COUNTY OF ORANGE

HEALTH CARE AGENCY

REQUEST FOR PROPOSAL (RFP)

FOR

IN-CUSTODY SUBSTANCE USE DISORDER TREATMENT SERVICES

RFP NO. RFP 042-2740502-SK

County of Orange RFP

Health Care Agency - In-Custody Substance Use Disorder Treatment Services, RFP 042-2740502-SK

County of Orange

Health Care Agency

Procurement Services

405 W 5th St

Santa Ana, CA

92701-4134

SCHEDULE OF ACTIVITIES

Release Project Date October 9, 2024

Question Submission Deadline October 29, 2024, 4:00pm

Proposal Submission Deadline November 6, 2024, 4:00pm

Interviews Anticipated third week in November/early

December

Anticipated Board of Supervisors Date March 11, 2025

Anticipated Start of Contract July 1, 2025

**This is a proposed schedule that is subject to change. Any changes to the schedule for the RFP process will be issued to all Respondents via addenda on the County’s online bidding system https://procurement.opengov.com/portal/ocgov **

PROPOSALS MUST BE RECEIVED ON

OR BEFORE

Wednesday, November 6, 2024

4:00 pm https://procurement.opengov.com/portal/ocgov

SECTIONS

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

SECTION 2. SCOPE OF WORK

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

SECTION 4. PRICING AND COMPENSATION

SECTION 5. PROPOSAL RESPONSE REQUIREMENTS

SECTION 6. OCLSB AND DVBE PREFERENCE POLICIES CERTIFICATION

REQUIREMENTS

Attachments:

A - A MODEL_CONTRACT_In-Custody_SUD Final

B - Attachment B - Budget Forms (ACTUAL_COSTS)

SECTION 1. INTRODUCTION AND INSTRUCTIONS TO RESPONDENTS

1.1 INTRODUCTION

The County of Orange, Health Care Agency (hereinafter referred to as “County”), is soliciting proposals from qualified firms (hereinafter referred to as “Respondents”) for In-Custody

Substance Use Disorder Treatment Services. Respondents must meet the minimum qualifications and requirements as set forth within the RFP and be capable of providing services identified in the Scope of Work herein.

1.2 INSTRUCTIONS TO RESPONDENTS AND PROCEDURES FOR SUBMITTAL

A. Proposals are to be uploaded via the County's Online Bidding System at https://procurement.opengov.com/portal/ocgov

Note: This is a fully electronic Request for Proposals (RFP). Respondents must submit their proposals online via County’s online bidding system. Only electronic proposals will be accepted. Facsimile and e-mail proposals will NOT be allowed. For assistance on uploading proposals via County’s online bidding system, please contact procurement-support@opengov.com or https://help.procurement.opengov.com/en/ . Allow sufficient time to upload all required files. The County’s eProcurement Portal will not allow any uploads after the due date and time specified herein, e.g., if Part 1 and 2 uploaded successfully at 1:58:38 P.M. and Part 3 is in progress of being uploaded at 2:00:01 P.M., Part 3 will not upload successfully.

B. Examine the RFP Documents and the site of the proposed work carefully before submitting a Proposal for the work contemplated. Investigate the conditions to be encountered, as to the character, quality, and quantities of work to be performed and materials to be furnished and as to the requirements of all RFP Documents.

The County has attempted to provide all information available. It is the responsibility of each Respondent to review, evaluate, and, where necessary, request any clarification prior to submission of a Proposal. If any person contemplating submitting a response to this

Request for Proposals is in doubt as to the true meaning of any part of the solicitation documents attached hereto or finds discrepancies in or omissions from the specifications, they may submit a written request for clarification/interpretation to the County Deputy

Purchasing Agent (DPA) via the County’s online bidding system under the bid page for this solicitation.

If clarification or interpretation of this solicitation is considered necessary by County, an addendum shall be issued, and the information will be posted via the County’s online bidding system. Any interpretation of, or correction to, this solicitation shall be issued by the DPA. It is the responsibility of each Respondent to periodically check the County’s online bidding system to ensure that they have received and reviewed any and all addenda to this solicitation.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Flogin&data=05%7C01%7Cjessica.loy%40ocgov.com%7Ca945829bcd8d441710e608dbae35df8b%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638295318629814063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nz3f1bYe8rr5Cj1J6wc%2FzVq9ulgluhjV6%2FmB9uSML68%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fprocurement.opengov.com%2Flogin&data=05%7C01%7Cjessica.loy%40ocgov.com%7Ca945829bcd8d441710e608dbae35df8b%7Ce4449a56cd3d40baae3225a63deaab3b%7C0%7C0%7C638295318629814063%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=nz3f1bYe8rr5Cj1J6wc%2FzVq9ulgluhjV6%2FmB9uSML68%3D&reserved=0 https://procurement.opengov.com/portal/ocgov mailto:procurement-support@opengov.com mailto:procurement-support@opengov.com https://help.procurement.opengov.com/en/

The County will not be responsible for any other explanations, corrections to, or interpretations of the documents, including any oral information. If an addendum is issued, Respondents must acknowledge the addendum via the County’s eProcurement Portal.

All questions or requests for interpretations must be received before Tuesday, October 29, 2024, before 4:00 pm as specified in this RFP. Respondents are not to contact other County personnel with any questions or clarifications concerning this RFP.

The DPA will provide all official communication concerning this RFP. Any County response relevant to this RFP other than through or approved by the DPA is unauthorized and will be considered invalid.

C. Proposals must be valid for a period of at least three hundred sixty-five (365) calendar days from the Proposal Submission Deadline. No Proposal may be withdrawn after the submission deadline.

D. Each Respondent must submit their proposal electronically via the County’s eProcurement

Portal.

E. All pages must be numbered and identified sequentially by section. Proposals must be tabbed and indexed in accordance with the information requested in Section 5, the Proposal

Response Requirements. It is imperative that all Respondents comply, exactly and completely, with the instructions set forth herein. All responses to this RFP shall be type written or word-processed (except where otherwise provided or noted), concise, straightforward, and must fully address each requirement and question. Although not as a substitute for a complete written response, additional material, such as technical documents, may be referenced in any response if the material is included in the same section as additional information.

F. Proposals are not to be marked as confidential or proprietary. The County may refuse to consider any Proposal so marked. All Proposals and supporting documents will be subject to the provisions of the California Public Records Act (California Code

Government Code 6250 et seq.) (PRA) and will be disclosed or withheld in accordance therewith. The County shall not be liable in any way for disclosure of any such records.

Additionally, all Proposals shall become the property of the County. The County reserves the right to make use of any information or ideas in the Proposals submitted.

Respondents should not request that certain information be treated as exempt, and statements in the Proposals should not be marked as confidential or proprietary. In the event that any information is marked as confidential or proprietary, Respondents have the sole responsibility of obtaining any applicable injunctive reliefs to prevent the disclosure of such confidential proprietary information in connection with any request made to

County pursuant to PRA or a subpoena for disclosure of such information.

G. Each Respondent shall exercise reasonable care and diligence to avoid submitting a

Proposal that could result in a conflict of interest if Respondent were to be selected. This obligation shall apply to the Respondent, the Respondent’s employees, agents, and relatives, sub-contractors, and third parties associated with accomplishing work and services in Proposal. In the event Respondent has done work for the County on this Project in the past or has reason to believe that a conflict of interest may exist for Respondent in regard to this Project, Respondent should consult with its legal counsel prior to responding to this RFP. Any Respondent who is found to have an actual conflict of interest may have its Proposal rejected on that ground.

Respondent, its employees and/or consultants may be subject to the provisions of the

California Political Reform Act of 1974 (the “Act”), which (1) requires such persons to disclose any financial interest that may be materially affected by services provided under this Contract, (2) prohibits such persons from making, or participating in making, decisions that could reasonably affect such interest; and (3) may require the filing a Statement of

Economic Interest (Form 700).

If subject to the Act, Respondent shall conform to all requirements of the Act. Failure to do so shall constitute a material breach and is grounds for immediate termination of the

Contract by County. Respondent shall indemnify and hold harmless County for any and all claims for damages resulting from Respondent’s violation of this Act.

H. By submitting a Proposal, the Respondent represents that it thoroughly examined the

County’s requirements, is familiar with the services required under this RFP and is qualified and capable of providing the services to achieve the County’s objectives.

I. Each Respondent must submit its Proposal in strict accordance with all requirements of this RFP and compliance must be stated in the Proposal. Deviations, clarifications and/or exceptions must be clearly identified and listed separately as alternative items on additional information section for the County’s consideration as specified in the

Proposal Response Requirements Section 5, subsection 5.1.8, “Statement of

Compliance.”

J. County reserves the right to request proposal revisions and hold discussions and negotiations with any Respondent as necessary to serve the best interests of the County.

Any Proposal may be rejected if it is conditional, incomplete or deviates from specifications in this RFP. The County reserves the right to waive, at its discretion, any procedural irregularity, immaterial defects or other improprieties which the County deems reasonably correctable or otherwise not warranting rejection of the Proposal. Any waiver will not excuse a Respondent from full compliance.

K. Pre-contractual expenses are not to be included in the Cost Proposal, Attachment B, Pricing and Compensation. Pre-contractual expenses are defined as including, but not limited to, expenses incurred by the Respondent in: a) preparing its Proposal in response to this RFP;

b) submitting that Proposal to the County; c) negotiating with the County any matter related to the Respondent’s Proposal; and d) any other expenses incurred by the Respondent prior to the date of award and execution, if any, of the Contract.

L. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP. Failure to comply with the technical features and acknowledgment of receipt of addenda are common causes for holding a

Proposal nonresponsive.

M. Where two or more Respondents desire to submit a single Proposal in response to this solicitation, they must do so on a prime/subcontractor basis rather than as a joint venture.

The County intends to contract with a single firm that may subcontract with multiple firms

(team) but not with multiple firms doing business as a joint venture.

N. County does not require and neither encourages nor discourages the use of lobbyists or other consultants for the purpose of securing business.

O. The County requires a valid D-U-N-S number prior to Contract Award. If needed, your company may obtain one at no cost at www.dnb.com. If you are unable to provide/obtain a D-U-N-S number, please indicate so in your proposal/bid submission response.

P. If applicable, the County requires a valid UEI number prior to Contract Award. If needed, your company may obtain one at no cost at www.usfcr.com. If you are unable to provide/obtain a UEI number, please indicate so in your proposal submission response.

Q. County reserves the right to: a) negotiate the final Contract with any Respondent(s); b) withdraw this RFP in whole or part at any time without prior notice (the County makes no representations that any Contract will be awarded to any Respondent responding to this

RFP); c) award its total requirements to one Respondent or to apportion those requirements among two or more Respondents; d) reject any Proposal if it is conditional, incomplete or deviates significantly from the services requested in this RFP; and/or e) request Best and

Final Offer from any Respondent determined to be within the competitive range. Unless requested by the County, late Best and Final Offers will not be accepted by the County for any reason. In addition, negotiations may or may not be conducted with Respondents.

Therefore, Proposals submitted shall contain the Respondent’s most favorable terms and conditions, since the selection and award may be made without discussion with any

Respondent.

1.3 PROTEST PROCEDURES:

All protests shall be typed under the protestor’s letterhead and submitted in accordance with the provisions stated herein. All protests shall include at a minimum the following information:

http://www.dnb.com/ http://www.usfcr.com/

A. The name, address, and telephone number of the protestor.

B. The signature of the protestor or the protestor’s representative.

C. The solicitation or contract number.

D. A detailed statement of the legal and/or factual grounds for the protest; and, E. The form of relief requested.

F. Protest of Bid/Proposal Specifications: All protests related to proposal specifications must be submitted to the Deputy Purchasing Agent no later than five (5) business days prior to the Proposal Submission Deadline for proposals. Protests received after the five

(5) business-day deadline will not be considered by the County.

In the event the protest of specifications is denied, and the protestor wishes to continue in the solicitation process, the protestor must still submit a proposal prior to the close of the solicitation in accordance with the proposal submittal procedures provided in this RFP.

G. Protest of Award of Contract: In protests related to the award of a contract, the protest must be submitted no later than five (5) business days after the notice of intent award is provided by the DPA. Protests relating to a proposed contract award which are received after the five (5) business day deadline will not be considered by the County.

H. Protest Process

1. In the event of a timely protest, the County shall not proceed with the solicitation or award of the contract until the DPA renders a decision on the protest.

2. Upon receipt of a timely protest, the DPA will, within ten (10) business days of receipt of the protest, issue a decision in writing which shall state the reasons for the actions taken.

3. The County may, after providing written justification to be included in the procurement file, make the determination that an immediate award of the contract is necessary to protect the substantial interests of the County. The award of a contract shall in no way compromise the protestor’s right to the protest procedures outlined herein.

4. If the protestor disagrees with the decision of the, DPA the protestor may submit a written appeal to the County Procurement Officer requesting an appeal to the

Procurement Appeals Board, in accordance with the process stated below.

I. Appeal Process

1. If the protestor wishes to appeal the decision of the DPA, the protestor must submit, within three (3) business days from receipt of the DPA’s decision, a written appeal to the Office of the County Procurement Officer.

Written appeals must be sent by mail to the address below with a courtesy copy by email;

County of Orange/County Executive Office

County Procurement Office

400 W. Civic Center Drive, 5th Floor

Santa Ana, CA 92701

Attn: County Procurement Officer

CPOAppeals@ocgov.com

2. Within fifteen (15) business days, the County Procurement Officer will review all materials in connection with the grievance, assess the merits of the protest and provide a written determination that shall contain his or her decision on whether the appeal shall be forwarded to the Procurement Appeals Board.

3. The decision of the County Procurement Officer will be final and there shall be no right to any administrative appeals of this decision

1.4 EVALUATION PROCESS AND CRITERIA

Proposals deemed by the DPA to meet all minimum RFP requirements will be scored by the

Evaluation Panel based on the established criteria and will be assigned points that measure the responsiveness to each identified criterion. The total number of points earned will be tallied for each Proposal, based upon the Respondent(s) submitted written materials.

Proposals shall be evaluated by an Evaluation Panel of job knowledge experts on the basis of the responsiveness to the requirements in this RFP. The County may request clarifications, or otherwise verify the contents of the Proposal, including information about the Respondent and sub-contractors. The County reserves the right to seek publicly available information about the

Respondents.

The scoring is based on evaluation of the Proposal as measured against the Scoring Criteria.

Proposals will be evaluated from the most advantageous to the least advantageous to the County.

*Please note: These minimum qualifications are verified by the DPA for the Proposal to be deemed responsive. Any Proposal may be construed as non-responsive and ineligible for consideration if it does not comply with the requirements of the RFP.

Minimum RFP Requirements: Respondent’s Proposal shall meet the minimum submission requirements as detailed in section 1.10 to proceed to the evaluation and scoring process.

mailto:CPOAppeals@ocgov.com

1.5 SELECTION/AWARD PROCESS

Upon the completion of the evaluation process, the Evaluation Panel will make a recommendation for an award to DPA. Final award determination shall be subject to reference checks and past performance and may be subject to approval(s) by the County Board of Supervisors. In addition, County reserves the right to verify and validate any information prior to the Contract Award and during the entire term of the Contract.

The Model Contract contained in this RFP is the Contract proposed for execution. It may be modified to incorporate negotiated items and other pertinent terms and conditions set forth in this

RFP, including special conditions and requirements and those added by addendum, necessary attachments, and to reflect Respondent’s Proposal and qualifications. Any additional exceptions to the terms and conditions made by any Respondent after submission of its Proposal may result in its elimination from further consideration.

Negotiations may or may not be conducted with the finalist(s); therefore, the Proposal submitted should contain Respondent(s) most favorable terms and conditions, since the selection and award may be made without further discussion or need for clarification. Any additional exceptions to the terms and conditions made by any Respondent(s) after submission of its proposal is not permitted and may result in elimination from further consideration.

If a satisfactory contract cannot be negotiated in a timely manner, County, in its sole discretion, may terminate negotiations with the selected Respondent and begin negotiations with the next

Respondent.

Exceptions to the terms and conditions of the proposed Contract or the statements regarding

Respondent’s inability to comply with any of the provisions thereof are to be declared in the response to the RFP in the Section 5 below titled: "PROPOSAL RESPONSE

REQUIREMENTS" subsection 5.1.8 titled: “Statement of Compliance”.

1.6 TITLE VI SOLICITATION NOTICE

The County of Orange, in accordance with the provisions of the Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 USC §§ 2000d to 2000d-4) and the Regulations, hereby notifies all Respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, will be afforded full and fair opportunity to submit proposals in response to this solicitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

1.7 DEPARTMENT OF THE TREASURY, INTERNAL REVENUE SERVICE FORM

W-9 REQUIREMENTS

Effective June 3, 2006, all contractors, entering into a contract with County, who are not already established in Countywide ERP System as an Auditor-Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) calendar days of notification of selection of award of contract but prior to official award of Contract, the selected Contractor agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

1.8 COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND DISABLED

VETERAN BUSINESS ENTERPRISE (DVBE) PREFERENCE POLICIES:

A. OCLSB: Effective January 1, 2020, the Orange County Board of Supervisors adopted the

OCLSB Preference policy. Implementation of the OCLSB Preference policy supports local businesses, the local economy and the development of the County’s tax base.

To be certified as a Local Small Business by the County of Orange, a business shall meet

(1) and (2) below:

1. Local Business requirements:

a. Maintains their principal center of operations (i.e. headquarters) within Orange

County, and;

b. Has:

i. a business address located in the County of Orange that is not a post office box, or

ii. a valid business license or certificate of occupancy issued by the County of

Orange or by an Orange County city, or other documentation acceptable to the

County of Orange.

2. Small Business Requirements:

a. Must be certified as a Small Business by the State of California Department of

General Services (DGS); and,

b. DGS Small Business requirements must be valid at the time of bid/proposal submittal.

B. DVBE: Effective January 1, 2021, County of Orange Board of Supervisors adopted the

DVBE Preference policy. The DVBE Preference policy supports local business opportunity, economy and the development of the County’s tax base, and in addition recognizes the service and sacrifice given by the men and women of our Armed Forces.

To be certified as a Disabled Veteran Business Enterprise by the County of Orange, a business shall meet (1) and (2) below:

1. Must be certified as a DVBE by the State of California Department of General

Services (DGS); and,

2. DGS DVBE requirements must be valid at the time of bid/proposal submittal.

To participate as an OCLSB and/or DVBE please read and follow the process outlined in

EXHIBIT Titled - COUNTY OF ORANGE LOCAL SMALL BUSINESS (OCLSB) AND

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE) CERTIFICATION

REQUIREMENTS.

1.9 RESPONDENT'S ELIGIBILITY TO CONTRACT WITH COUNTY

To be eligible to submit a proposal for these services, the Respondent must be a non-profit organization that is certified to provide In-Custody Substance Use Disorder Treatment Services.

For-Profit organizations are not eligible to submit a proposal.

In order to be eligible to enter into a contract with the County, an individual or entity must not be listed on the current Cumulative Sanction List of the Office of the Inspector General (U.S.

Department of Health and Human Services) or the General Services Administration’s list of parties excluded from federal programs, or the California Medi-Cal Suspended and Ineligible Provider

List. Accordingly, County will not review any proposal submitted by an individual or entity found to be on any of these lists and the proposal will automatically be rejected. The County will notify the Respondent of this determination in writing.

The County plans to use the following databases to identify individuals and entities that are not eligible to contract with the County:

• https://exclusions.oig.hhs.gov/

• https://sam.gov/search/

• Medi-Cal Suspension Search Database

• Social Security Administration’s Death Master File

It is the sole responsibility of all Respondents to verify that they are not on any of these lists prior to preparing, and submitting, a proposal in response to this RFP. Correction of any errors found on any of the lists, above, is the sole responsibility of the Respondent and must be made prior to submission of the proposal.

In addition, in order to be eligible to enter into a contract with the County, an individual or entity must not have any pending charge(s) or conviction(s) for violation of criminal law(s) and/or any sanction(s) or disciplinary action(s) imposed or taken against them by any federal or state law enforcement, regulatory or licensing agency or body, including exclusion from Medicare and

Medicaid programs. Accordingly, all Respondents must self-disclose with explanation, or deny the existence of this information pertaining to their principals, executives, and managers directly involved with the performance of the services Section 5, Proposal Response Requirements.

1.10 MINIMUM SUBMISSION REQUIREMENTS

The following are the submission requirements for a Respondent to be considered as an eligible candidate to be evaluated for the requested services described in this RFP. Should any of this information be missing, the Respondent may be deemed non-responsive.

A. Completed all responses in Part 1, Section 5, Proposal Response Requirements.

B. Completed all responses in Part 2, Section 5, Proposal Response Requirements.

C. Provided all of the following documents:

https://exclusions.oig.hhs.gov/ https://sam.gov/search/

1. LEVINE ACT – COUNTY OF ORANGE CAMPAIGN CONTRIBUTION

DISCLOSURE: Effective January 1, 2023, Senate Bill No. 1439 amends § 84308 of the California Government Code, commonly referred to as the “Levine Act.” The

Levine Act precludes an Officer of a local government agency from participating in the award of a contract if he or she receives any political contributions totaling more than

$250 in the 12 months preceding the pendency of the contract award, and for three months following the final decision, from the person or company awarded the contract.

This prohibition applies to contributions to the Officer or received by the Officer on behalf of any other Officer, or on behalf of any candidate for office or on behalf of any committee. The Levine Act also requires disclosure of such contributions by a party to be awarded a specified contract.

2. Three (3) letters from professional references or organizations that have direct knowledge of your organization’s performance within the last year and will corroborate that your organization’s performance for the requested services meets the requirements of this RFP. Reference letters must be submitted on the organization’s letterhead and signed by an individual that has the authority to sign on behalf of the named organization. Reference letters must include the following information: type of services provided, contract term dates, contract funding amount, and statement regarding satisfactory performance.

3. Copies of the documents below. Include an index of all the documents included, and an explanation for any document requested but not provided.

a. If Incorporated

i. Articles of Incorporation executed by the Secretary of State, including all amendments

ii. By-laws, including all amendments

iii. Board of Directors resolution empowering a Corporate Officer either by title or individual name, to act on behalf of the organization by his/her signature alone. (If applicable)

b. If not incorporated: Documentation empowering an Authorized Representative to act on behalf of the organization by his/her signature alone.

c. Fictitious Business Name statement filed with the County Clerk and proof of publication

d. Partnership papers and/or joint venture contracts

e. Evidence of federal/state tax status

f. IRS W-9 Form: Request for Taxpayer Identification Number and Certification

g. Business License/Certifications/Conditional Use Permits (CUP)

h. Table of Contents from the organization's policies and procedures manual covering daily operations and emergency procedures (medical, fire, etc.). If a policies and procedures manual does not exist, provide a plan and time frame for development.

i. Corporate organizational chart that includes all programs, identifies the relationship of the proposed program to the overall organization, and identifies the reporting relationship of each staff position.

j. Unique Entity Identifier (UEI): A unique twelve-character identification number required by the federal government as part of their financial request and reporting process, which can be obtained free of charge from the SAM.GOV website

(https://sam.gov/content/entity-registration) Every Respondent is required to provide a UEI number regardless of the funding source of this solicitation.

4. Recent financial statement prepared by an independent Certified Public Accounting

(CPA) firm.

5. Any audits, reviews, or inspection reports completed by a CPA firm, regulatory agency

(e.g., Occupational Safety and Health Administration), or other government agency within the last 12 months.

6. A description of any active litigation and resolution, performance issues and/or audit or review of any contractual documents (e.g., invoices, units of service reports, etc.)

within the last five (5) years that resulted in a corrective action plan, reimbursement of money to funder, investigation, and/or termination of any agreements or contracts between your organization and the County of Orange, other government entity, and/or private organization. Provide a copy of a letter from your organization’s attorney and/or in-house legal counsel concerning the status of lawsuits and pending litigation for the most recent year. IF THERE ARE NONE, PLEASE STATE SUCH IN THE

SUBMITTAL RESPONSE. For each litigation and or performance issue include:

a. The type of contracts, contract term (dates), funding amount and services provided.

b. The issues and circumstances.

c. How and when the issues were resolved.

d. Your organization’s plans to ensure that the issues will not re-occur in future contracts.

https://sam.gov/content/entity-registration)

7. Attach detailed information regarding past, current, or threatened litigation, liens, or claims (including claims filed or pending with Financial Industry Regulatory Authority and/or with the Security Exchange Commission) within the past five (5) years involving your company, or any company your company holds a controlling interest in, or any company that holds an interest in your company, or any of the principal officers of your company that has also involved the County of Orange or any of its officers or agencies.

1.11 CONTRACT TERM AND FUNDING AVAILABILITY

The County plans to contract with qualified organizations to provide the services described in this

Request for Proposals and reserves the right to make multiple awards to Respondents for services requested in the solicitation. At the discretion of County, the initial term of the contracts resulting from this solicitation may be renewed for an additional term or terms. Any renewal is contingent upon available funding, contractor performance, need for services, and County policies.

Successful respondents are expected to accept the terms and conditions of Attachment A - Model

Contract, which contains the contracting requirements between the County and the Respondent regarding the provision of services solicited under this RFP. The selected Respondent(s) proposal will be retained and incorporated into the contract by reference and made part thereof, except for assurances and promises that are unlawful.

Contracts resulting from this RFP shall be a cooperative contract and may be utilized by all County of Orange departments.

The provisions and pricing of any contract resulting from this RFP will be extended to other governmental entities. Governmental entities wishing to use the contract will be responsible for issuing their own purchase documents, providing for their own acceptance, and making any subsequent payments. Respondent shall be required to include in any subordinate contract entered into with another governmental entities pursuant to the contract, a contract clause that will hold harmless the County of Orange from all claims, demands, actions or cause of actions of every kind resulting directly or indirectly, arising out of, or in any way connected with, the use of the contract.

Failure to do so will be considered a material break of the contract and grounds for immediate contract termination. Governmental entities are responsible for obtaining all certifications of insurance, endorsements, and bonds required. The Parties agree that any other governmental entity utilizing the contract shall not be deemed to be an agency or employee of County for any purpose whatsoever. The Contractor is responsible for providing each governmental entity a copy of this

Contract upon request. The County of Orange makes no guarantee of usage by other users of the contract.

Respondent shall be required to maintain a list of the County of Orange departments and governmental entities using the contract. The list shall report dollar volumes spent annually and shall be provided on an annual basis to the County, at the County’s request.

Subordinate contracts must be executed prior to the expiration or earlier termination of this

Contract and may survive the expiration of the contract up to a maximum of one year; however, in no case shall a subordinate contract exceed five (5) years in duration.

The contracts awarded through this solicitation will be based on successful negotiations and submitted budgets. The funding source for these services consists of Substance Use Block Grant

(SUBG) and General Fund (Net County Cost). Any contracts resulting from this solicitation are contingent upon sufficient funds being made available by federal, state, and/or county governments for the term of the contracts. County reserves the right to revise the contract terms stated in this solicitation. Start-up funds are not available for these services.

SECTION 2. SCOPE OF WORK

2.1 GENERAL INFORMATION

The County of Orange (County) is comprised of 22 Departments and over 18,000 employees located throughout Orange County. The County’s core businesses are public safety, public works, construction management, public health, environmental protection, regional planning, public assistance, social services, and aviation.

2.2 BACKGROUND

The County of Orange (County) Health Care Agency (HCA) is seeking proposals from qualified organizations to provide In-custody Substance Use Disorder Treatment Services. The primary goal of this program is to serve adult male and female inmates with qualifying substance use disorders.

2.3 TARGET POPULATION

The In-Custody Substance Use Disorder Treatment Services shall be provided to adult male and female inmates with qualifying substance use disorders. Inmates are identified by HCA personnel or may voluntarily request In-Custody services. HCA Personnel will assess and refer inmates to the program. Inmates admitted into the program must agree to follow all guidelines and commit to participate in the Post-Release Continuing Care continuum of services. Inmates with certain charges (e.g. violent offences, major drug sales, sex offences, history of narcotics in jail, etc.) may be excluded from the treatment program.

2.4 SERVICES TO BE PROVIDED

The Orange County Sheriff’s Department (OCSD) has established, within the Orange County Jail

System, sixty-four (64) beds for In-Custody Substance Use Disorder treatment programs for male and female inmates. Services are currently provided in three components:

A. In-Custody Substance Use Disorder Treatment

B. Post-Release Continuing Care

C. Case Management

Any proposal must address all three of these components.

The service delivery model must embrace the public health-oriented chronic disease model that views substance use disorder as a disease often associated with multiple interacting behavioral and environmental factors sometimes resulting in a long-term condition. The service delivery model for In-Custody and Post-Release Continuing Care services must be evidence-based.

The program should be designed with the ability to gather and manage information, monitor daily activities, evaluate the quality of services provided and produce performance outcome measures.

Evaluation will include the process of gathering and analyzing data to measure the accomplishment of the program’s short and long-term goals.

Both the In-Custody and Post-Release Continuing Care services must be designed to ensure successful interface, collaboration, and cooperation with OCSD, the Courts, the Probation

Department, HCA, the District Attorney’s Office, the Public Defender, and other participating community stakeholders.

A. IN-CUSTODY SUBSTANCE USE DISORDER TREATMENT

Respondents will provide an In-Custody, modified therapeutic community phased program with a length of stay of a minimum of sixty (60) calendar days that also incorporates self-help concepts.

The In- Custody program will be housed within the Orange County Jail System. Program participants will be housed together in the housing units dedicated to these services. It is anticipated that participants will receive intensive substance abuse recovery services prior to being released in the community. In-Custody programming shall include but not be limited to the following services:

1. Substance use evaluation/inmate assessment

2. Program Orientation

3. Treatment Planning

4. Individual counseling

5. Medication for Opioid Use Disorder (MOUD) and/or Medication for Alcohol Use

Disorder (MAUD), if appropriate

6. Process groups

7. Psycho-education groups (evidence based) such as, but not limited to:

a. Relapse Prevention

b. Cognitive Behavioral Therapy (CBT)

c. Trauma Informed Care

d. Moral Reconation Therapy (MRT)

e. Seeking Safety

8. Skill building activities

9. Recreational activities

10. Self-Help Meetings

11. Discharge Planning

12. Pre-release Continuing Care

13. Case Management

Structured activities must be scheduled for at least six (6) days per week. A day means between six to eight hours. Sanctions will be imposed on participants for participant’s violation of program rules and must be pre-approved by HCA and OCSD. Incentives must be offered to participants and must be pre-approved by OCSD.

Drug Screening: The successful Respondent will be required to do “observed” random urine drug testing of participants in both In-Custody and Post-Release Continuing Care services.

Respondents must be certified to bill Drug Medi-Cal for Pre-Release services, interim Post-

Release case management services, and/or Outpatient Drug Free (ODF) and Intensive Outpatient

Treatment (IOT) services

B. POST-RELEASE CASE MANAGEMENT LINKAGE

Prior to release from the Orange County Correctional facilities, participants must be linked to a

Post-Release Continuing Care Case Management team. This team must provide linkage to on-going services and must provide interim services to participants while they are attempting to link to ongoing treatment. Linkage to ongoing treatment will be based on an ASAM level screening so that participants will be linked to the appropriate level of care.

Transportation must be provided for all participants to Post-Release Continuing Care services immediately upon release from jail. This service will continue until participants are fully linked to their ongoing provider.

2.5 PERFORMANCE OBJECTIVES

The selected Respondent shall be required to meet the following performance objectives monthly.

A. Respondent agrees that, on an annual basis, a minimum of seventy-five percent (75%) of participants enrolled will remain in treatment and demonstrate progress towards their treatment goals until discharge.

B. Respondent agrees that, on an annual basis, at a minimum of sixty percent (60%) of participants discharged will link to ongoing services within ten (10) calendar days of release.

C. Respondent agrees that, on an annual basis, at a minimum of fifty percent (50%) of participants will be contacted for follow-up communication at ninety (90) calendar days post-discharge, at which time, they will gather information on current participants needs

(e.g., need for resources, further services), as well as track post-treatment recidivism and abstinence rates.

2.6 STAFFING REQUIREMENTS

All staff assigned to the performance of the services will be closely evaluated by County. All staff must complete the OCSD background checks to be permitted into the jail facilities to provide services.

A. Program Manager

B. Clinical Lead

C. Quality Assurance and Quality Improvement Lead

D. Licensed or Licensed waivered clinicians

E. Registered or Credentialed Substance Use Counselors

F. Peer Specialists (Certified or Pending Certification)

G. Administrative Support Staff (for billing and invoicing needs and other data entry needs into County’s system)

All staff providing treatment services shall be licensed and/or certified in accordance with state requirements, and professional guidelines, as applicable. At least thirty percent (30%) of staff providing counseling (group, individual, case management, and intake) services in all Alcohol and other Drug (AOD) programs shall be licensed or certified pursuant to the requirements of

Title 9, Division 4, Chapter 8. All other counseling staff shall be registered pursuant to Section

13035(f).

2.7 FACILITY REQUIREMENTS

The selected Respondent shall maintain a facility that meets the following minimum requirement(s):

Most services will need to occur in Orange County Correctional facilities, but Respondents must have a facility to provide interim services for Post Release Case Management. Facilities located close to Theo Lacy Jail Facility, Orange County Men’s & Women’s Central Jail (also known as

Central Jail Complex), and James A. Musick Facility are preferable with ease of access to public transportation options. Facilities shall be DMC certified to provide interim services for Post

Release Case Management and/or to provide DMC Outpatient Drug Free (ODF) and Intensive

Outpatient Treatment (IOT) services. Facilities shall be accessible to people with disabilities in accordance with Title 45, Code of Federal Regulations (CFR), Part 84 and the American

Disabilities Act.

SECTION 3. WRITTEN PROPOSAL SCORING FORMAT

3.1 PHASE 1

No. Evaluation Criteria Scoring Method Weight (Points)

1. Firm’s Background, Qualifications &

Experience Points Based 100

(16.7% of Total)

2. Services to be Provided Points Based 125 (20.8% of Total)

3. Performance Objectives Points Based 75 (12.5% of Total)

4. Staffing Points Based 125 (20.8% of Total)

5. Facility Points Based 50 (8.3% of Total)

6. Compliance with the County Model

Contract

*Note: Respondents submitting exceptions to the County Model Contract of this RFP, may receive a score of “0” for this criterion.

Points Based 25 (4.2% of Total)

7. Budget Proposal

Respondent shall provide a sealed Cost

Proposal for both Respondent and, if applicable, any subcontractors, at the time of interview. The Cost Proposal will be evaluated as follows:

A. Lowest price receives the full score of

100 points.

B. Other scores are proportional to the lowest price.

If County elects not to conduct interviews for this solicitation, Deputy Purchasing Agent will contact Respondents to coordinate the submission of the Cost Proposal.

Points Based 100 (16.7% of Total)

3.2 PHASE 2

No. Evaluation Criteria Scoring Method Weight (Points)

1. Presentation/Interview Scoring Format: 400 points maximum:

County reserves the right to conduct, or to not conduct, interviews and/or presentations with the highest-scored Respondent(s). The decision whether to conduct presentations/interviews rests solely with County and the decision of the

DPA is final. Respondents shall be ready to attend within fifteen (15) calendar days of notification. Any inquiry to determine the responsibility of a Respondent to this RFP may be conducted. Respondent agrees that the submission of a Proposal is permission by

Respondent for County to verify all information contained therein. If County believes it necessary, additional information may be requested from Respondent. County may also send written questions and ask for written responses within five (5) business days. Failure to comply with any such request may disqualify a Respondent from further consideration.

Respondents must be prepared to discuss all aspects of their proposal in detail, including technical questions. Respondents are not allowed to alter or amend their Proposal through the use of the presentation process.

NOTE: If presentations/interviews are not conducted, the Written Proposal shall account for 900 total points of the scoring.

Points Based 400 (100% of Total)

SECTION 4. PRICING AND COMPENSATION

4.1 COMPENSATION:

Please refer to Attachment A: Model Contract for compensation information.

The County shall have no obligation to pay any sum in excess of the Total Contract Amount specified herein unless authorized by amendment in accordance with the County Contract

Terms and Conditions, which may require approval by the County Board of Supervisors.

SECTION 5. PROPOSAL RESPONSE REQUIREMENTS

Proposals must be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of this RFP. Emphasis should be on completeness and clarity of content with sufficient detail to allow for accurate evaluation and comparative analysis. Proposals are limited to 45 single sided pages. Response to Part 1 and

Part 2 will not count against the 45-page limit. All items listed in Part 3 will count against the page limit, no exceptions.

Note: Proposals that exceed the page limit noted above may be disqualified from further consideration.

Proposals must be electronically organized into three (3) sections and must be indexed in the order outlined below. List questions and your responses and/or attachments as numbered and listed within each section.

5.1 COMPLIANCE STATEMENTS (PART 1)

Some *required questions might not be applicable to your company. Do not leave any required fields blank. Please indicate "N/A" when necessary. A required field that is left blank will prohibit your response from being submitted.

*indicates that it is required.

5.1.1 Validity of Proposal *

The County requires that all Proposals be valid for at least three hundred sixty-five (365) calendar days. Submissions not valid for at least three hundred sixty-five (365) days will be considered nonresponsive. The Respondent shall state the length of time for which the submitted

Proposal shall remain valid below:

Please state 365 calendar Days if your proposal will be valid for that period of time. If your proposal will be valid for a different period of time please list the appropriate number of calendar days.

Maximum response length: 100 characters

*Response required

5.1.2 Certification of Understanding *

The County assumes no responsibility for any understanding or representation made by any of its officers, employees or agents during or prior to the execution of any Contract resulting from this solicitation unless:

A. Such understanding or representations are expressly stated in the Contract; and

B. The Contract expressly provides that the County therefore assumes the responsibility.

Representations made but not expressly stated and for which liability is not expressly assumed by the County in the Contract shall be deemed only for the information of the Respondent.

Respondent certifies that such understanding has been considered in this response.

☐ Please confirm

*Response required

5.1.3 Minimum Qualifications/Requirements Statement*

Respondent shall certify that it meets all minimum qualifications and requirements set forth herein.

☐ Please confirm

*Response required

5.1.4 Certificate of Insurance *

The Respondent shall certify its willingness and ability to provide the required insurance coverage and certificates as set forth in the Model Contract.

☐ Please confirm

*Response required

5.1.5 W-9 Requirements *

The Respondent shall certify its willingness and ability to provide W-9 Requirements as indicated in this RFP (will obtain at the time of award).

☐ Please confirm

*Response required

5.1.6 Department of the Treasury, Internal Revenue Service Form W-9 Requirements

Effective June 3, 2006, all Contractors, entering into a Contract with County, who are not already established in Countywide Accounting and Personnel System (CAPS) as an Auditor-

Controller vendor, will be required to submit to County a federal Form W-9, or form W-8 for foreign vendors. County will inform Contractor, at the time of award, if the Form W-9 or W-8 will be required.

In order to comply with this County requirement, within ten (10) calendar days of notification of selection of award of Contract but prior to official award of Contract, the selected Respondent agrees to furnish to Contract administrator, DPA, or the agency/department deputy purchasing agent the required W-9 or W-8.

You may upload the appropriate form here or comply within the ten (10) days as described above.

5.1.7 Conflict of Interest *

Respondent must certify and select option 1 or 2 below:

A. Respondent certifies current/past financial, business or other relationship(s) with the County exist/existed as follows:

A. Disclose any financial, business or other relationship with…