Industry Day - Arden Hills AMSA - Slide Deck.pdf

INDUSTRY DAY FORUM

ARDEN HILLS, MN AMSA

Presenters:

Jonathan Cowen – Project Manager Felix Carrion-Viera – Project Engineer Adam Brooks – Contract Specialist Crystal Harbin – Deputy for Small Business

Date: 12 1000-1200 March 2025

AMSA, Arden Hills, MN

”The views, opinions and findings contained in this report are those of the author(s) and should not be construed as an official Department of the Army position, policy or decision, unless so designated by other official documentation.”

ADMINISTRATIVE ANNOUNCEMENTS

• Please ensure that you have signed in (Send in chat for remote participants)

• Company Name, POC Name, Email, Phone

• Are you interested in being the Prime or Subcontractor

• If you’re interested in being a subcontractor, state the type of work you are interested (Electrical, Mechanical, Roofing, etc.)

• Please turn off all mobile devices

• No recording

• This briefing and the attendee roster will be posted to SAM

• Please be advised that none of the information discussed today is contractually-binding

• Introduction of Team Members

• Army Reserve Overview

• USACE Procurement Process Overview

• Overview of the Arden Hills Project

• Q&A Session

AGENDA

US ARMY RESERVE OVERVIEW

Jonathan A. Cowen Program Manager

U.S. Army Corps of Engineers Louisville District

ARMY RESERVE PROGRAM

88th Readiness Division Ft McCoy, WI

California

Nevada

Arizona

New Mexico

Texas

Oklahoma Arkansas

Kansas

Nebraska Iowa

Missouri

Minnesota

Ohio

Illinois

Utah Colorado

South Dakota

North DakotaMontana

Wyoming

Idaho Oregon

M ississipp i Alabama Georgia

MD

DC

Maine

VT

NH

RI

DE

81st Readiness Division Ft Jackson, SC63rd Readiness Division

Mountain View, CA

99th Readiness Division Ft Dix, NJ

OCAR - Fort Belvoir, VA

USARC - Fort Bragg, NC

OCAR – Fort Belvoir, VA

USARC –

Fort Liberty, NC

Puerto Rico

• The AR MILCON program has been centrally managed by the Louisville District since 1995

• AR MILCON Opportunities thru LRL

1. Military Construction Army Reserve (MCAR)

2. Unspecified Minor Military Construction (UMMCR)

3. Maintenance & Repair, Army Reserve (MRAR)

• LRL partners with Geographic Districts for construction oversight and local expertise

• Louisville District (LRL)

Daniel Netherton, Administrative Contracting Officer (ACO)

Charles Hilpp, Contracting Officer’s Representative (COR)

• Omaha District Construction Management Team –

Administrative Contracting Officer (ACO) – TBD

Contracting Officer’s Representative (COR) – Jessica Bowers

ARMY RESERVE MILCON PROGRAM MANAGEMENT

USACE LRL AR PROJECT COMMUNICATION PLAN

USACE PROCUREMENT PROCESS OVERVIEW

Arden Hills Project

Adam Brooks Contract Specialist

U.S. Army Corps of Engineers Louisville District

Jesse Scharlow Contracting Officer

U.S. Army Corps of Engineers

• System for Award Management (SAM) – www.SAM.gov

• Arden Hills Solicitation will be W912QR26RA035

Search by keyword (Select “Any Words” or “All Words”): “Arden Hills”

• View Interested Vendors List and register as an Interested Vendor.

• Register to receive notifications and updates / amendments.

• RFP Technical Information (i.e., Plans and Specs) will be available for download from www.SAM.gov

HOW TO OBTAIN THE SOLICITATION

• Pre-Solicitation Notice – will be posted on www.sam.gov at least 15 days prior to the initial issuance of the Solicitation package.

• Advertisement – Minimum 30 days to prepare proposals for Each Phase.

• Amendments issued to the RFP will also be posted on www.sam.gov

OBTAINING THE ISSUE DOCUMENTS

Requirements to download Technical Data Package:

Locate and access the Solicitation notice in the SAM database.

- Go to the “Attachments/Links” section to download the solicitation and all technical documents.

Sign-Up and Sign-In to your SAM account to:

- “Follow” to receive email notifications (i.e., amendments)

- View Interested Vendors List

- Sign up as an Interested Vendor

Requirements to Submit Proposals:

Register your business entity (you as an individual or your organization) to be able to propose on contracts as the Prime.

All proposals will be submitted through the PIEE Solicitation Module on time. Therefore, offerors must register in advance for a user ID and Password to access this system.

• The project will be Design-Build (D-B) Request for Proposals (RFP).

• This solicitation is a Full and Open procurement.

• Project award will be made via a Two-Phase “Best Value Trade-off” basis as described in the evaluation criteria.

• Proposals must be submitted on time.

The Louisville District is located within the Eastern time zone.

• The Source Selection Evaluation Board (SSEB) will evaluate offerors’ proposals based on specific factors which are defined in the RFP Package.

THE PROCUREMENT PROCESS

Arden Hills Solicitation will be W912QR26RA035

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase I:

1) Volume I – Factor I: Past Performance Evaluation Project(s) submitted for both Prime Contractor and A/E Designer of Record

(maximum 3 each) Relevancy - Recent projects, similar in size, scope, magnitude of effort & complexities Quality of performance on submitted projects Other sources of relevant past performance information (i.e., CPARS, FAPIIS, eSRS)

2) Volume I – Factor II: Technical Approach for Design-Build (i.e., Collaboration, Organization, Quality Control)

PROPOSAL REQUIREMENTS

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following elements Phase I:

3) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 (Price is not included in Phase I) Tab B: Joint Venture Agreements (if applicable) Tab C: Evidence of Ability to Obtain Bonding & Proof of Financial Ability Tab D: Pre-Award Information

(i.e., Reps & Certs, offeror information, etc.)

PROPOSAL REQUIREMENTS

• Offerors selected as among the most highly qualified will be invited to participate in Phase II.

• Phase II will be issued as an Amendment.

Submission Requirements and Source Selection Evaluation Criteria will be issued as a DRAFT during Phase I, subject to change w/the Phase II Amendment.

Information for an Optional Site Visit provided.

• Source Selection Evaluation Criteria for the “Best Value Trade-Off” consists of the following elements for Phase II (subject to change):

1) Volume I – Factor I: Design Narrative

2) Volume I – Factor II: Management Plan

3) Volume I – Factor III: Schedule Narrative

4) Volume I – Factor IV: Small Business Participation Plan

PROPOSAL REQUIREMENTS

Technical Evaluation

Factors

• Source Selection Evaluation Criteria for a “Best Value Trade-Off” consists of the following element(s) for Phase II:

4) Volume II – Pro Forma & Price Information Tab A: Standard Form 1442 & Price

Tab B: Subcontracting Plan

• Technical Factors listed in relative order of importance for Phase I:

o Volume I – Factor I: Past Performance 1st

Prime Contractor Equal to A/E (DOR) A/E Designer of Record (DOR) Equal to Prime o Volume I – Factor II: Technical Approach for D/B 2nd

• The ratings from Phase I will not be considered in Phase II for the final selection.

• Technical Factors listed in relative order of importance for Phase II (subject to change):

o Volume I – Factor I: Design Narrative Equal to Factors II, III, & IV o Volume I – Factor II: Management Plan Equal to Factors I, III, & IV o Volume I – Factor III: Schedule Narrative Equal to Factors I, II, & IV o Volume I- Factor IV: Small Business Participation Plan Equal to Factors I, II, & III

• All Technical Evaluation Factors, other than Price, when combined are considered approximately equal to Price.

• Submit your best proposal the 1st time. If we receive an initial proposal that is awardable, discussions may not be opened.

• Instructions for submitting a Request for Information (RFI) will be included in the Solicitation.

– RFIs for these projects will be received and answered through the ProjNet system: www.ProjNet.org o Any RFIs submitted/emailed directly to the Project Team will NOT receive a response, and offerors will be directed to the ProjNet system.

– A ProjNet Bidder’s Key included in the solicitation’s Project Instructions section of the RFP, which is used to post your RFIs/questions.

– RFIs and their responses will be available for public review through ProjNet.

• Optional Site Visit held to familiarize Offerors with the jobsite and conditions, not for the purposes of answering questions.

• We will utilize the Electronic Receipt of Proposal process – Instructions will be in Section 00 21 00 of the solicitation package

• Proposals are uploaded to and submitted through PIEE Solicitation Module

Recommend performing a test run well in advance

• Don’t wait until the last minute to upload your proposal. Late is Late! No exceptions!

PROPOSAL SUBMISSION

PROCUREMENT SCHEDULE

DATES ARE APPROXIMATE AND SUBJECT TO CHANGE

ISSUE SOLICIATION (PHASE I) March 2026

PHASE I – SOLICITATION CLOSES April 2026

PHASE I – EVALUATION BOARD May 2026

PHASE II – AMENDMENT ISSUED JULY 2026

PHASE II – SOLICITATION CLOSES AUGUST 2026

PHASE II – EVALUATION BOARD SEPTEMBER 2026

AWARD SEPTEMBER 2026

Crystal Harbin Deputy for Small Business

Louisville District

SBO-LRL@usace.army.mil

Courtney Luckett Small Business Professional

SMALL BUSINESS PARTICIPATION PLAN &

SUBCONTRACTING PLAN

• The Small Business Participation Plan is a rated evaluation factor in all unrestricted procurements

• Both large and small business offerors must submit a participation plan.

• The participation plan is based on total contract value.

• The Small Business Participation Plan must meet the minimum Total Small Business Participation goal. The percentage will be included the solicitation.

• Small Business prime self-performance counts as Small Business Participation.

• Large Business offerors must submit a Small Business Subcontracting Plan

• Mandated by FAR 19.702

• This is not a rated element as a part of the Source Selection process but the offeror shall submit an acceptable plan prior to award

• The subcontracting plan is based on total subcontracted dollars

• Failure to comply in good faith is in material breach of the contract

OBTAIN INFORMATION

• Attend Site Visits, Pre-Proposal Conferences, & Industry Days

• Obtain copies of attendee roster for subcontracting opportunities

• Register as an Interested Vendor on SAM

• Attend Workshops and Conferences

• Louisville District Open House

• Construction & IDIQ Forecast is maintained on the Business with Us page of the Great Lakes and Ohio River Division website, https://www.lrd.usace.army.mil/Opportunity-Forecast/

OPPORTUNITIES

• We anticipate executing approximately $1.5B in FY26 through both small and large businesses.

• Contracting opportunities are posted in the System for Award Management (SAM) website at www.sam.gov. Use “W912QR” to search for Louisville District projects.

• Actively Respond to Sources Sought Notices (Market Surveys) posted to SAM

• Actively Respond to Competitive Requirements posted to SAM

ARDEN HILLS OVERVIEW

Jonathan Cowen Project Manager

Felix Carrion-Viera Project Engineer

U.S. Army Corps of Engineers - Louisville District

Project Information:

Description-This Repair a 31,658 SF Area Maintenance Support Activity/Equipment Concentration Site (AMSA/ECS) vehicle maintenance facility at the Arden Hills ARC, Arden Hills, MN.

This project will repair failing facility components, extend the economic life of the facility by 25 years and provide a modern maintenance facility that enables readiness for the Army Reserve units stationed there.

SCOPE: Remove paint booth and welding area. Reconfigure area to compliant work bays and install 10T crane with 20 ft hook-height.

This includes raising roof over portion of the building.

Building components and systems to be repaired include the Heating, Ventilation, and Air Conditioning (HVAC), electrical distribution, fire alarm and suppression systems, ceilings, windows, doors, floor coverings, interior reconfiguration, and interior finishes, repair the exterior facade and remove HAZMAT.

Project Delivery Method - Design/Build Procurement Method- Best Value Trade Off SSEB Estimated Construction Duration - 800 days* Stakeholder- 88th Readiness Division and ARIMD

Scheduled Milestones (estimates for planning):

• Advertise Period – APR 2026

• Source Selection Evaluation Board – JUL 2026

• Discussions (if needed) – AUG 2026

• Contract Award – SEP 2026

• Construction NTP – OCT 2025

• Construction Completion – APR 2028

ARDEN HILLS AMSA

“Lexington Army Reserve Center” 4655 Lexington Ave N Arden Hills, MN 55112

“Lexington Army Reserve Center” 4655 Lexington Ave N Arden Hills, MN 55112

EXISTING ARDEN HILLS AMSA

• Register SAM.gov to obtain and respond to solicitations

• Source Selection Evaluation Criteria are basis for selection by source evaluation boards

• Unrestricted solicitations require small business participation plan not required

• Arden Hills project is scheduled for bids due in:

• Phase 1 April 2026, Phase 2 July 2026

SUMMARY

WHAT QUESTIONS DO YOU HAVE FOR US?