IISD - CNC Knee Milling Machine - RFP.pdf

Request for Proposals – Ingham ISD – CNC Knee Milling Machine

Overview: Ingham ISD is seeking proposals for the purchase, delivery, installation and training of three (3) CNC Knee Milling Machines to support our Career and Technical Education Machining programs. The District seeks machines that provide a safe, durable, and educationally appropriate platform for student instruction while meeting current industry standards.

Key Dates:

• RFP Distribution: June 2, 2026

• Questions Deadline: June 10, 2026 at 5:00 pm EST

• Answers due to vendors: June 12, 2026 at 5:00 pm EST

• Proposals Submission Deadline: June 19, 2026, 10:00 am EST

• Estimated Award Date: July 21, 2026

Submission Requirements:

• Proposals must be submitted via the e-bid platform on the Ingham ISD website, https://www.inghamisd.org/purchasing. Proposals must be submitted by 10:00 am on June 19, 2026.

• Include:

o Attachment A – Proposal Certification and Vendor Information o Attachment B – Iran Affidavit o Attachment C – Familial Disclosure

General Terms:

• Ingham ISD seeks best value and reserves the right to accept or reject any proposals.

• Proposals valid for 90 days post-submission.

• Vendor to coordinate with Ingham ISD for installation timeline.

• Vendor responsible for all delivery, freight, installation and related costs. Ingham ISD is tax-exempt and applicable taxes must not be included in the proposal.

Insurance and Compliance:

• Required: General Liability ($1M per occurrence, $2M aggregate), Workers’ Compensation, Commercial

Umbrella ($2M).

• The vendor is liable for damages and must maintain all necessary permits.

Contact Information: For questions, contact the Purchasing Department at purchasing@inghamisd.org by the deadline mentioned above.

Sincerely, Sarah Ritter - Ingham ISD https://www.inghamisd.org/purchasing

Scope of Work

Technical Requirements

• Table Size: 9 x 49

• Spindle Taper: R-8 or equivalent industry-standard taper suitable for educational CNC knee mill applications

• Variable speed: 0 – 4500 RPM

• Pneumatic Draw Bar

• One Shot lubrication system

• CNC Controller: MillPWR G2 3-axis CNC Controller, factory installed

• 3HP – 3 phase motor – 220 volt

Educational and Instructional Requirements

Equipment shall:

• Support instructional use by novice and intermediate student operators.

• Allow operation in both manual and CNC modes.

• Vendors shall describe the programming interface offered and its suitability for students.

• Display toolpaths graphically prior to execution.

• Allow instructors to demonstrate machining concepts in real time.

• Include comprehensive operator manuals and training materials.

• Provide easy transition from manual machining to CNC machining instruction.

• Support industry-recognized machining curriculum standards.

Safety Requirements

• Emergency stop button located on the machine head.

• Emergency stop button integrated with the CNC control.

• Immediate spindle shutdown capability.

• Feed-motion interruption capability.

• UL-listed or equivalent electrical components.

• Proper grounding provisions.

• Lockout/Tagout compatibility.

• Programmable spindle start controls.

• Spindle speed display visible to operator.

• Clear machine status indicators.

• Overload protection systems.

• Travel limit protections.

• Software limits for CNC operation.

• Instructor-accessible emergency stop.

• Safety interlocks where available and clearly labeled machine controls

• Visual indication of spindle operation.

• Coolant and lubrication systems designed to minimize operator exposure.

Training Requirements

Vendor shall provide:

• Initial instructor training.

• CNC operation training and Machine safety training.

• Maintenance and preventive maintenance training.

• Vendor shall provide printed and/or digital training materials to remain with the District.

• Compliance with OSHA, MIOSHA and ADA requirements where applicable.

Delivery & Installation

• Delivery to Wilson Talent Center, 611 Hagadorn Road, Mason, MI 48854

• Vendor responsible for full system installation

• Payment will be made within 30 days of successful delivery, installation and operational verification.

• Vendor must provide an estimated manufacturing and lead time in calendar weeks from receipt of purchase order and identify the earliest available installation date.

• Vendor shall be willing to install the equipment in a manner that is least disruptive to instructional time.

Software & Licensing Requirements

• All software included with the machine.

• Any software licenses required for operation.

• Whether licenses are perpetual or subscription-based.

• Any recurring annual software maintenance or support fees.

• Any limitations on the number of users, workstations, or installations.

• Availability and pricing of offline programming software, if applicable.

• Availability of software updates and upgrade policies.

• Any required internet connectivity for licensing, activation, or operation.

Warranty Requirements

Vendors should specify in the proposal:

• Vendors shall provide a minimum of two (2) years covering parts and labor on all mechanical and electrical components. Vendors shall clearly specify in their proposal:

o Any exclusions or limitations to the warranty o Whether warranty service is performed on-site or requires depot/return shipment o Guaranteed response time for warranty service calls

All specifications listed herein represent minimum requirements. Vendors proposing equipment that deviates from stated specifications must clearly identify each deviation in writing and provide documentation demonstrating that the proposed equipment meets or exceeds the stated requirement in terms of performance, safety, and educational suitability. Ingham ISD reserves the right to determine equivalency at its sole discretion.

Attachment A – Proposal Certification and Vendor Information

Company Information:

Company Name:______________________________ Licensure and Number_____________ Mailing Address: _________________________________________________________________ Contact Name and Title for Proposal__________________________________________________ Contact Email: ____________________________ Contact Number: ________________________

Compliance Questions:

• Attached W-9 Form: Yes ☐ No ☐

• Accepts EFT Payments: Yes ☐ No ☐

• Can Invoice Electronically: Yes ☐ No ☐

• Debarred or Suspended by Federal Government in Past 5 Years: Yes ☐ No ☐

• Debarred or Suspended by State Government in Past 5 Years: Yes ☐ No ☐

Additional Information: (Please provide any additional information relevant to this RFP and your capabilities to provide the required services. List any exceptions to the terms, conditions, or specifications of this RFP. All exceptions must be confirmed in writing to be accepted by Ingham ISD.)

Vendor Certification: By signing below, the undersigned certifies the following:

• They have read, understood, and agree to comply with all instructions, conditions, and the proposal requirements of the RFP.

• All information provided in this proposal is accurate.

• The proposal offers to furnish products and/or services in strict accordance with the RFP requirements.

• The prices quoted are correct, and this bid remains valid for 90 days from the date submitted.

• The vendor will comply with all applicable state, federal, and local laws and regulations.

• The company affirms that all products, services and deliverables provided under this agreement will comply with all federal accessibility requirements, including those established under the Americans with Disabilities Act (ADA) where applicable.

• The company has not been debarred or suspended from doing business with the federal government nor listed as an Excluded Party in the System for Award Management (SAM).

Authorized Signature: ________________________ Name of Signatory: ________________

Title of Signatory: ___________________________Date: ________________

Attachment B – Iran Affidavit

AFFIDAVIT OF COMPLAINT - IRAN ECONOMIC SANCTIONS ACT - Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of (the “Bidder”), pursuant to the compliance certification requirement provided in the Ingham ISD (“Ingham ISD”)

Invitation to Bid, hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran Linked Business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a Contract as a result of the aforementioned ITB, the Bidder will not become an “Iran Linked Business” at any time during the course of performing under the Contract.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the Contract or proposed Contract for which the false certification was made, whichever is greater, the cost of Ingham ISD's investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to submit a proposal for three (3) years from the date it is determined that the person has submitted the false certification.

Vendor Information

Name of Bidder By Date State of ) SS.

County of )

Notarized Signature

This instrument was acknowledged before me on the day of , date month year by

Bidder Signature Name

Notary Signature Notary Name County, My Commission Expires Acting in the County of

Attachment C – Familial Disclosure

All bidders must complete the following disclosure form in compliance with MCL 380.1267 and attach this information to their bid.

By the attached sworn and notarized statement, we are disclosing the following familial relationship(s) that exists between the owner or any employee of the Vendor and any member of the District’s Board, employees, or the superintendent.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE).

Owner/ Employee Name Related To: Relationship 1.

2.

3.

Vendor Information

Signature(s):

Title:

Name of Firm:

State of

County of

) SS

Notarized Signature

On this day of, before me a Notary Public in and for said county, personally appeared agent of the said firm and who acknowledged the same to be his free act and deed as such agent.

Notary Signature Notary Name County, My Commission Expires Acting in the County of