Industry Day Q and A - Final.pdf

ABMC Foreign Payroll Industry Day Questions and Answers

1. Will all payroll recipients be foreign nationals?

a. Yes, the requirement is only for non-US citizens.

2. Are US recipients off the table?

a. Yes. Those are required to be paid internally by the Government.

3. Are the foreign nationals associated with individual legal entities?

a. No, they are all part of ABMC, a single entity with pseudo-diplomatic status.

4. Will the payroll recipients be employed indefinitely or are they temporary?

a. Both. Most are indefinite, but there are also many seasonal/temporary employees.

5. Will there be any preference for small businesses, veteran-owned small businesses, or other socioeconomic programs?

a. That depends on the results of market research, and is unknown at this time. Based on current information, a set-aside is unlikely.

6. Will job descriptions be provided?

a. Job descriptions are available if needed, but probably unrelated to the payroll function.

7. Would it be a deal-breaker to de-scope any countries?

a. Yes; ABMC has employees in each country listed and is in need of a vendor who can provide service for all countries on the provided list.

8. Are there any interface requirements, either inbound or outbound?

a. The system of record should be built into the payroll system that is proposed. There is not a required specification, and ABMC is open to proposals.

9. Does the solution need to be FedRAMP compliant and/or certified?

a. Cerfitication is not a requirement of this RFP, but it will be considered if it is relevant as part of a cloud-based service.

10. Would a mobile solution for timekeeping be feasible?

a. A mobile solution is not a problem, but a we would prefer a desktop system because of the requirement for timecards to be entered centrally by a timekeeper instead of individually by employees.

11. Is the Treasury file in local currency or USD?

a. The Treasury file contains both the local currency amount that is transmitted and the USD equivalent at the time of transmission.

12. How long does the Treasury file process take from file submission to payment?

a. Approximately 2 US business days.

13. How does ABMC plan to roll out the implementation?

a. The RFP will likely ask for integration work to be separately priced and detailed for evaluation.

Once awarded, the parties will create a timeline to implementation together, but it should begin by the fall.

14. How many years of data do we want to pull in?

a. The history is maintained in personnel processing documentation (pdf files), which will ideally transfer over. The most important data is from the current fiscal year.

15. Is ABMC looking for a fully outsourced employer of record?

a. No. ABMC must remain the employer of record.

16. Are there any countries that exist in more than one cost center?

a. No.

17. How dynamic are the employee numbers?

a. Employee numbers could go up 8-10% depending on the season.

18. How does ABMC currently handle it when payments from outside the country are prohibited?

a. Where this is required, it depends on the country. In France, for example, the payroll provider calculates the tax amount, ABMC pays the provider, and then the provider pays on behalf of ABMC. Net payments may work.

19. Could payments be aggregated per country, that is, Treasury makes one payment per country to a vendor, and then the vendor makes all the individual payments to employees in that country?

a. The feasibility of such a solution is unknown at this time.

20. Does ABMC need an HRI system?

a. ABMC plans to rely on the payroll service provider to provide this functionality.