ILLUSTRATIVE_GUIDE_TO_MAINTENANCE_PERFORMANCE_EXPECTATIONS.pdf

This is an Illustrative Guide to Maintenance Performance Expectations attachment for Sarasota County, Florida's Invitation for Bids (IFB #262842AMS) for canal and drainage maintenance services. The solicitation seeks a qualified contractor to perform comprehensive maintenance and clearing of approximately 1,073,045 linear feet of canal and drainage system assets distributed across four designated zones: Canal, City of Sarasota, North, and South. Maintenance services include vegetation cutting and removal, herbicide treatment, litter collection, and legal debris disposal, with work scheduled Monday through Saturday between 7:00 a.m. and 7:00 p.m., subject to monthly completion deadlines. The solicitation was posted on April 15, 2026, with a bid due date of May 18, 2026. The County anticipates an initial contract term of three years. Prospective bidders must demonstrate verifiable commercial, industrial, or governmental experience within the past seven years in hand clearing of ditches using handheld cutting equipment and canal clearing using mobile mowing equipment, with a minimum of one reference required for each service type.

Pricing is structured on a fee schedule basis with unit prices per linear foot, lump sum amounts, and per-ton charges for disposal with required documentation, with all trip charges, mileage, labor, overhead, equipment, and disposal costs included in quoted unit prices. The solicitation does not identify an estimated award value or total contract budget; however, estimated quantities are provided for budgeting purposes and are not guaranteed. No local or American business preferences apply due to grant funding requirements, and no set-aside designations for disadvantaged enterprises are indicated. The County retains the right to increase or decrease actual quantities at the unit prices bid and to add or delete assets from the maintained list at prevailing contract prices. Contractors must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 Employers Liability minimum, $1,000,000 per occurrence Commercial General Liability, $1,000,000 Business Automobile Liability, and $1,000,000 Pollution Liability coverage for pesticide and herbicide applications. Bids must be submitted electronically through the OpenGov Procurement platform, with participation offered at no fee to vendors.