PWS - MHC Clinic Signage-1_Redacted.pdf

Source Selection Information—See FAR 2.101 and 3.104

[This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation]

Indian Health Service

Mid-Atlantic Service Unit

Monacan Health Center Servers

Performance Work Statement for

Exterior Building Signage for the Monacan Health Center

November 29, 2024

PWS for Monacan Health Center Exterior Signage

Developed by Virtual Acquisition Office™ for federal government use and customization.

Table of Contents

1.0 General

2.0 Specific Requirements/Tasks

3.0 Delivery or Deliverables

4.0 Meetings

Note that while, as a matter of policy, some agencies require the government to prepare the PWS, the guidance at FAR 37.602(a) stipulates that “a Performance work statement (PWS) may be prepared by the Government or result from a Statement of objectives (SOO) prepared by the Government where the offeror proposes the PWS.”

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

Performance Work Statement (PWS) for the

Exterior Building Signage for the Monacan Health Center

1.0 General

1.1 Introduction

The Mid-Atlantic Service Unit’s mission is to raise the physical, mental, and spiritual health of the Native American population that lives in the geographic area. The mission is implemented by developing Direct Care Services and administering the Purchased/Referred Care (PRC) program. This acquisition will assist the MASU, who is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. This purchase is for the design and installation of exterior building signage including dimensional lettering on the west elevation of the building and a 40”x 96” sign with stone base by the road frontage.

1.2 Objective

The purpose of this solicitation is to select a vendor that shall provide the newly built facility with exterior signage.

1.3 Scope of Work

The Mid-Atlantic Service Unit has identified a requirement to install dimensional lettering on the West Elevation of the Monacan Health Center facility that reads “INDIAN HEALTH SERVICE MONACAN HEALTH CENTER” and a 40”x96” internally illuminated sign with a stone base that matches as closely as possible to the Monacan Indian Nation Tribal Sign next door.

1.4 Background

The MASU is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. This purchase is for critical for patients to identify the location of the Monacan Health Center facility.

1.5 Type of Contract Contemplated

Firm Fixed Price

1.6 Period of Performance

o Base Year – February 1, 2025 – January 31, 2026

The Period of Performance shall be for one year.

Developed by Virtual Acquisition Office™ for federal government use and customization.

1.7 Place of Performance

MASU – Monacan Health Center

108 Dixie Airport Rd

Madison Heights, VA 24572

2.0 Specific Requirements/Tasks

2.1 Period of Performance

The Mid-Atlantic Service Unit is moving to direct care services by establishing two comprehensive health care clinics for seven newly federally recognized tribes. The installation of exterior signage is necessary to establish business in the new facility located in Madison Heights, Virginia. This purchase needs to be processed at this time to meet an anticipated opening date of Spring 2025.

The period of performance will be for one year and will consist of the installation of the aforementioned items.

2.2 Technical Requirements

2.2.1. This shall be a turn-key installation wherein the Contractor shall provide all labor and equipment complete requirements outlined in this document.

2.2.2. The Contractor shall provide an exterior signage solution at the MHC that will meet the requirements below:

2.2.3. The Contractor shall provide all labor, tools, materials scaffolding, platforms, and any additional equipment required to include man lifts, man lift operators, vehicles, fuel, and all incidental expenses necessary to perform the following services required to prepare install exterior signage at the facility. The Contractor must obtain any permits from the County of Amherst that are necessary to perform the work and make sure installation location is approved in advance.

2.2.4. It is the contractor’s responsibility to verify and confirm all measurements prior to starting any work. After award of contract The Contractor is permitted to schedule a site visit to confirm dimensions and develop deployment and installation plan. The site visit will be coordinated with the COR five at least five business prior to visit.

2.2.5. The Contractor must use the approved logo from DHHS/IHS for their design and all lettering must be in a standard font. All proposed rendered designs and lettering mock-up’s must be approved by the COR before development to verify compliance with Indian Health Service Public Affairs.

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

a. Main Facility Sign: The contractor shall design and install a new main facility sign. The sign shall be designed to resemble the sign for the Monacan Indian Nation building next door. The sign shall have a stone base and should be 40” x 96” in size and be internally illuminated with LED lights. The design shall include sign dimensions, sign structure, supplementary supports, electrical service connection, and LED lighting specifications. Additionally, the contractor shall provide the COR with the proposed rendered design for approval.

b. Dimensional Lettering: The contractor shall design and install dimensional lettering on the west elevation of the clinic that reads “INDIAN HEALTH SERVICE” AND “MONACAN INDIAN NATION” on two separate lines. Mock-up design is attached for reference. Lettering should be at least 12-15” tall. Size of building space available is approximately 23’ in length. Design must be approved by COR before ordering.

2.3 Installation

2.3.1. The vendor shall furnish all personnel, labor, materials, tools, equipment, supervision, and oversight required to for the delivery, and installation of building signage for the facility that complies with all Federal, State and Local regulations.

2.4 Inspection

2.4.1. Installation is subject to inspection by the contracting officer (CO), COR or his/her authorized representative(s), who may require the Contractor to correct any defect(s) or workmanship without cost to the Mid-Atlantic Service Unit or Monacan Health Center.

2.4.2 The Contractor will not invoice the MASU/MHC for supplemental services unless a signed Changed Order by the COR has been received and until all the work described in the Changed Order has been completed to the satisfaction of the COTR. The MASU/MHC will incur no obligation for work that is not authorized in advance with a signed Change Order and/or contract modification.

Standards/Delivery Terms:

Installation, testing and acceptance of this contract must be complete by 120 days from award of contract. The Contractor shall provide a preliminary schedule within 14 days of award with a final schedule required 14 days after preliminary schedule acceptance.

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

Acceptance Criteria:

The contractor must meet or exceed all requirements included in the statement of work.

3.0 Delivery or Deliverables

MASU – Monacan Health Center

108 Dixie Airport Rd

Madison Heights, VA 24572

3.0.1 Hours of Operation: Routine work efforts performed shall be performed during normal site operating hours. The normal site operating hours are 0800-1630.

3.0.2. Testing: The Contractor shall test the lighting of the main facility sign prior to acceptance. Government Multifunction Team member onsite shall validate, date and sign the installation/test procedures.

3.0.3. Site Acceptance: Site acceptance is required prior to final invoice. Site acceptance shall be concluded upon receipt of all deliverables and successful completion of the light testing.

Warranty and Support Requirements:

All contractor provided products must have a minimum 12 month warranty included with the Firm Fixed Price which provides for the repair of all work and equipment that was provided under the scope of work. This 12 months will start after the site acceptance is complete.

Notice to contractors:

All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract.

Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.]

Source Selection Information—See FAR 2.101 and 3.104 Developed by Virtual Acquisition Office™ for federal government use and customization.

4.0 Meetings

For all meetings, the contractor shall be responsible for providing meeting materials, and administrative and facilitation support. Meetings will be conducted at either the Monacan Health Center location at 108 Dixie Airport Rd, Madison Heights, VA 24572 or through an alternative method of communication (such as a teleconferencing), as approved by the Contracting Officer.

4.1 Initial Contact

The Contractor shall identify by name a Provisioning Project Owner (PPO) responsible as the single point of contact from award to final invoice acceptance.

The PPO shall coordinate with the government 14 days prior to arrival and the start of any on-site work. Prior to any on-site work, the PPO shall provide the Government Multi-Function Team (MFT) a project coordination call to review all planned efforts and data collection requirements in support of project implementation.

4.2 Intermittent Project Status Reviews

At the sole discretion of the Government, intermittent project status reviews may be conducted on an informal basis (by telephone or teleconference) or in person at 108 Dixie Airport Rd, Madison Heights, VA 24572 upon 3 days advance notice as approved by the Contracting Officer or COR.

[This footer applies during internal development of the PWS. Remove the footer when officially releasing the PWS to vendors as a draft for comment or in the formal solicitation]