Tab 14 - USCA25R0146 0001.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

See Block 16C

4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

PMDCODE

Ron Laliberte, 202-502-2599 Procurement Management Division Administrative Office of the United States Courts One Columbus Circle, N.E.

Suite 3-250 Washington, DC 20544-0001

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NO.

USCA25R0146

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

05/13/2025

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return ___01____ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to make revisions to section L.3.1 of the solicitation due to questions answered from industry.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

USCA25R0146 /0001 - Page 1 of 5

X

A.1 Description of Amendment/Modification MAY 2025

Header Changes:

Solicitation\Document Attachment\OOB Replacement Solution Requirements Workbook\Parent Class Name has been changed from Solicitation to SolicitationForm Solicitation\Document Attachment\DCN site list\Parent Class Name has been changed from Solicitation to Soli-citationForm Solicitation\Document Attachment\OOB Replacement Solution PWS\Parent Class Name has been changed from Solicitation to SolicitationForm

Section C - Descriptions/Specifications/Statement of Work No Clauses

Section D - Packaging and Marking No Clauses

Section E - Inspection and Acceptance No Clauses

Section F - Deliveries or Performance No Clauses

Section G - Contract Administration Data No Clauses

Section H - Special Contract Requirements No Clauses

Section I - Contract Clauses No Clauses

Section J - List of Attachments

Section K - Representations, Certifications and Other Statements of Offerors or Respondents No Provisions

Section L - Instructions, Conditions and Notices to Offerors or Respondents

Clause L.1 General Instructions was deleted.

L.1 General Instructions

General Information Procurement within the federal judiciary is not subject to the Federal Acquisition Regulation (FAR), which ap-plies to most Executive Branch agencies. Judiciary procurement policies are the responsibility of the Acques-tion Management Office (AMO) within the Administrative Office of the U.S. Courts (AO), and are issued in the Guide to Judiciary Policy, Volume 14 (Procurement). Offerors or contractors wishing to find the full text of individual provisions or clauses incorporated by reference in judiciary solicitations and contracts are directed

USCA25R0146 /0001 - Page 2 of 5 to Appendix 1B of Volume 14, reference section above, B-5.

L.1 - General Offerors are encouraged to read carefully the entire Section L - Instructions, Conditions and Notices to Offerors or Respondents. Proposals that do not comply with the instructions and requirements in Section L may be deemed non-responsive and excluded from further consideration. Venders to provide the complete solution for a single court in each ordering period that would then be evaluated to make sure that all parts proposed for the solution are priced in Attachement 2, Tab 4 price sheets. The term quote and proposal are used interchangeably in this document and all mention of a quote should be read as a proposal as this solicitation is a request for pro-posal.

L.2 - Submission of Questions Questions regarding this solicitation must be electronically submitted no later than 10:00 AM ET on May 20 , 2025. Questions shall be electronically submitted to the Contracting Officer Trina Cain (trina_cain@ao.uscourts.gov) and the Contract Specialist Ronald_Laliberte (ronald_laliberte@ao.uscourts.gov).

The prospective offeror must include the solicitation number (USCA25R0146) in the subject line of the email and the email needs to be sent to both addresses listed above, otherwise the offeror's questions may not be answered. Questions should note the specific document/attachment and page number or tab the question relates to, so the AO can identify the answer. If the question is more general, use "N/A" for the citation.

L.3 - Submission of Quotes Unless otherwise amended, quotes are due no later than the time and date for offers as specified in SAM.gov.

Quotes shall be electronically submitted to both of the email addresses listed below. Please note that a quote will be marked as late if the proposal is received in the email inbox after the time specified above. Late quotes may not be considered for award at the discretion of the CO, and in accordance with provision 3-100.

Contracting Officer: trina_cain@ao.uscourts.gov Contract Specialist: ronald_laliberte@ao.uscourts.gov

Proposal emails should also include in the subject line the solicitation number (USCA25R0146) and mention that the email includes a proposal.

L.3.1 - Quote Format/Information:

For documents, the proposal page size shall be 8.5 x 11 inches. Pages may be double or single-spaced. Except for the reproduced sections of the solicitation document, the text size shall be no less than Times New Roman 11 point. Use at least 1-inch margins on all sides of each page. Pages shall be numbered sequentially by volume. Page limitations are noted below. Hyperlinks shall not be included in the proposal, as the AO will not review information provided by hyperlink.

L.3.2 - Electronic Submission:

All quotes must be submitted electronically by the Updated Date Offers due date and time as identified on SAM.gov. Proposals must be valid at least 120 days after the due date for the receipt of quotes. The electronic copies of the quotation shall be submitted in a format readable and usable by Microsoft Office 365 suite (MS Word, MS Excel, PowerPoint); or an Adobe Acrobat PDF. The use of hyperlinks in proposals is prohibited, in-cluding links to external data stores. The following file extensions are not allowable and application materials/ data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta, .cpl, html, and mhtml files. The entire quotation submission including all files shall not exceed 10 MBs.

L.3.3 - Volumes:

The Offeror's proposal shall consist of two columes, as show below.

1. Volume I, Pricing - Attachment 2 - OOB Replacement Solution Requirements Workbook

2. Volume II, Technical Volume

USCA25R0146 /0001 - Page 3 of 5

L.3.3.1 - Volume I, Pricing - OOB Replacement Solution Requirements Workbook (Attachment 2)

The offeror shall submit a fully completed copy of the OOB Replacement Solution Requirements Workbook (Attachment 2). A fully completed copy means that the offeror has filled in the cells in the workbook, listing the OEM market price and the discounted price. Offerors shall not change any of the formulas in the workbook, this will lead to your quote being considered nonresponsive. If you believe there is a mistake in the formulas, please inform the CO. The pricing listed on Tab 4 "Pricng Sheet" in Attach 2 OOB Replacement Solution Require-ments Workbook will consist of all parts and services for a complete solution for a single court. The completed Workbook will be incorperated into the contract award.

Full instructions are provided in Tab 2. Instruction of the OOB Replacement Solution Requirements Workbook (Attachment 2).

A Pricing Notes tab has been provided in Attachment 2 that offerors may use, but use of the tab is not required.

Offerors may provide notes related to the offered pricing that they believe the AO should consider. By submit-ting a fully complete copy of Attachment 2, your organization is confirming that all the items and services lis-ted in the workbook can be provided. Offerors may submit additional items that are not needed for the solution but maybe added for the BPA convienience such as multi-year maintenence plans. This additional informatiion can be added to Attachment 2, Tab 4 (Pricing Sheet).Clearly list the items as "additional" and DO NOT include in the Ordering Period Total calculation.

L.3.3.2 - Volume II, Technical Volume

The Technical Volume consists of the following sections and documents:

1.Your organization's Unique Entity ID (UEI) number and a statement noting whether your organization is re-gistered and up to date with your registrations in SAM.gov. This can be provided on a cover page for this volume. The offeror may also provide a 1-page table of contents page as well. The table of contents and SAM statement may be on the same page.

2. The offeror must complete clause 7-10, Contractor Representative, under section G, for contract administra-tion matters.

3. A signed copy of the first page of the solicitation along with a signed copy of any amendments that may be issued. Signed documents from the offeror need to be signed by an authorized official within the offeror's or-ganization.

There is no page limit for this section. The AO does not require the entire solicitation/amendment to be re-submitted, rather only those signed first pages need to be submitted.

4. An authorized reseller statement and a letter from the OEM confirming the offeror is a certified reseller.

5. A signed copy of the required certifications that are listed in Section K. There is no page limit for this section but the offeror only needs to submit the signed certifications and not the entire solicitation/amendment.

6. A technical description of the solution being offered with sufficient detail to demonstrate how the offered product meets the mandatory solution charachteristics as outlined in the Attachment 2 - OOB Replacement Solution Requirements Workbook "OOB Solution Characteristics" Tab.

-Supporting documentation, which shall include architecture diagrams, component parts list, product literature, white paper(s), specification sheet(s), installation guide, admin guide, and any other relevant information needed to support the mandatory requirement.

-The technical description shall not exceed 25 pages. 11pt. Times new Roman Font on 8½’ x 11” standard pa-per, with 1” margins. No hyperlinks will be acknowledged or accepted.

-The technical description shall not include pricing.

Section M - Evaluation Factors for Award

USCA25R0146 /0001 - Page 4 of 5

No Provisions

USCA25R0146 /0001 - Page 5 of 5