IHS1513055 SSN Clinical Lab Mgmt SMA.pdf

SOURCES SOUGHT NOTICE NUMBER: IHS1513055 “Clinical Laboratory Instrument Management

Software, Hardware, Support and Maintenance Services”

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation, an obligation, or commitment by the Great Plains Area Indian Health Service (GPAIHS) –

Division of Acquisition Management (DAM), Aberdeen, South Dakota.

This notice is intended strictly for market research to determine the availability of Indian Economic

Enterprises (IEE). Responses are encouraged to include the attached Indian Firm Representation Form.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. The anticipated applicable NAICS code for this acquisition is 518210 Data Processing, Hosting, and Related Services, other relevant NAICS codes will be considered based on responses received.

1.0 BACKGROUND

The GPAIHS DAM plans to solicit a Firm Fixed-Price, Non-Personal Commercial Services, Contract for

Areawide Clinical Laboratory Instrument Management Solution Software, Hardware, Support, and

Maintenance Services for the Indian Health Service Health Care Facilities throughout the Great Plains

Area Indian Health Service in North Dakota and South Dakota.

2.0 OBJECTIVE

The primary objective is to procure clinical laboratory instrument management solution software, hardware, support and maintenance services contract – base plus four (4) option years.

3.0 SCOPE

The Great Plains Area (GPA) laboratories have a continual need to have an instrument interface solution which allows for the communication of clinical laboratory instruments to the Indian Health Service (IHS)

Resource and Patient Management System (RPMS). This instrument interface translates RPMS data via an HL7 interface to allow laboratory test orders placed in RPMS/EHR to transmit to the laboratory instruments and once the tests are completed, to send results back to the patient’s electronic health record that the medical staff use for direct patient care.

4.0 CONTRACT REQUIREMENT(S)

The Government reserves the right to review and verify the contractor’s work. The Contractor shall have a prior successful history in providing services that demonstrates and ability to provide these services to the Government.

The contractor’s terms and conditions shall be incorporated into the contract by reference. Where conflicts arise, the Federal Acquisition Regulations, and other Federal Regulations, Laws and Rules shall take precedence.

5.0 TYPE OF ORDER

This is a Firm-Fixed Price, Non-Personal Commercial Services Contract.

6.0 ANTICIPATED PERIOD OF PERFORMANCE

Base Year: January 1, 2026 to December 31, 2026

Option Year One: January 1, 2027 to December 31, 2027

Option Year Two: January 1, 2028 to December 31, 2028

Option Year Three: January 1, 2029 to December 31, 2029

Option Year Four: January 1, 2030 to December 31, 2030

7.0 PLACE OF PERFORMANCE

IHS Health Care Facilities throughout the Great Plains Area Indian Health Service in North Dakota and

South Dakota.

8.0 PAYMENT

INVOICE SUBMISSION AND PAYMENT

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum Improving

Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice

Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the

Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register, however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-

3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov.

9.0 POINT OF CONTACT

Point of Contact: William Kohl, Contract Specialist at William.Kohl@ihs.gov.

10.0 SUBMISSION INSTRUCTIONS

Interested parties shall submit their capability statement via email to William Kohl, Contract Specialist at William.Kohl@ihs.gov. Must include Sources Sought Number IHS1513055 in the Subject Line. The due date for receipt of statements is September 8, 2025 - 3:00 PM Central Time.

All responses must be received by the specified due date and time in order to be considered.

This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of GPAIHS DAM.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov mailto:William.Kohl@ihs.gov mailto:William.Kohl@ihs.gov

GPAIHS DAM does not intent to award a contract on the basis of responses nor otherwise pay for the preparation on any information submitted. As a result of this notice, GPAIHS DAM may issue a Request for Quote (RFQ).

THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against GPAIHS DAM shall arise as a result of a response to this notice or GPAIHS

DAM’s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement.

11.00 DISCLAIMER AND IMPORTANT NOTES

This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response in complete and sufficiently detailed to allow the Government to determine the organization’s qualifications to perform the work. Respondents are advised that the

Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in SAM.gov. However, responses to this notice will not be considered adequate responses to a solicitation.

12.00 CONFIDENTIALLITY

No proprietary, classified, confidential, or sensitive information should be included in your response.