Questions and Answers.pdf
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- Solicitation number
- IHS1520271_Pharmacist_Tsaile
About this file
This is a Questions and Answers document for federal contract opportunity IHS1520271, a pharmacist services contract with the Indian Health Service (IHS) at Tsaile Health Center in the Navajo IHS areas. The Q&A clarifies solicitation and Performance Work Statement (PWS) requirements following contractor inquiries regarding contract scope, pricing, and performance expectations.
Key clarifications include: the primary place of performance is Tsaile Health Center with potential assignment to other Navajo IHS healthcare facilities as directed; the period of performance follows solicitation or contract dates (base period plus option years); government furnished quarters are available at approximately $475/month; the contract requires a Board Certified pharmacist and remains a Firm-Fixed Price contract with full pricing breakdown submissions required; the DEA license requirement and emergency medicine-specific references have been removed; clinic operating hours, work schedules, and specialty requirements are defined in the revised PWS; this is a new requirement (not an existing contract); current staffing at Tsaile Health Center includes 3-4 other pharmacists; and the base period is funded. An extension was granted to allow bidders to review government responses for recruitment and accurate pricing purposes. The document confirms that Cover Page, Cover Letter, and Table of Contents are excluded from page counts, Section 9.0 (Performance-based Matrix) is not valid, and file submissions should not exceed 8GB via email.
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Questions and Answers - IHS1520271
1) General. Can the Government please confirm if there are any file size limitations that will affect/restrict its ability to receive and open documents via email?
a. None provided but recommend not to exceed 8GB.
2) Solicitation. Will the Government confirm that the Cover Page, Cover Letter, and Table of
Contents are excluded from any page count?
a. Refer to solicitation as stated.
3) PWS, TOC, Page 1. Table of Contents list Section 9.0 Performance-based Matrix, however Section 9.0 is missing or not included. Please provide or indicate the section is not valid.
a. Section 9 is not valid and has been removed.
4) PWS, 1.2.1, Page 2. Place of Performance indicates multiple facilities, please provide a list of all facilities with addresses that require services. This is needed to determine travel, transportation and other potential costs/needs.
a. Place of Performance is defined in revised PWS.
5) PWS, 1.2.2, Page 2. This Period of Performance section notes a base and up to three (3) option years for a total of 48 months, while the pricing schedule on the Solicitation only allows pricing for a base and two (2) option years for 36 months. Please clarify the correct Period of Performance and correct the appropriate one in the documents.
a. PWS now states to refer to solicitation or contract dates.
6) PWS, 4.1.1, Page 7. Please provide the IHS Manual, Part 3 Chapter 4 for conformance, or clarify the dress code expectations?
a. Addressed, refer to revised PWS.
7) PWS, 5.1.2, Page 8. Please provide Section 11.0 that is referenced.
a. Addressed, refer to revised PWS.
8) PWS, 5.2.1, Page 8. Please clarify the "Government may establish clinic operating hours and required coverage periods"?
a. Addressed, refer to revised PWS.
9) PWS, 5.2.1, Page 8. Please provide the work schedule and all clinic hours so contractors can price accordingly and plan to meet expectations.
a. Addressed, refer to revised PWS.
10) PWS, 6.0, Page 10. Please provide or clarify the "specialty required by the contract" so contractors can seek to meet the 12 month "Specialty" requirement.
a. Addressed, refer to revised PWS.
11) PWS, 8.1, Page 13. Please provide the Position Description, available upon request under subsection A.
a. Addressed, refer to revised PWS.
12) General. Can the Government please confirm if this opportunity is funded, or if there are any obstacles that would impede an award for this opportunity to be made?
a. Base period is funded.
13) Solicitation, Page 2. Under Volume 3 instructions, would the government either remove or clarify the statement "Duplicate key personnel submissions from different agencies may render quote submissions nonresponsive."? It is suggested to remove since potential employers would not have insight of applicants employment strategies.
a. This will remain as is. It's not the Government's responsibility to decide which agency has exclusive rights to a specific key personnel.
14) Solicitation, Page 2. Since this a Firm-Fixed Price contract please remove the requirement to provide a full breakdown of pricing to include Overhead, G&A, Fringe, Profit, etc. As this is not a Cost Plus contract.
a. This will remain as is.
15) General. Please provide any required travel and the expectations? It is noted that multiple sites may need coverage but the government does not provide the exact location, number of locations, approx. distance to/from, or the days/times coverage is needed at these other locations. In order to accurately price contractors will need to know the specific requirements of travel, if personal vehicles we be needed, is the distance long enough that per diem is required, is travel time to other locations is paid, etc.
a. The Pharmacist will be providing services primarily at the Tsaile Health Center.
16) PWS, 6.2, Page 11. Will the government remove the "Board Certified" requirement? This would allow for a larger group of registered Pharmacist, who have interest to apply.
a. This will remain as is.
17) General. Would the government provide an extension to allow bidders to review all government responses so the they can recruit and price accurately?
a. Yes.
18) PWS, Please clarify the days and hours of service that is to be covered?
a. Addressed, refer to revised PWS.
19) Solicitation, Page 2. The solicitation requires a DEA license for key personnel. Please clarify whether an individual pharmacist DEA registration is mandatory for performance and identify the duties requiring DEA registration.
a. This was removed.
20) PWS, page 3, 4, 5, 13; Several references appear specific to emergency medicine rather than pharmacist services. Please confirm whether these requirements apply to this solicitation or will be removed through amendment.
a. This was removed.
21) PWS, 2.31, Page 5. "Details the pharmacist performs outpatient pharmacist services which the time can vary according to the needs of each facility and/or clinic. As these varying services are undefined, will the Government be providing a reimbursable contract line item for contractor to invoice and be paid for these undefined services?"
a. No. Hours and place of performance are defined in revised PWS.
22) PWS, 5.1.5, Page 8. Section 5.1.5 details lodging by government quarters for the Key personnel is available. Can the Government please clarify if furnished government quarters or lodging will be available at time of award, and if so for any pricing purposes, what is the associated rental rates and historical utilities cost?
a. Refer to solicitation about furnishing of Government quarters. Average price is approximately $475.00/month.
23) PWS, 5.2.3, Page 8. Section 5.2.3 details that when directed by the Supervisor, key personnel may be assigned to other duty sections as needed to support patient care. Can the Government please clarify if the services are solely related to "other healthcare facilities in the Navajo I.H.S.
areas within the Tsaile Health Center"?
a. Place of Performance is defined in revised PWS.
24) General. Can the Government please clarify if this is an existing or new requirement, and if existing please provide the contract number to offerors? Additionally, if an existing requirement, can the Government please provide historical overtime hours/information as relates to "Overtime Rate" as represented within the "Schedule of Items"?
a. This is a new requirement.
25) General. Could the Government indicate the current pharmacist staffing level at Tsaile Health
Center, including the number of Government and contractor pharmacists with whom the awarded contractor’s pharmacist would work?
a. There are 3-4 others.
File details come from the government source that posted it. Updated .