Individuals In Custody Electronic Communication Services - Emergency Purchase Statement Extension.pdf

EMERGENCY PURCHASE STATEMENT

Statement Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr., Suite 300

Vendor: Global Tel Link

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Division: TelecomAgency: Illinois Department of Corrections

Emergency Purchase Details Reference #: R-107312

Emergency Category (select the appropriate option from the drop-down menu below):

To prevent or minimize serious disruption in critical State services that affect health, safety, or collection of substantial State revenues

Reason for selection of this particular vendor:

The agency previously awarded a contract to new vendor but the contract had to be terminated. The new vendor was a previous incumbent with direct experience with the agency and manages the current network system so there will be no disruption of services as the agency develops an RFP for long term contract.

Description of supplies or services to be provided:

Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities

Is there an existing State contract available for the required supplies or services? Yes No

Expected Start Date: Sep 24, 2021 Estimated End Date*: Dec 23, 2021

Amount of this expenditure is: $90,000 Actual or Estimated*: Actual

*Actual end date and cost will be reported later.

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: This is a $0.00 dollar contract. All expenses are incurred by the individuals in custo

Statement Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr., Suite 300

Vendor: Global Tel Link

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Division: TelecomAgency: Illinois Department of Corrections

Signatures

I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Jacenta Wilson Date: Sep 23, 2021

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr., Suite 300

Vendor: Global Tel Link

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Division: TelecomAgency: Illinois Department of Corrections

Extension Justification Reference #: 22-426DOC-CENTO-B-25859

Original Emergency Term Start Date: Sep 24, 2021 Original Emergency Term End Date: Dec 23, 2021

Amount of original: 90000 Actual or Estimated*: Estimated *

Expected Extension Start Date: Dec 24, 2021 Expected Extension End Date*: Dec 23, 2022

Amount of extension expenditure: 360000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

If other, explain: This is a $0.00 dollar contract. All expenses are incurred by the individuals in custody.

Describe the scope of the original emergency (supply, service, etc.):

Network Maintenance, Video Visitation, Tablet Access, Personal Entertainment, Learning Opportunities

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

The extension of this emergency would allow for the continued services and network maintenance by the vendor that allows individuals in custody to have access to video phone services, online learning modules, entertainment services and immediate access to personal financial records.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination

*Actual end date and cost will be reported later.

EMERGENCY PURCHASE EXTENSION

Extension Page 2 of 2 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr., Suite 300

Vendor: Global Tel Link

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Division: TelecomAgency: Illinois Department of Corrections

Signatures Reference #: 22-426DOC-CENTO-B-25859

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: APO

Printed Name: Jacenta Wilson Date: Nov 16, 2021

Approved CPO/SPO Signature: Date:

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page 1 of 1 State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1

Zip: 22042State: VACity: Falls ChurchAddress: 3120 Fairview Park Dr., Suite 300

Vendor: Global Tel Link

Zip: 62702State: ILCity: SpringfieldAddress: 1301 Concordia Ct

Division: TelecomAgency: Illinois Department of Corrections

Final Costs and Term Reference #:

Final total cost of supplies and services: Final total term of contract:

I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

Agency Signature: Title:

Printed Name: Date:

Page of

State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png

EMERGENCY PURCHASE STATEMENT

Statement Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):

Reason for selection of this particular vendor:

Description of supplies or services to be provided:

Is there an existing State contract available for the required supplies or services?

If Yes is checked above, explain why the existing contract does not meet the need:

Actual or Estimated*:

*Actual end date and cost will be reported later.

Select the type of funding to be used:

Signatures I am making this statement and providing it to the CPO Office, the Auditor General, and the Procurement Policy Board in compliance with the Illinois Procurement Code and within 10 days after award of the contract.

I have authorized the emergency procurement in accordance with the requirements of the Illinois Procurement Code (30 ILCS 500) and the applicable administrative rule. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination *Actual end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

EMERGENCY PURCHASE FINAL COST AND TERM

Final Cost and Term Page of State of Illinois Chief Procurement Office Emergency Purchase Statement Version 20.1 .\CPO Letterhead\CPO Letterhead.png Final Costs and Term I am reporting the final costs and term for the referenced emergency contract to the CPO and the Auditor General.

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