II_01 Solicitation 20260423.pdf

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF 82

2. CONTRACT NO.

7. FOR SOLICITATION

INFORMATION CALL:

3. AWARD/EFFECTIVE

DATE

a. NAME

Nakia Barriteau

4. ORDER NUMBER 5. SOLICITATION NUMBER

205AE9-26-Q-00059

b. TELEPHONE NUMBER (No collect calls)

6. SOLICITATION ISSUE

DATE

8. OFFER DUE DATE/

LOCAL TIME

05/07/2026 12:00PM

9. ISSUED BY CODE 2050 10. THIS ACQUISITION IS UNRESTRICTED OR X SET ASIDE: 100 % FOR:

Office of Procurement Operations-User & Network Services X SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

Branch NCFB, 1111 Constitution Ave NW Washington, DC 20224-0002, Attn: Nakia Barriteau, Email: nakia.r.barriteau@irs.

gov

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

SMALL BUSINESS PROGRAM

EDWOSB

8 (A)

NAICS:

238210

SIZE STANDARD:

$19M

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

X RFQ IFB RFP

15. DELIVER TO

See Attached Delivery Schedule

CODE 16. ADMINISTERED BY CODE

Office of Procurement Operations-User & Network Services Branch NCFB, 1111 Constitution Ave NW Washington, DC 20224-0002, Attn: Nakia Barriteau, Email: nakia.r.barriteau@irs.

gov

17a. CONTRACTOR/

OFFEROR

CODE FACILITY

CODE

18a. PAYMENT WILL BE MADE BY CODE

Invoices must be submitted via the Invoice Processing Platform at www.ipp.gov

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

OFFER BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Attached Schedule(s)

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See Attached Schedule(s)

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

29. AWARD OF CONTRACT: REF. OFFER

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 31c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 30c. DATE SIGNED http://www.ipp.gov/

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT

COMPLETE PARTIAL FINAL

37. CHECK NUMBER

PARTIAL FINAL

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

205AE9-26-Q-00059

Section B. SERVICE PRICE

B.1 TYPE OF CONTRACT

It is the intent of the Internal Revenue Service (IRS) to award one Firm Fixed Price (FFP) Purchase Order.

Award will be made after evaluation of quotes based on the criteria as stated in Section L and Section M of this RFQ.

B.2 CLIN STRUCTURE

CLIN DESCRIPTION TYPE QTY UNIT OF UNIT PRICE TOTAL

AMOUNT

0001 City View - IRA Network Modernization

FFP 1 EA

Total Contract Value $

B.3 CONTRACTOR’S QUOTE

Performance of this Order by the Contractor shall be conducted and performed in accordance with the detailed obligations to which the Contractor committed itself in the submitted Technical and Price Quote in response to the solicitation. All proposed rates and labor categories submitted in the Quote are bound by the award and shall not be deviated unless approved in writing by the Contracting Officer. All rates and labor categories performed by the Contractor shall be at the lowest achievable labor category as to not jeopardize quality of the services performed.

B.4 PERIOD OF PERFORMANCE

The period of performance is expected to be 4-8 weeks after date of award. Hard dates will be defined in the award.

Section C. DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

PR4001 IRA Modernization Project Carr 165 City View Plaza, Guaynabo PR 00968

BACKGROUND

The City View Plaza (PR4001) modernization project is a critical initiative supporting the Internal Revenue Service’s (IRS) efforts to enhance the telecommunications infrastructure at the PR4001 Post of Duty. This project aims to improve operational efficiency, scalability, and compliance with federal standards.

SCOPE

This requirement is for contractor support to upgrade Data Cabling to comply with industry standards at IRS Building PR4001, Puerto Rico.

1.0 SCOPE OF WORK

1.1 Unless otherwise specified herein, the contractor shall provide the following services:

1. Comprehensive cable plant planning and design review.

2. Selection and procurement of components.

3. Development of installation designs and specifications.

4. Accurate cost estimates for all project phases.

5. Phased project scheduling to ensure minimal disruption.

6. Installation of CAT 6A structured cabling systems over the drop ceiling and network racks refresh at MDF Room.

7. Detailed testing and documentation of all installed systems.

1.2 Vendor shall provide the following key deliverables:

• 300 CAT 6A cable drop installation that includes:

o Run 3 CAT 6A network data cables from GRANITE FlexEdge Router (located at MDF room) to:

Mezzanine Floor Alarm Panel 1st Floor Alarm Panel 5th Floor Alarm Panel o Add 6 new data drops at 5th Floor IDF Room 1 data drop at NTEU Office-Room 518 2 Access Point data drops at Small Conference Room- Room 519 3 floor data drops at Small Conference Room- Room 519 o Refresh and organize MDF network equipment racks with:

Patch Panels Slim Patch cords Vertical and Horizonal cable management 6 New PDUs 20AMP

1.3 The contractor shall provide the following materials in the quantities noted below:

Materials Quantity

CAT 6A CABLE BLUE-

Shielded, Plenum

CAT 6A JACKS 600

5’ CAT6 PATCH CORD BLUE 300

7’ CAT6 PATCH CORD BLUE 300

PATCH PANEL- 48 PORT 8

HORZONTAL CABLE MGMT 16

VERTICAL CABLE

MANAGEMENT

RACK GROUNDING 2

LADDER RACK 2

WALL PLATE 300

APC RACK PDU 6

2.0 DESIGN/INSTALLATION PLAN

The contractor shall develop a detailed design and installation plan for Government approval. This plan must include:

• Floor plans for MDF, and associated telecommunications areas.

• Cable labeling and testing schemes in accordance with ANSI/TIA/EIA-606-B standards.

• Structured rack layouts showing patch panels, switches, and power distribution units (PDUs).

Change Control:

Any deviations from the approved design shall be documented, estimated, and submitted for written approval by the Government. Verbal approvals for urgent changes must be followed by written confirmation.

3.0 SPECIFICATIONS

The installation must comply with the following standards and regulations:

• ANSI/TIA/EIA-568-C.2: Telecommunications Cabling Standard

• ANSI/TIA-942: Data Center Infrastructure Standards

• ANSI/TIA-607-C: Bonding and Grounding Requirements

• ANSI/BICSI 002: Best Practices for Data Center Design

IRS Compliance Requirements for Network Rooms:

Clearance Standards:

• Front clearance: 36 inches

• Rear clearance: 24 inches

• Side clearance: 24 inches (if applicable)

• Cable management: Use J-hooks and secure cables with Velcro straps to prevent stress and maintain flexibility Fire Safety: Contractor shall implement fire-stopping measures with non-mechanical materials approved by local fire authorities (if applicable).

4.0 NETWORK RACK MODERNIZATION

The contractor shall refresh and organize MDF network equipment racks with:

• Patch Panels

• Slim Patch cords

• Vertical and Horizonal cable management

• 6 New PDUs 20AMP Contractor will work on the existing installed network racks that contains ITRS network equipment: (6) 48 Ports Network Switches, (1) Network Router and (1) Network VG.

5.0 TESTING

Testing shall adhere to EIA/TIA-568-C standards, including:

• Continuity and wire map validation

• Near-End Crosstalk (NEXT) and attenuation measurements

• Fiber testing for power loss and continuity in compliance with ANSI/TIA/EIA-526-14A A comprehensive test report shall document results, including any corrections for failed tests.

6.0 SAFETY

6.1 Delegated Buildings - Wall, Floor or Ceiling Permeation:

In IRS delegated buildings, the Building Delegation section must be contacted for approval prior to the start of the project to ensure there is no asbestos containing material present in the area prior to the start of work. The Building Delegation Manager will provide a written statement about status of asbestos containing or other hazardous materials at the designated work site. The project will not proceed until hazard(s) have been eliminated from the area. Contract personnel must have received Asbestos Awareness training by the employer prior to arriving on the worksite regardless of asbestos clearance. An email from the property manager is required to be sent to the EHS Review Team that contains a statement stating that the project area(s) is/are free from any known hazards.

6.2 General Safety:

The contractor shall know and understand which regulations and standards promulgated by the Occupational Health and Safety Administration apply to them and their sub-contractors, as well as any local or state health and safety regulations. Sub-contractors who have less than 10 employees are not exempt from OSHA regulations and standards while working on a federal contract.

6.3 Working at Heights (over 4 feet off ground)

If ladders are to be used to reach ceilings to pull wires, contractors and subcontractors shall be trained in ladder safety per 29 CFR 1910.23 and use the appropriate non-conductive ladders for any work involving electrical devices. The contractor shall not leave a ladder to climb onto any structures, in the ceiling spaces or anywhere else, that are not meant for human occupancy. The contractor shall ensure they provide the necessary equipment for their employees and subcontractors to work at heights safely and in compliance with 29 CFR 1910.28 and 1910 Subpart F.

7.0 GREEN PURCHASING AND BIO-BASED PREFERRED

When acquiring goods and services, the contractor shall acquire green products including bio-based, environmentally preferable, energy-efficient, water-efficient, and recycled-content products. The Contractor shall use paper of at least 30 percent post-consumer fiber content. When acquiring an electronic product to meet facility requirements, the contractor shall purchase Electronic Product Environmental Assessment Tool (EPEAT)-registered electronic products, unless there is no EPEAT standard for such product.

The contractor shall give preference to the purchase of:

• Recycled content products designated in EPA’s comprehensive procurement guidelines.

• Energy Star® products identified by DOE and EPA, as well as FEMP-designated energy-efficient products.

• Water-efficient products, including those meeting EPA’s Water Sense standards.

• Energy from renewable sources.

• Biobased products designated by the U.S. Department of Agriculture in the Bio Preferred program.

• Environmentally preferable products and services, including EPEAT-registered electronic products.

• Alternative fuel vehicles and alternative fuels required by EPAct.

• Products with low or no toxic or hazardous constituents’ non-ozone depleting substances, as identified in EPA’s Significant New Alternatives Program.

Biobased products are commercial or industrial products that are composed in whole, or in significant part, of biological products or renewable domestic agricultural materials or forestry materials. To the greatest extent feasible, the Contractor shall use “Green” products and services.

8.0 WARRANTY TERMS

The Contractor shall provide a one (1) year workmanship warranty covering all installation-related defects from the date of project completion. In addition, a twenty-five (25) year manufacturer’s warranty shall be provided for all installed cabling, equipment and components.

During the workmanship warranty period, the Contractor shall promptly repair or correct any defects in installation at no additional cost to the Government.

For all warranty claims, the Contractor shall respond and initiate service within twenty-four (24) hours of notification. All corrective work shall be completed in a professional manner and within the timeline provided by Program Points of Contact to restore system functionality.

9.0 DOCUMENTATION

The contractor shall submit the following documents within 30 days of project completion:

o As-built diagrams, including labeled rack and cable layouts.

o Comprehensive testing reports for all systems.

o Warranty documentation for materials and workmanship.

10.0 INVOICING

The contractor shall submit proper invoicing. The vendor shall be required to invoice using the Invoice Processing Platform at: http://www.ipp.gov with a “Cc:” to the COR Bradley Gloyd Bradley.S.Gloyd@irs.gov and Site Representative Jorge Miranda, Jorge.J.Miranda@irs.gov.

10.1 Invoice Review and Disputes

The COR or Alternate COR will review all invoices for accuracy upon receipt. If there are discrepancies with invoices submitted, the COR will notify the Beckley Finance Center for a corrected invoice.

If there is a dispute with an invoice or statement, the Beckley Finance Center will immediately contact the Contractor’s Customer Service Department to resolve the dispute. The contractor shall have 30 days or one billing cycle to make the correction.

The IRS COR assignment for this contract may be changed at any time by the

Government without prior notice to the contractor. However, the contractor will be notified of the change in writing or via email. The COR for this contract is:

COR Contact Information

Primary IRS COR Bradley Gloyd Email Bradley.S.Gloyd@irs.gov Desk Phone 681-260-3475

11.0 PROGRAM POINTS OF CONTACT (POC)

Pedro Colon IT Network Specialist (TELECOM) User & Network Services Enterprise Field Operations Puerto Rico Telecom Phone:787-522-1999 Email: pedro.j.colon@irs.gov

Jonathan Cardona IT Network Manager (Puerto Rico TELECOM) User & Network Services, Enterprise Field Operations, Puerto Rico Phone: 202-717-7463 Email: jonathan.cordona@irs.gov http://www.ipp.gov/ mailto:Bradley.S.Gloyd@irs.gov mailto:Jorge.J.Miranda@irs.gov mailto:Bradley.S.Gloyd@irs.gov mailto:pedro.j.colon@irs.gov mailto:jonathan.cordona@irs.gov

12.0 OBSERVANCE OF LEGAL HOLIDAYS

• New Year’s Day 1st day of January

• Dr. Martin Luther King, Jr.’s Birthday 3rd Monday of January

• Presidents Day 3rd Monday of February

• Memorial Day Last Monday of May

• Juneteenth National Independence Day 19th day of June

• Independence Day 4th day of July

• Labor Day 1st Monday of September

• Columbus Day 2nd Monday of October

• Veterans Day 11th day of November

• Thanksgiving Day 4th Thursday of November

• Christmas Day 25th day of December

In addition to the days designated as holidays, the Government observes the following days:

• Any day designated by Federal Statute

• Any day designated by Executive Order

• Any day designated by the President’s Proclamation

13.0 BUSINESS HOURS

The contractor may have access to the building Monday – Friday, 8:30 am – 4:30 pm local time, except Federal holidays or any other day(s) designated by Federal Statute, Executive Order or Presidential Proclamation. Should access outside these timeframes be required, the contractor shall coordinate with the Site Coordinator or COR accordingly.

14.0 STAFF-LIKE ACCESS

Staff-like access is not required, and all Contractors will be escorted by IRS staff.

15.0 GOVERNMENT FURNISHED PROPERTY

Government property will not be furnished under this contract.

16.0 GOVERNMENT FURNISHED INFORMATION

Floor plans and designs will be furnished to the contractor in performance of work under this contract.

17.0 PLACE OF PERFORMANCE

The place of performance for this requirement is PR4001 City View Plaza, PR.

18.0 PERIOD OF PERFORMANCE

The period of performance is expected to be 4-8 weeks after date of award. Hard dates will be defined in the task order award.

Immediately after contract award, the contractor should be prepared to start installation as coordinated between the contractor and the Site Representative. Unless otherwise coordinated with the Site Representative, the contractor shall complete the work required herein by no later than the PoP end date. If it appears that date cannot be met, the contractor shall reach out to the Site Representative and Contracting Officer no later than the PoP end date, to request an extension. The contractor shall not proceed past the end date of the contract without express authorization (generally, a signed modification) from the Contracting Officer.

19.0 CONTRACT ADMINISTRATION

The Contracting Officer, in accordance with Subpart 1.6 of the Federal Acquisition Regulation, is the only person authorized to make or approve any changes in any of the requirements of this contract, and notwithstanding any clauses contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred as a result thereof.

The Contracting Officer will also serve as the Contract Specialist and is the primary point of contact during administration of the contract. The CO will resolve any issues that arise under the contract.

Contracting Officer: Nakia Barriteau Email: Nakia.R.Barriteau@irs.gov

COR: Bradley Gloyd Email: Bradley.S.Gloyd@irs.gov

Site Representative: Jorge Miranda Email: jorge.j.miranda@irs.gov Phone: (787) 622-8831

Post-Award Monthly Workforce Report (Recurring Deliverable)

The contractor shall submit the workforce report using the template at Attachment 2 with each invoice submitted.

Monthly Prime Contractor Certification. Contractors shall include with each monthly workforce report a certification signed by an authorized company officer affirming that, based on current performance data, the small business prime and its similarly situated subcontractors collectively performed at least 51 percent of the total contract cost for personnel during the reporting period. This information shall be used by the CO to verify compliance throughout performance.

Quality Assurance Surveillance Plan (QASP) This Quality Assurance Surveillance Plan (QASP) defines the Government’s approach for monitoring and evaluating contractor performance to ensure all services and deliverables meet the requirements, standards, and outcomes defined in the IRA Modernization – City View Plaza Statement of Work (SOW). The QASP focuses on performance-based surveillance to ensure quality, compliance, and timely execution.

Roles and Responsibilities Government Roles

• Contracting Officer (CO): Overall contract authority and enforcement.

• Contracting Officer’s Representative (COR): Primary oversight of contractor performance and quality.

• Technical POC (Telecom): Provides technical validation and acceptance of deliverables.

Performance Objectives and Quality Standards

Performance

Area Objective Quality Standard

Project Management

Effective planning and coordination

Approved design, schedule, and change control documentation

Cabling Installation

Proper CAT 6A installation ANSI/TIA/EIA-568-C.2 compliance mailto:Nakia.R.Barriteau@irs.gov mailto:Bradley.S.Gloyd@irs.gov mailto:jorge.j.miranda@irs.gov

Performance Area

Objective Quality Standard

Rack Modernization

Organized, labeled, and grounded racks

ANSI/TIA-942 and TIA-607-C compliance

Testing & Certification

Verified network performance 100% pass rate or documented corrective action

Safety & Compliance

Safe execution of work OSHA and IRS safety requirements met

Documentation Complete and accurate closeout

Delivered within 30 days of completion

Surveillance Methods

The Government will apply the following surveillance methods:

• Periodic Inspections: Visual inspections of cable runs, racks, labeling, grounding, and firestopping.

• Technical Reviews: Review of design plans, test reports, and as-built documentation.

• Performance Sampling: Random sampling of installed drops, patch panels, and labeling accuracy.

• Meetings & Status Updates: Progress meetings and issue tracking.

• Deliverable Acceptance Reviews: Formal review and approval of submitted deliverables.

Performance Metrics and Acceptance Criteria

Task Acceptance Criteria Surveillance Method Frequency

Design & Installation Plan

Government approval obtained Document review Once

CAT 6A Cable Installation

Installed per standards; properly labeled On-site inspection Ongoing

Rack Refresh & PDUs

Proper cable management and grounding Visual inspection Ongoing

Testing & Certification

Complete test results, no unresolved failures Report review Once

Task Acceptance Criteria Surveillance Method Frequency

Safety Compliance

No violations or incidents Observation & reports Continuous

As-Built Documentation

Accurate, complete, and submitted on time Document review Once

Deficiency Identification and Corrective Action

• Deficiencies will be documented by the POC or COR.

• The contractor must submit a Corrective Action Plan (CAP) within the timeframe specified by the Government.

• Re-inspection or re-testing will be required for corrected work.

• Repeated or unresolved deficiencies may result in contractual remedies.

Change Control Surveillance

• All design or scope changes must be submitted in writing.

• Verbal approvals (if granted) must be confirmed in writing.

• Surveillance includes verification that only approved changes are implemented.

Safety and Environmental Compliance Monitoring

The Government will verify:

• Asbestos clearance documentation prior to work.

• OSHA compliance, including ladder and fall protection requirements.

• Proper firestopping and non-mechanical materials usage.

• Adherence to green procurement and EPEAT requirements.

Documentation and Deliverables Surveillance

The following will be reviewed for accuracy and completeness:

• As-built diagrams

• Cable test reports

• Warranty documentation

• Equipment and materials compliance with SOW specifications

Acceptance occurs only after all required documentation is approved.

Performance Rating and Contract Closeout

• Contractor performance will be assessed against QASP metrics.

• Successful completion requires meeting all quality standards with no open deficiencies.

• Final acceptance is contingent upon delivery and approval of all closeout documentation.

Section D. PACKAGING AND MARKING

All deliverables under this Order shall be marked with the Contract No., Order No., Government Point of Contact, Contractor Point of Contact, Description of Deliverable, and Date.

Section E. INSPECTION AND ACCEPTANCE

E.1 INSPECTION

The Contractor shall ensure that all deliverables are clearly marked with the Contract and Task Order number and visible on all shipping/service documents, containers, and invoices.

Inspection will be at the same place as performance and delivery, unless otherwise specified. The Contractor shall provide the deliverables and receive acceptance/approval from the Government prior to invoicing for services performed

E.2 GENERAL ACCEPTANCE CRITERIA

Standard Acceptance Criteria

The general quality measures as set forth below will be applied to each work product received from the contractor under this Order.

• Accuracy - Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work products shall be clear and concise; engineering terms shall be used, as appropriate.

All diagrams shall be easy to understand and relevant to the supporting narrative.

• Specifications Validity - All work products must satisfy the requirements of the Government as specified herein.

• Format - Work products shall be submitted in hard copy (where applicable) and in media defined in the PWS. Hard copy formats shall follow Department of the Treasury and IRS Directives and shall be consistent with other similar efforts. All text and diagrammatic files shall be editable by the Government.

• Timeliness - Work products shall be submitted on or before the due date specified in the PWS, or submitted in accordance with a later, scheduled date determined and approved by the CO in writing. If there is inconsistency with deliverables submittal date, the Contractor shall promptly notify the Contracting Officer to determine a date.

Customized Acceptance Criteria (Standard criteria plus the additional elements listed below).

No additional elements required.

E.3 REVIEW OF DELIVERABLES

a) The Government will perform an initial review of deliverables, and if problems are encountered during the review, the Contractor must correct them. If necessary, a meeting may be convened to resolve any differences. The Contractor shall make all required changes to achieve an acceptable deliverable. The Government willperform its review within approximately fifteen (15) calendar days from receipt of the deliverable or as otherwise specified in the Task Order.

b) When the review of a deliverable results in necessary modifications, the Government will, in accordance with the approved Task Order schedule, provide the necessary documentation to correct the deliverable. It will then be the responsibility of the Contractor to properly and consistently incorporate the comments in the final product.

Section F. DELIVERIES OR PERFORMANCE

F.1 PERIOD OF PERFORMANCE

The period of performance is expected to be 4-8 weeks after date of award.

The dates as listed above are estimated based on estimated award date of Order. Actual dates will be revised if necessary based on date of award.

See Statement of Work for delivery details.

F.2 PLACE OF PERFORMANCE

Government’s site: The place of performance for this requirement is PR4001 City View Plaza, PR.

Contractor’s site, with reasonable access to Government site (Contractor personnel are able to travel to Government site for meetings within two hours’ notice and at reasonable travel costs).

Enter name of other potential site

F.3 DELIVERY SCHEDULE

The work products, content and due dates are identified in each of the respective task statements in Section C. All deliverables shall be received by the Government within the duration stated in Section C, SOW. If there is a discrepancy between the delivery schedule and the Task Order PWS, the Contractor shall promptly notify the Contracting Officer to mitigate any delays to the Government.

The period of performance is expected to be 4-8 weeks after date of award. Hard dates will be defined in the task order award.

Section G. CONTRACT ADMINISTRATION DATA

Clauses Incorporated by Reference 52.242-15 Stop-Work Order

G.1 ACCOUNTING AND APPROPRIATION DATA

CLIN/SLIN/SC Accounting Code Obligation Amt Period of Performance

G.2 IDENTIFICATION OF GOVERNMENT DELIVERY ORDER PERSONNEL

The Government reserves the right to administratively substitute any of the points of contact listed below at any time. The contracting officer is the only person authorized to change this contract. The Contractor shall not comply with any order, direction or request of Government personnel- that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

Contracting Officer:

Nakia Barriteau Nakia.R.Barriteau@irs.gov

The Contracting Officer’s Representative (COR) will be designated at time of award. A copy of the letter of designation issued to the COR will be sent to the Contractor. The COR will represent the Contracting Officer in the administration of technical details within the scope of this contract. The COR is not authorized to change any of the terms and conditions of the contract. Changes to the Statement of Work proposed by the Contractor and incorporated into the contract will be made only by the CO by properly written modification(s) to the contract.

Additional CORs for other purposes, as required, may be designated in writing by the CO.

The COR does not have authority to alter the Contractor’s obligations or to make changes to scope, schedule, price, terms or conditions of the contract. The term technical direction is defined to include the following:

• Provide guidance to the Contractor in the preparation of deliverable services; and,

• Provide acceptance of deliverables to assure contract compliance.

The COR is responsible for administering the performance of work under the contract. IN NO EVENT, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of the contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract.

Contracting Officer’s Representative:

Bradley Gloyd Bradley.S.Gloyd@irs.gov mailto:Nakia.R.Barriteau@irs.gov mailto:Bradley.S.Gloyd@irs.gov

1052.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) APPOINTMENT AND

AUTHORITY (APR 2015)

(a) The COR The COR is Bradley Gloyd.

(b) Performance of work under this contract is subject to the technical direction of the COR identified above, or a representative designated in writing. The term “technical direction” includes, without limitation, direction to the contractor that directs or redirects the labor effort, shifts the work between work areas or locations, and/or fills in details and otherwise serves to ensure that tasks outlined in the work statement are accomplished satisfactorily.

(c) Technical direction must be within the scope of the contract specification(s)/work statement. The COR does not have authority to issue technical direction that:

1. Constitutes a change of assignment or additional work outside the contract specification(s)/work statement;

2. Constitutes a change as defined in the clause entitled “Changes”;

3. In any manner causes an increase or decrease in the contract price, or the time required for contract performance;

4. Changes any of the terms, conditions, or specification(s)/work statement of the contract;

5. Interferes with the contractor's right to perform under the terms and conditions of the contract; or

6. Directs, supervises or otherwise controls the actions of the Contractor's employees.

(d) Technical direction may be oral or in writing. The COR must confirm oral direction in writing within five workdays, with a copy to the Contracting Officer.

(e) The Contractor shall proceed promptly with performance resulting from the technical direction issued by the COR. If, in the opinion of the Contractor, any direction of the COR or the designated representative falls within the limitations of (c) above, the Contractor shall immediately notify the Contracting Officer no later than the beginning of the next Government work day.

(f) Failure of the Contractor and the Contracting Officer to agree that technical direction is within the scope of the contract shall be subject to the terms of the clause entitled “Disputes.”

(End of Clause)

G.3 INVOICE

Electronic Invoicing and Payment Requirements for the Invoice Processing Platform (IPP) (Jul 2019)

(a) Definitions:

"Short payment" as used in this clause means the partial payment of an invoice for goods/services actually rendered at the time of payment when the invoice includes additional goods/services that have not yet been provided/rendered.

“Short payment” example: The contract requires the delivery of a set number of items, with the price, delivery location, and delivery due date also specified. The vendor delivers 50% of the items as specified but invoices for 100% of the items. Before implementation of the IPP, the IRS would have paid the vendor for the items delivered and instructed the vendor to re-invoice the IRS when the balances of the items were delivered. In other words, the IRS would "short pay" the invoice since the IRS did not remit payment for the full invoice amount. With implementation of the IPP, the IRS can no longer do this because the IRS cannot accept an electronic invoice that includes items not yet received. The IRS will reject the invoice. The vendor needs to submit an invoice for only the items received by the IRS (in this case, 50%), and, if these items meet all other contract terms and conditions, the IRS will pay the invoiced amount. The vendor submits subsequent invoice(s) for items as they are delivered and accepted.

(b) The Invoice Processing Platform (IPP) is a secure Web-based electronic invoicing and payment information service available to all Federal agencies and their suppliers. Effective October1, 2012, invoicing for payment through the IPP will be mandatory for all new contract awards. Additional information regarding the IPP may be found at the IPP website address https://www.ipp.gov.

https://www.ipp.gov/

Contractors must complete the contractor point of contact information below and submit it with their proposal submissions. Contractors may contact the IPP Helpdesk for assistance via e-mail at ippgroup@stls.frb.org or via phone at (866) 973-3131. Once a contract award has been made, the contractor will be contacted by the IPP via e-mail to set-up an account. It will be necessary for contractors to login to their IPP accounts every 90 days to keep their IPP accounts active.

(c) Contractor Point of Contact Information Contractor Name:

Contractor IPP Point of Contact Name:

Contractor Phone Number:

Contractor E-mail Address:

(d) Electronic Invoicing and Payment Requirements Vendor invoices submitted electronically through the IPP should be in the proper format and contain the information required for payment processing. To be approved for payment, a “proper invoice” must list the items specified in FAR 52.232-25 (a)(3)(i) through (a)(3)(x), or in the case of a Commercial Item Contract, the items included in 52.212-4(g)(1)(i) through (g)(1)(x).

If the vendor is offering a discount via the IPP, the discount must be reflected on the invoice. The vendor will select 'Create Invoice'. The IPP system will default to ‘Net 30 Prompt Pay’ under the Payment Terms dropdown box. The vendor will select from 54 different discount options for the invoice that is being created. If the vendor chooses to offer a discount on the invoice screen, the information will interface to the payment system for processing. Discounts that are offered on attachments rather than the invoice itself cannot be accepted.

Under this contract, the following documents are required, at a minimum, to be submitted as an attachment to the invoice:

Contractor shall submit one (1) invoice per month to include all costs for both the Prime and any Subcontractors. The Contractor shall invoice for CAF funding per monthly invoice.

Please do not submit into IPP any documentation/attachments that conflict with what is stated on the invoice.

Payment and Invoice Questions :

For payment and invoice questions, contact the Ancillary Systems at (304) 254-3372 or via e- mail at cfo.fm.ipp.customer.support@irs.gov.

(e) Waiver If the Contractor is unable to use the IPP for submitting payment requests starting on October 1, 2012, then a waiver form must be completed and submitted with the contractor’s proposal submission for review and approval by the Contracting Officer based on one of the conditions listed in the waiver.

The vendor will be notified prior to award as to whether their request for waiver has been approved or denied. If the waiver is granted, then a copy of the waiver must be submitted with each paper invoice that the vendor submits to the payment office or the invoice will be returned.

(f) Short Payment Short payment on vendor submitted invoices will no longer be processed or paid. If any portion of the invoice does not meet the requirements for a proper invoice, the entire invoice shall be rejected and returned to the vendor unpaid.

IRS Invoice Processing Platform (IPP) Waiver Form mailto:ippgroup@stls.frb.org mailto:cfo.fm.ipp.customer.support@irs.gov

The IRS invoicing and payment requirements clause (IR1052.232-9000) requires that all invoices under awards made (or effective) on or after October 1, 2012, be submitted electronically via the IPP unless a waiver is requested and granted. If the Contractor is unable to submit its invoice through the IPP, the Contractor shall complete this waiver form indicating the reason for the waiver request by selecting the appropriate box below and providing a narrative summarizing in detail the circumstances requiring a waiver. For a solicitation, submit the waiver form with the proposal submission. For a modification that incorporates the IPP clause into an existing contract, submit the waiver form with the modification. The CO will notify the vendor via e-mail or another appropriate means of communication prior to award as to whether their waiver has been approved or denied. If the waiver is granted, then a copy of the approved waiver must be submitted with each invoice that the vendor submits to the payment office or the invoice will be returned. Reason for requesting a waiver of the requirement to submit an electronic invoice via the IPP:

1. Submission of invoices through IPP would impose a hardship on an individual (includes employees and sole proprietors) due to: either a physical or mental disability; a geographic, language, or literacy barrier; or an undue financial burden. The requirement to submit invoices through the IPP is automatically waived for all individuals who do not have payment capability using ACH with a U.S.

financial institution.

2. The political, financial or communications infrastructure where the place of business is located does not support access to the IPP for submitting invoices electronically.

3. The contractor is located within an area designated by the President of the United States or an authorized agency administration as a disaster area. (Please identify area/location.)

4. The submission of invoices electronically may pose a threat to national security, the life or physical safety of an individual may be endangered, or a law enforcement action may be compromised.

5. The agency does not expect to receive more than one invoice from the same contractor within a one-year period. i.e., the invoice submission is non-recurring.

6. The contractor customarily submits a high volume of invoices on a regular basis via file format, not currently supported by the IPP (i.e., uses a file format other than XML or CSV) and the high volume of invoices would cause a significant burden to the contractor if submitted through the IPP individually. If utilizing this exception, please identify the file formats supported by your invoicing system so that the IPP may consider implementing the requested file format at a later date. File format(s) used:

7. Other - Please explain:

Attach a separate sheet of paper with a summary narrative substantiating the circumstances for the waiver exception selected from above (1 through 7).

Waiver Submitted By:

Contractor Name

Name of Person Submitting Request for Waiver Title

Signature of Person Submitting Request for Waiver

E-mail Address Phone No.

Contract/Order No. Date Submitted Waiver Approved By:

Contracting Officer's Name Printed

Contracting Officer's Signature Date

(End of clause)

DTAR 1052.232-7003 Electronic submission of payment requests. (APR 2015)

(a) Definitions. As used in this clause -

(1) “Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP). Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with Treasury procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request.

http://www.ipp.gov/

Section H. SPECIAL CONTRACT REQUIREMENTS

H.1 SECTION 508 REQUIREMENTS

Compliance with the requirements of Section 508 of the Rehabilitation Act Amendments of 1998, and the Architectural and Transportation Barriers Compliance Board’s Electronic and Information Technology (EIT) Accessibility Standards at 36 Code of Federal Regulations Part 1194, is applicable to this Task Order. Specifically, the following IRSAP clauses are applicable for Section 508 and will be applied at the task order level:

H.1.1 1052.239-9000 SECTION 508 INFORMATION, DOCUMENTATION AND SUPPORT

(DEC 2019)

In accordance with 36 CFR, Appendix C to Part 1194, the information and communication technology (ICT) products and product support services documentation furnished in performance of this contract shall be provided at no additional cost. The contractor shall provide information, documentation, and support relative to the supplies and services as described in the Performance Work statement/Statement of Work. The following technical standards and provisions have been determined to be applicable to this contract:

X Chapter 6: Support Documentation and Services 601 General 601.1 602 Support Documentation

602.1 _X 602.2 _X 602.3 X_ 602.4 603 Support Services

603.1 _X 603.2 _X 603.3

(End of Clause)

H.1.2 1052.239-9001 SECTION 508 CONFORMANCE (APR 2024)

Each information and communication technology (ICT) product and/or product related service delivered under the terms of this contract, at a minimum, shall conform to the applicable accessibility standards at 36 CFR, Appendix C to Part 1194 at the level of conformance as specified in the Attachment entitled, " [Please state where attachment may be found and name of attachment for example, Section J., Voluntary Product Accessibility Template (VPAT) or Section J., Evaluation Matrix]." The contractor shall provide information, documentation, and support relative to the supplies and services as described in the statement of work, performance work statement.

The following technical standards have been determined to be applicable to this contract:

X_ Chapter 4: Hardware X_ 401 General 401.1 _X 402 Closed Functionality X_ 402.1 _X 402.2(1-6) _X 402.3 X_ 402.4 _X 402.5 X_ 403 Biometrics X_ 403.1 _X 404 Preservation of Information Provided for Accessibility X_ 404.1 https://www.section508.gov/index.php https://www.section508.gov/index.php https://www.section508.gov/index.php https://www.section508.gov/manage/accessibility-faq/ http://irap.web.irs.gov/reqs/

X_ 405 Privacy _X 405.1 _X 406 Standard Connections X_ 406.1 X_ 407 Operable Parts X_ 407.1 _X 407.2 X_ 407.3 X_ 407.4 X_ 407.5 X_ 407.6 _X_ 407.7 X 407.8 X 408 Display Screens X_ 408.1 _X 408.2 _X 408.3 X_ 409 Status Indictors _X 409.1 X_ 410 Color Coding _X 410.1 X_ 411 Audible Signals X_ 411.1 X_ 412 ICT with Two-Way Communication X_ 412.1 _X 412.2 _X 412.3 X_ 412.4 X_ 412.5 _X 412.6 X_ 412.7 _X 412.8_X X 413 Closed Caption Processing Technologies _X 413.1 X_ 414 Audio Description Processing Technologies _X 414.1 X_ 415 User Controls for Captions and Audio Descriptions X_ 415.1 Chapter 5: Software 501 General 501.1 502 Interoperability with Assistive Technology

502.1 502.2 502.3 502.4(A-G) 503 Applications

503.1 503.2 503.3 503.4 504 Authoring Tools

504.1 504.2 504.3 504.4 Chapter 7: Referenced Standards 701 General 701.1 702 Incorporation by Reference

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the ICT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future.

The following functional performance criteria (36 CFR Chapter 3) apply to this contract.

Chapter 3: Functional Performance Criteria 301 General 301.1 _X 302 Functional Performance Criteria _X 302.1 _X 302.2 _X 302.3 _X 302.4 X_ 302.5 X_ 302.6 _X 302.7 _X

302.8 X_ 302.9

IR1052.239-9003 Section 508 Accessibility of Information and Communication Technology (100% Compliance) (Apr 2024)

Each information and communication technology (ICT) product or service furnished under this contract shall comply with the Information and Communication Technology Accessibility Standards (36 CFR, Appendix C to Part 1194). If the Contracting Officer determines any furnished products or services are not in compliance with the contract, the Contracting Officer will apply the remedies described under FAR 52.246-2, Inspection of Supplies – Fixed Price or FAR 52.246-4, Inspection of Services – Fixed Price.

The following technical standards and provisions have been determined to be applicable to this contract:

X Chapter 4: Hardware X_ 401 General 401.1 _X 402 Closed Functionality X_ 402.1 _X 402.2(1-6) _X 402.3 X_ 402.4 _X 402.5 X_ 403 Biometrics X_ 403.1 _X 404 Preservation of Information Provided for Accessibility X_ 404.1 X_ 405 Privacy _X 405.1 _X 406 Standard Connections X_ 406.1 X_ 407 Operable Parts X_ 407.1 _X 407.2 X_ 407.3 X_ 407.4 X_ 407.5 X_ 407.6 _X_ 407.7 X 407.8 X 408 Display Screens X_ 408.1 _X 408.2 _X 408.3 X_ 409 Status Indictors _X 409.1 X_ 410 Color Coding _X 410.1 X_ 411 Audible Signals X_ 411.1 X_ 412 ICT with Two-Way Communication X_ 412.1 _X 412.2 _X 412.3 X_ 412.4 X_ 412.5 _X 412.6 X_ 412.7 _X 412.8 _X 413 Closed Caption Processing Technologies _X 413.1 X_ 414 Audio Description Processing Technologies _X 414.1 X_ 415 User Controls for Captions and Audio Descriptions X_ 415.1 Chapter 5: Software 501 General 501.1 502 Interoperability with Assistive Technology

502.1 502.2 502.3 502.4(A-G) 503 Applications

503.1 503.2 503.3 503.4 504 Authoring Tools

504.1 504.2 504.3 504.4 Chapter 7: Referenced Standards

701 General 701.1 702 Incorporation by Reference

702.1 702.2 702.3 702.4 702.5 702.6 702.7 702.8 702.9 702.10

The standards do not require the installation of specific accessibility-related software or the attachment of an assistive technology device, but merely require that the ICT be compatible with such software and devices so that it can be made accessible if so required by the agency in the future.

The following functional performance criteria (36 CFR Chapter 3) apply to this contract.

Chapter 3: Functional Performance Criteria 301 General 301.1 _X 302 Functional Performance Criteria _X 302.1 _X 302.2 _X 302.3 _X 302.4 X_ 302.5 X_ 302.6 _X 302.7 _X

302.8 X_ 302.9

Section I. CONTRACT CLAUSES

I.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov

CLAUSE

NUMBER

TITLE DATE

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

JAN 2017

52.204-7 System for Award Management – Registration OCT 2025

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011

52.204-13 System for Award Management Maintenance OCT 2018

52.204-16 Commercial and Government Entity Code Reporting AUG 2020

52.204-18 Commercial and Government Entity Code Maintenance AUG 2020

52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014

52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021

52.204-22 Alternative Line Item Proposal JAN 2017

52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

DEC 2023

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- Representation

OCT 2025

52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023

52.219-6 Notice of Small Business Set-Aside OCT 2025

52.222-36 Equal Opportunity for Workers with Disabilities JUN 2020

52.224-1 Privacy Act Notification APR 1984

52.224-2 Privacy Act APR 1984

52.232-18 Availability of Funds APR 1984

52.232-23 Assignment of Claims MAY 2014 https://www.acquisition.gov/

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

MAR 2023

52.233-1 Disputes MAY 2014

52.233-3 Protest after Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-3 Continuity of Services JAN 1991

52.243-1 Changes-Fixed Price ALT II OCT 2025

I.2 CLAUSES INCORPORATED BY FULL TEXT

52.209-11 Representation…