS CONTRACTING

Jay aldridge, OFFICE OF COUNSEL, USACE Louisville District (NAU)

US Procurement Regulations and Important Clauses Prime Contractor Project Management US Contracting Officers Defense Base Act Insurance

VAT

Bonding Requirements Questions

Overview

Contracts are awarded and executed under United States procurement laws and regulations.

Federal Acquisition Regulation (FAR) http://acquisition.gov

Defense FAR Supplement (DFARS) http://acquisition.gov

Army FAR Supplement (AFARS) http://acquisition.gov

U.S. Procurement law and regulations

Mention Part 15 Contract by Negotiations Part 16 Types of Contracts Part 36 Construction & AE

DFARS 252.233-7001

This contract shall be construed and interpreted in accordance with the substantive laws of the United States of America. By the execution of this contract, the Contractor expressly agrees to waive any rights to invoke the jurisdiction of local national courts where this contract is performed and agrees to accept the exclusive jurisdiction of the United States Armed Services Board of Contract Appeals and the United States Court of Federal Claims for the hearing and determination of any and all disputes that may arise under the Disputes clause of this contract.

Choice of law (overseas)

DISPUTES AND CLAIMS REGULATIONS

41 United States Code (U.S.C.) Chapt. 71 - Contract Disputes

FAR Subpart 33.2, Disputes and Appeals

FAR 52.233-1, Disputes

The U.S. Government is very concerned that laborers on our projects receive working conditions and wages in accordance with Host Nation laws and regulations.

Contractors must comply with all host nation labor laws and regulations including laws and regulations relating to hours of work and compensation.

Be aware that this applies to subcontractors as well as the prime contractor – the prime contractor is responsible for ensuring that all workers on the project are properly paid, regardless of whether the workers are employed directly by the prime contractor, principal subcontractor or subcontractors at any tier.

Compliance with local labor laws

The U.S. Government contracts are with the prime contractors.

USACE expects the prime contractor to actively manage the project and ensure the work meets contract requirements and the U.S. Government will hold the prime contractors responsible for contract execution.

When issues arise, the U.S. Government deals with primes, not subcontractors.

Prime Contractor Project Management

Contractor responsibilities and obligations include:

Adequately manning and staffing the project.

The contractor assumes the risk and cost of obtaining the necessary labor to execute the project.

The U.S. Government will not compensate you if labor turns out to be more expensive than you expected. This is true even if the reason for the added expense is a change in the host nation (HN) laws/regulations that increases your labor cost.

The U.S. Government cannot influence the HN regarding visas or work permits and may not provide any assistance.

Prime Contractor Project Management (cont.)

U.S. CONTRACTING OFFICERS

The U.S. acts through warranted Contracting Officers (KOs).

Contracting Officers are assisted by Administrative Contracting Officers (ACOs) and Contracting Officer’s Representatives (CORs) acting within the bounds of authority delegated to them by the Contracting Officer.

Only a warranted Contracting Officer (or designated ACO) may provide direction to a contractor on a U.S. Government contract.

Typically, US Government requires 100% Performance and Payment bonds issued by approved US surety companies (See FAR 28.102) Approved surety companies may be unwilling to bond projects outside of the US. If specifically allowed in the solicitation, a Bank Letter of Assurance (BLA) and after award a Bank Letter of Guarantee (BLG) may be submitted instead of the 100% performance and payment bonds.

Bonding requirements

The requirements for DBA are found in 52.228-3 and 52.228-4.

Note that a waiver exists for Germany. Nevertheless, DBA insurance will be required for certain personnel, e.g., U.S. citizens or foreign nationals hired from within the U.S.

No other insurance can serve as a substitute.

Proof of DBA insurance MUST be received by the Contracting Officer prior to start of work, or issuance of the notice to proceed (NTP).

Defense base act (DBA) insurance

Articles and services acquired by contractors acting on behalf of the U.S. should not be subject to direct or indirect taxation, to include value added taxes, excise taxes, sales taxes or similar taxes.

VAT exemption will primarily be accomplished through the use of VAT forms.

Contractors are advised that they are solely responsible for obtaining VAT exemptions. The U.S. Government will assist with the VAT procedures to the extent feasible. However, the contractor retains responsibility for completing the proper procedures with the HN. There will be no reimbursement if the process takes longer than anticipated or requires the contractor to incur additional costs associated with pursuing an exemption (i.e., VAT registration, coordination visits, tax consultants, accountants etc.,).

Value Added Tax (VAT)

Direct exemption provision scheduled to enter into force 1 July 2024.

Conclusion

BJORN HALE, USACE LOUISVILLE DISTRICT (LRL)

QUESTIONS

All questions should be submitted through ProjNet, which instructions can be found via SAM.

ProjNet is currently open for questions and will close on 22 January 2026.

All questions and answers are viewable via ProjNet and will be posted following the closing of ProjNet.

Improve Family Housing is Unrestricted procurement. The NAICS code for these projects will be identified in the pre-solicitation and solicitation documents.

The basis of award will be the Best Value Trade-off process. The Government may opt not to award to the lowest price. Contractors are urged to pay particular attention to the submission and evaluation criteria outlined for each project.

The solicitations will likely include options. In order to determine the total evaluated price, the Government will add the subtotals from the base line items and option line items.

POINTS OF CONTRACT

Kari Rogers, Contract Specialist – kari.a.rogers@usace.army.mil

Bjorn Hale, Contracting Officer – bjorn.t.hale@usace.army.mil

Improve Family Housing is Unrestricted procurement. The NAICS code for these projects will be identified in the pre-solicitation and solicitation documents.

The basis of award will be the Best Value Trade-off process. The Government may opt not to award to the lowest price. Contractors are urged to pay particular attention to the submission and evaluation criteria outlined for each project.

The solicitations will likely include options. In order to determine the total evaluated price, the Government will add the subtotals from the base line items and option line items.

image8.png image9.png image16.png image17.png image18.png image1.png image2.png image3.png image4.png image5.png image6.png image7.tiff image10.png image11.png