IHS1529834 CSS.pdf

PDF 837 KB Posted Aug 6, 2026

Attached to: Service contract for two Neptune Rover 3 and one Neptune 2 Docker
Solicitation number: IHS1529834
Issued by: Department of Health and Human Services Indian Health Service

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Written by GovTribe AI · Aug 18, 2026

This is a Combined Synopsis/Solicitation (RFQ) issued by the Indian Health Service (IHS), Oklahoma City Area Office, for a service maintenance agreement on medical equipment.

The solicitation (IHS1529834) requests quotations for comprehensive service maintenance coverage of Stryker Neptune medical equipment located at Lawton Indian Hospital in Lawton, Oklahoma. The requirement covers two Neptune 3 Rovers and one Neptune 2 Docker unit. The base period of performance runs from September 21, 2026, through September 20, 2027, with four optional one-year renewal periods available. Services required include two bi-annually scheduled preventative maintenance inspections per OEM specifications, unscheduled repairs with a 48-hour on-site response time, 24/7 technical support with a 4-hour phone response time, and business hour availability Monday through Friday (8 AM–5 PM CST, excluding federal holidays). All technicians must be qualified per manufacturer requirements and provide proper documentation. Quotations are due August 13, 2026, at 2:00 PM CT via email to maryann.yocham@ihs.gov. Evaluation will be based on technician qualifications and certifications, capability to meet response time requirements, past performance, and price, with non-price factors weighted as more important than cost. The solicitation is set aside as Full and Open Competition under FAR Part 6, with NAICS code 339112 (Surgical and Medical Instrument Manufacturing, size standard 1,000 employees). Pricing is to be provided on a monthly basis for each equipment line item across all contract periods. The Statement of Work specifies additional requirements including security procedures, facility notifications, and monthly invoice submission.

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Solicitation IHS1529834 Page 1 of 6

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Oklahoma City Area Office — 701 Market Dr., Oklahoma City, OK 73114

COMBINED SYNOPSIS /

SOLICITATION

Commercial services · FAR Part 12 (Revolutionary FAR Overhaul)

Full and Open Competition

Issuing office Oklahoma City Area Office

Solicitation No. IHS1529834

Title Stryker Neptune Rover and Docking Station Service Maintenance Agreement

Issue date August 6th, 2026

NAICS / size standard 339112 — Surgical and Medical Instrument Manufacturing (size standard 1,000 employees)

Product/Service Code J065

Set-aside authority Full and Open Competition (FAR part 6 — full and open competition)

Place(s) of performance Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507

Period / delivery Base Period 9/21/2026-09/20/2027 with 4 option periods

Quotes due August 13th, 2026, at 2:00 PM CT

Submit to maryann.yocham@ihs.gov

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number IHS1529834 is issued as a Request for Quotation (RFQ) for Stryker Neptune Rover and Docking Station Service Maintenance Agreement. The associated

Solicitation IHS1529834 Page 2 of 6

NAICS code is 339112 — Surgical and Medical Instrument Manufacturing (size standard 1,000 employees).

2. SET-ASIDE DETERMINATION

This requirement is a Full and Open Competition under FAR part 6 — full and open competition.

3. DESCRIPTION OF REQUIREMENT

Service contract is needed for two Neptune Rover 3 and one Neptune 2 Docker.

50LAB-69022 Stryker Neptune 3 Rover sn#2232100303

50LAB-69023 Stryker Neptune 3 Rover sn#2232702203

50LAB-69024 Stryker Neptune 2 Docker sn#2234110243

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507.

Period of performance / required delivery: Base Period 9/21/2026-09/20/2027 with 4 option periods.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)) and includes all evaluation factors and criteria for award.

Evaluation. The Government will award a purchase order to the responsible quoter whose conforming quotation is most advantageous to the Government, based on a comparative evaluation of quotations against the following factor(s): All Technicians and /or representatives shall be qualified per manufacture requirements, to fulfill PM and service requirements (must submit certification), shall provide two bi-annually scheduled preventative maintenance inspections in accordance with Stryker's current Preventative Maintenance Checklist, ability to provide a 48 hour on-site response time for unscheduled repairs, and price. The Government will compare quotations directly against one another under each factor to determine which provides the greatest benefit to the Government; quotations will not be assigned numerical scores or adjectival ratings, and no competitive range will be established. The non-price factors, Solicitation IHS1529834 Page 3 of 6 when combined, are more important than price. The Government may make award without communications or may communicate with one or more quoters and request revised quotations.

Award will represent the best value to the Government, price and other factors considered. (RFO 12.203(c)(2))

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than August 13th, 2026, at 2:00 PM CT. Email is the only acceptable method of submission. Submit quotations by email to maryann.yocham@ihs.gov. Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Solicitation IHS1529834 Page 4 of 6

Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

Point of contact: Mary Ann Yocham, 405-951-6043.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

FAR 52.204-

System for Award Management—Registration (DEVIATION) By reference

FAR 52.212-

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

FAR 52.212-

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

FAR

52.204-91

Contractor Identification (DEVIATION) By reference

FAR Protecting the Government’s Interest When Subcontracting with Contractors By reference

Solicitation IHS1529834 Page 5 of 6

52.209-6 Debarred, Suspended, or Proposed for Debarment (DEVIATION)

FAR

52.209-10

Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION) By reference

FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

FAR

52.222-3

Convict Labor (DEVIATION) By reference

FAR

52.222-36

Equal Opportunity for Workers with Disabilities (DEVIATION) By reference

FAR

52.222-41

Service Contract Labor Standards (DEVIATION) By reference

FAR

52.222-42

Statement of Equivalent Rates for Federal Hires (MAY 2014) Full text

FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

FAR

52.222-62

Paid Sick Leave Under Executive Order 13706 (DEVIATION) By reference

FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

By reference

FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) By reference

FAR

52.233-3

Protest After Award (DEVIATION) By reference

FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

Solicitation IHS1529834 Page 6 of 6

FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services (DEVIATION) By reference

Full-text provisions and clauses (fill-ins highlighted)

FAR 52.222-42 — Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-42 (clause) — full text required (fill-ins)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to 5 U.S.C. 5341 or 5332. This statement is for information only: it is not a wage determination.

Employee class — Industrial Equipment Mechanic Monetary wage—fringe benefits — $26.63

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — Wage Determination(s)

Department of Health and Human Services Indian Health Service

Statement of Work (SOW) Stryker Neptune Rover and Docking Station Service Maintenance Agreement

1. PURPOSE OF THE PROJECT

The Indian Health Service (IHS), a federal agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The mission of IHS is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level and assure that comprehensive, culturally acceptable personal and public health services are available and accessible to members of the 574 federally recognized Tribes across the United States.

The Lawton Service Unit is a Joint Commission accredited federal facility in Oklahoma. To meet our mission, Stryker Neptune Rover and Docking Station Service Maintenance Agreement is medical modality that has been deemed necessary to augment the services as such are necessary to support and supplement health care within the hospital. The mission of the Lawton Service Unit is to deliver quality care in order to attain positive health outcomes for all our valued patients with emphasis on cultural sensitivity and human dignity.

Service contract is needed for two Neptune Rover 3 and one Neptune 2 Docker.

the manufacture Stryker requires Stryker technicians to perform PM's and repairs. Equipment is proprietary.

50LAB-69022 Stryker Neptune 3 Rover sn#2232100303 50LAB-69023 Stryker Neptune 3 Rover sn#2232702203 50LAB-69024 Stryker Neptune 2 Docker sn#2234110243

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide a comprehensive coverage for service and repair of two Stryker Neptune 3 Rovers and comprehensive coverage for service and repair of one Neptune 2 Docker at a fixed monthly rate.

3. PERIOD OF PERFORMANCE

Base Period of Performance of one year 9/21/2026-09/20/2027 plus four (4) one year option periods.

4. LEVEL OF EFFORT

4.1. Two bi-annually Scheduled Preventative Maintenance inspections in accordance with Stryker's current Preventative Maintenance Checklist

4.2. Unscheduled repair visits to correct equipment malfunctions, which includes OEM replacement parts, travel, and labor. Unscheduled repairs shall have a 48-hour on-site response time.

4.3. Access to service hotline in case of an emergency or another issue regarding technical or application problems.

4.4. Offeror shall provide technical support 24/7 to include unlimited calls for customer and service support. Phone support shall have a 4-hour phone response time

4.5. Offeror shall provide services during normal business hours M-F 8AM 5PM (CST) excluding Federal Holidays

5. SPECIAL REQUIREMENTS

5.1 Offeror shall notify the Lawton Indian Hospital Biomedical Engineering Department prior to performing any services.

5.2 In accordance with HHSAR 304.1301(a) HHS follows National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) Publication (PUB) Number 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, and OMB implementation. Contractor employees will be the Security Office upon enter/exiting facility for service. (Security Clearance for on-site human services).

5.3 The US PHS Lawton Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.4 Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to

5.5 The premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Lawton Indian Hospital official, presenting valid identification, smoking restriction, and any safety procedures.

5.6 The contractor shall not disclose or cause to disseminate any information concerning operations of Lawton Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.7 All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, sha

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1 Delivery: The contractor will coordinate the delivery and installation date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency (ices) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2 Reporting: The contractor shall submit a service report, and checklist if applicable, to the Lawton Service Unit Biomedical Engineering Department within 5 business days after services rendered.

6.3 Contractor shall remit and original and two (2) copies of its invoice to:

IHS OKLAHOMA AREA

ATTN: FINANCIAL MANAGEMENT

701 Market Drive

OKLAHOMA CITY, OKLAHOMA 73114

6.4. Contractor shall also email invoice to: Haylee.Sellers@ihs.gov

6.5 Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 5:00 pm, Monday through Friday.

6.7 Personnel Qualifications:

All Technicians and /or representatives shall be qualified per manufacture requirements, to fulfill PM and service requirements as stated in the manufacture service manual.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1 The Government shall supply: A safe working environment for the contractor representative and supply adequate power for test equipment and tools.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1 Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Performance Objectives

Acceptable Quality Level

Performance Measure

Surveillance

OEM Planned Maintenance to OEM Standard

Not more than one

(1) instance per performance period

Annually Nuvolo

Availability and Response for customer service concerns

Not more than one

(1) instance per performance period

4 hours on phone response and 48-hour on-site response

Nuvolo

Timely submittal of service report

Not more than one

(1) instance per performance period

Annual and upon repair within 5 business days to the Biomedical Engineering Department

Nuvolo

Notification to Biomedical Engineering Department

Not more than one

(1) instance per performance period

Notify Biomedical Engineering department that FSE is on site and preparing to perform services

Security log

Timely Submittal of Invoices

Not more than one

(1) instance per performance period

Quarterly and upon request

UFMS reports

Department Supervisor Signature:_________________________

Department Director Signature:_________________________

PRICING SCHEDULE

PERIOD OF PERFORMANCE – September 21, 2026 – September 20, 2027

CLIN ITEM UOM RATE