II_I_SOLICITATION PENLINK FINAL.pdf

COMBINED SYNOPSIS/SOLICITATION

Section 1- General Information

This is a combined synopsis/solicitation for commercial supplies and service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

This solicitation number is FY24_PENLINKX and is being issued as a Request for Quote (RF).

This solicitation document incorporates all mandatory commercial item provisions and clauses that are in effect through Federal Acquisition Circular 2024-03 effective February 23, 2024.

This acquisition is a 100% Small Business Set-Aside. Offerors must have an active entity registration in the System for Award Management (SAM.gov).

This will be made as a Firm-Fixed Price, Single Award Contract solicited under North American Industry Classification System (NAICS) 541519, Other Computer Related Services with a Business Size of 34 million dollars.

FAR 52.212-1. Instruction to Offerors – Commercial Products and Commercial Services, applies to this acquisition. Additional instructions have been provided herein.

FAR 52.212-2 is not incorporated into this solicitation.

Offerors shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Products and Commercial Services, with its offer. Offeror shall complete and return all required provisions included in this solicitation.

FAR 52.212-4, Contract Terms and Conditions – Commercial Products and Commercial Services, applies to this acquisition. Additional Contract Terms and Conditions are included in Attachment 3 – Contract Clauses and Provisions.

FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Products and Commercial Services applies and can be located in Attachment

3. Clauses applicable to this acquisition have been marked.

FAR 52.217-8, Option to Extend Services will be included in the contract.

Offerors are invited to submit their proposals in response to this notice by 3:00 PM Eastern Standard Time (EST), Wenesday August 21, 2024 to Gregory.j.Lombardozzi@irs.gov. All questions must be submitted to Gregory.j.Lombardozzi@irs.gov by 4:00 PM EST, Monday August 19, 2024.

The Internal Revenue Service Office of Procurement intends to award one Firm Fixed Price award for the PenLinkX Contract to the offeror that represents the Best Value to the Government mailto:Gregory.j.Lombardozzi@irs.gov using a Lowest Priced Technically Acceptable (LPTA) evaluation procedures.

This is a Brand-Name Only Purchase.

All communications shall be directed within the stated deadlines to the attention of:

Name: Gregory Lombardozzi Title: Contract Specialist Gregory.j.Lombardozzi@irs.gov

NOTE: COMMUNICATIONS WITH OFFICIALS OTHER THAN THE IRS

CONTRACTING OFFICER/CONTRACT SPECIALIST INDICATED ABOVE, MAY

COMPROMISE THE COMPETITIVENESS OF THIS ACQUISITION AND RESULT

IN THE CANCELLATION OF THE SOLICITATION AND/OR EXCLUSION OF YOUR

PROPOSAL FROM CONSIDERATION.

Section 2 – FAR 52.212-1 Additional Instructions to Offerors

INSTRUCTIONS TO OFFERORS (ITO) AND INSTRUCTIONS FOR

PROPOSAL PREPARATION

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far

A. GENERAL INSTRUCTIONS

Offerors shall furnish the information required by this solicitation. Offeror’s must accept and acknowledge, in writing, the Terms and Conditions of this solicitation.

1. Offerors are expected to examine this entire solicitation document. Failure to do so will be at the offeror's own risk.

2. The Government reserves the right to make an award based on initial offers received, without discussion of such offers. Proposals shall set forth full, accurate, and complete information as required by this solicitation package (including Attachments). The penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

3. The Government assumes no liability for disclosure or use of unmarked data and may use or disclose the data for any purpose. Unless restricted, information submitted in response to this request may become subject to disclosure to the public pursuant to the pro-visions of the Freedom of Information Act (5 U.S.C. 551).

http://www.acquisition.gov/far

4. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. The Government will evaluate the vendor’s proposal to ensure a clear understanding of the nature and scope of the work specified in the SOW is demonstrated. The vendor must submit a proposal that fully demonstrates the ability to meet the SOW as required by the solicitation. If providing other than the brand name product, vendor must describe how the equal product meets the specification of the Government’s needs.

Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal.

5. The proposal due date is 3:00 PM Eastern Standard Time (EST), Wednesday August 21, 2024, also specified in Section A of the solicitation. The Offeror shall make a clear statement in the proposal that the proposal is valid through at least 60 calendar days after the proposal due date.

Proposals shall be sent via email to the Contracting Officer, Greg Lombardozzi, Gregory.J.Lombardozzi@irs.gov . Late proposals received after 3:00 (noon) ET will not be considered for evaluation.

6. For proposal purposes, assume the contract will be awarded on or about September 1, 2024.

7. In accordance with FAR Subpart 4.803 (a) (10) (Government Contract Files), the Government will retain one (1) copy of the successful and all unsuccessful proposals.

8. Non-conformance with the instructions provided in this ITO may result in a Not Acceptable proposal evaluation.

B. SUBMISSION OF QUESTIONS

Offerors are required to submit their questions related to the solicitation by referencing the Section/subsection number. Questions will be accepted up until 4:00 PM EST, Monday August 21, 2024 and must be submitted to Contracting OfficerGreg Lombardozzi, Gregory.J.Lombardozzi@irs.gov. The Government will post the answers and submitted questions on SAM.gov.

C. SUBMISSION OF THE PROPOSAL

The offeror shall provide an electronic original in Microsoft Word or PDF or Excel containing all required sections of this Part.

D.AWARD SELECTION

Evaluation-The Government will award a contract utilizing the Lowest Price Technically Acceptable method in accordance with FAR Part 15.101-2. An award, if any, shall be made to the Offeror whose quote is determined to be the Lowest Price Technically Acceptable (LPTA) to the Internal Revenue Service. The lowest price technically acceptable source selection process is appropriate when best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

mailto:Gregory.J.Lombardozzi@irs.gov mailto:JW.R.Terry@irs.gov mailto:Gregory.J.Lombardozzi@irs.gov mailto:JW.R.Terry@irs.gov