Request For Information - IIHS1526407.pdf

REQUEST FOR INFORMATION # IHS1526407

IHS DATARAY INTEGRATION AND MODERNIZATION PROJECT

1. TERMS

This Request for Information (RFI) is issued solely for information and planning purposes and does not constitute a solicitation or a promise to issue a solicitation in the future. This RFI does not commit the Government to contract for any supply or service. Responses to this RFI are not offers and cannot be accepted by the Government to form a binding contract.

2. RFI PURPOSE AND OBJECTIVES

The purpose of this RFI is to conduct market research, obtain technical information, and to determine the availability and technical capability of Indian Economic Enterprise (IEE) and Indian Small Business Enterprise (ISBEE) to provide the services outline in this request for information. Responses will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible.

3. PROJECT BACKGROUND

The Indian Health Service (IHS) intends to procure DataRay D4™ (DataRay platform, fourth‑generation release) to support the Northern Navajo Medical Center (NNMC). The current D3-based systems (DataRay platform, third‑generation release) an NNMC are aging, increasingly unreliable, and no longer able to meet federal, accreditation, and clinical requirements for positive patient identification, medication safety, and diagnostic integrity.

4. PROJECT REQUIREMENTS

The DataRay D4-MedMap (MMP) upgrade and DataRay Point of Care Collect (DPOCC) modernization will provide NNMC with a unified, enterprise-level platform for barcode scanning, direct thermal printing, device interoperability, and positive patient identification across Laboratory, Pharmacy, HIM, ED, and inpatient departments. The system improves clinical accuracy, reduces mislabeling events, enhances controlled substance chain-of-custody documentation, and ensures real-time integration with RPMS and IHS-supported workflows.

The Indian Health Service (IHS) has partnered with DataRay Inc.™ for approximately 17 years to provide patient identification technologies and workflow automation, including technician and consultant support, clinical patient identification workflows, Electronic Health Record (EHR) migration support, in‑care room/on‑demand label printing stations, barcode scanners, and consumables such as labels and wristbands. The salient characteristics (minimums) of the DataRay D4 system include:

• Enterprise print‑station management, template management, and remote configuration/zero‑touch provisioning.

• Native IPv6‑capable operation (ability to operate in dual‑stack and IPv6‑only modes).

• Integration with current and future IHS EHR(s) via HL7 v2.x (ADT/ORM) and/or FHIR R4 resources, and/or other mutually agreed-upon interface mechanisms, as applicable.

• Support for Code 128, QR, and Data Matrix symbologies; barcode verifiability suitable for healthcare use.

• Audit logging with export; role‑based access controls.

• Compatibility with the existing IHS D4 platform architecture; no re‑architecture of facility infrastructure.

• Section 508 accessibility conformance (ACR) for software components.

• Operational acceptance measured using ANSI/ASQ Z1.4 (see Section 5 and Appendix F).

Sources proposing “equal” products shall demonstrate compliance with the salient characteristics listed and full operational interoperability with the existing installed base without requiring facility network or infrastructure changes beyond those described in the statement of work.

The period of performance shall be for a base period of twelve (12) months with four (4) 12-month option periods. All work is to be performed in collaboration with IHS technical staff located out of Rockville, MD.

5. INFORMATION SUBMISSION INSTRUCTIONS

The information shall be provided in Adobe PDF or Microsoft Word. Submissions shall be limited to 10 single-spaced pages, with 1-inch margins, and using not less than 12-point font.

Charts, tables, diagrams and captions can be in 10-point font and shall be counted as part of the 10-page limit; the cover page is not included in the 10-page count. The information should consist of the following:

• A cover page including the respondents’ technical and administrative points of contact, with names, titles, addresses, telephone, and e-mail addresses; title of project;

socioeconomic status; and Unique Entity Identifier (UEI) Number

• Existing Federal contract vehicles awarded

• A focused response to Section 4

Please refrain from including marketing brochure materials. HHS is requesting tailored responses and not submission only of capability statements. Respondents do not need to address all bullet points but are requested to address as many as possible.

• IEE/ISBEE representation form (attached)

• Any Governmentwide Acquisition Contract (GWAC), General Services Administration

(GSA) Schedule vehicle, or other available procurement vehicles your company maintains that could meet this requirement

The response must be submitted no later than Friday, November 13, 2026, at 10:00am Eastern Time. The response must be submitted to john.alozie@hhs.gov as an interested vendor, along with all required documents listed above.

Disclaimer and Important Notes. This notice does not obligate the Government to award a mailto:john.alozie@hhs.gov contract or pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed. Information provided will be used to assess tradeoffs and alternatives available for the potential requirement and may lead to the development of solicitation. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. Responses to this notice will not be considered adequate responses to a solicitation, should one be issued.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

(End of RFI)