Illinois Specific Participating Agreement Terms 2025~23.pdf
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- Solicitation number
- 26-510CPOGS-CPOGS-B-48655
- Issued by
- Illinois
About this file
This document is a set of Cooperative Participation State of Illinois Specific Terms and Conditions that outlines the guidelines for governmental units and qualifying not-for-profit agencies participating in state contracts. The terms apply to the State of Illinois, its agencies, public authorities, and other public entities created by statute, with a maximum contract term of ten years. The document establishes the framework for participating agreements, including registration requirements in the Illinois Procurement Gateway and BidBuy, and potential obligations related to the Illinois Business Enterprise Program and contracting with small businesses.
The terms and conditions provide critical administrative and financial provisions, emphasizing that all participating agreements are contingent upon fund availability. The State of Illinois reserves the right to terminate or suspend agreements without penalty if legislative appropriations are insufficient or if the Governor decreases agency funding. Any claims arising from these agreements must be filed exclusively with the Illinois Court of Claims, and the state does not waive sovereign immunity. Payment terms will follow the State Prompt Payment Act, and vendors must be aware that payment terms on their invoices will not override the state's standard procedures. Additionally, vendors may be required to meet specific contracting goals for Illinois business enterprises and small businesses.
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Cooperative Participation State of Illinois Specific Terms and Conditions
1. This participating agreement executed by the State of Illinois may be designated as available to all or certain governmental units and/or qualifying not for profit agencies. “Governmental unit” means State of Illinois, any State agency as defined in Section 1-15.100 of the Illinois Procurement Code (30 ILCS 500/), officers of the State of Illinois, any public authority which has the power to tax, or any other public entity created by statute. 30ILCS 525/.
2. In no event will the total term of any participating agreement, including the initial term and any extensions or amendments, exceed ten (10) years.
3. This participating agreement and all related public records maintained by, provided to, or required to be provided to the State, are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this contract. 5 ILCS 140.
4. Any participating agreement executed by the State of Illinois is contingent upon and subject to the availability of funds. The State of Illinois, at its sole option, may terminate or suspend any participating agreement, in whole or in part, without penalty or further payment being required, if (1) the Illinois General Assembly or the Federal funding source fails to make an appropriation sufficient to pay such obligation, or if funds needed are insufficient for any reason (30 ILCS 500/20-60), (2) the Governor of Illinois decreases the Agency’s funding by reserving some or all of the Agency’s appropriation(s) pursuant to power delegated to the Governor by the Illinois General Assembly, that a reduction is necessary or advisable based upon actual or projected budgetary considerations.
Vendor will be notified in writing of the failure of appropriation or of a reduction or decrease.
5. Any claim against any State of Illinois, any State of Illinois agency as defined in Section 1-15.100 of the Illinois Procurement Code (30 ILCS 500/), or officers of the State of Illinois arising out of any participating agreement must be filed exclusively with the Illinois Court of Claims. 705 ILCS 505/1. Payments, including late payment charges, will be paid in accordance with the State Prompt Payment Act and rules when applicable. 30 ILCS 540;
74 Ill. Adm. Code 900. This shall be Vendor’s sole remedy for late payments by the State of Illinois. Payment terms contained in Vendor’s invoices shall have no force or effect. The State of Illinois shall not enter into binding arbitration to resolve any dispute arising out of any participating agreement. The State of Illinois does not waive sovereign immunity.
6. Illinois may further evaluate the lead entity’s awarded contracts to make best value determinations.
7. Registration in the Illinois Procurement Gateway is required before a participating agreement with the State of Illinois may be executed. For information on registration, please visit https://ipg.illinois.gov.
8. Registration in BidBuy is required before a contract with the State of Illinois can be executed. For information on registration, please see the BidBuy Vendor Registration Manual.
9. Any vendor with a participating agreement may be required to meet an Illinois Business Enterprise Program goal
(30 ILCS 575/).
10. Any vendor with a participating agreement may be required to meet a contracting goal with Illinois small businesses (30 ILCS 500/45-90).
State of Illinois Chief Procurement Office General Services Unified Procurement Program (UPP) 1 Illinois Specific Terms and Conditions for Cooperative Participations v.21.1 https://ipg.illinois.gov https://www.illinois.gov/cpo/PathwayToProcurement/Documents/BidBuy%20Documents/BidBuy%20Vendor%20Manual.pdf
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