AE Services SOW 1 15 25.docx

Architect and Engineer Services

The Architect-Engineer (A-E) shall furnish all services, labor, equipment, investigations, studies, and travel required for design, engineering, construction and field support services.

PROJECT SUMMARY

1. Project Engineering Support

a. Consultation and advice on preliminary concepts and designs

b. Review of draft plan sets

c. Entering project data into the Sanitation Tracking and Reporting System (STARS)

2. Program Management Consulting

a. Instruct staff on and provide context for local and national SFCB program guidelines

b. Assist with development of local procedures and processes

c. As needed, provide input on the history and precedent of the Tucson SFCB program

3. Technical Writing Services

a. Project final reports

b. Project funding documents

c. Transfer agreements

d. Preliminary engineering reports

e. Design memos

f. Program guidelines

g. Technical Provisions

A. Place of Duty & Duty Hours –The primary place of duty for the off-site contractor will be at a place of their own choosing, but will be local to the Tucson metro area.

Occasionally, work and meetings will need to take place at the Tucson IHS Area Office, Division of Environmental Health and Engineering, Sanitation Facilities Construction Branch, 7900 South J. Stock Road, Tucson, Arizona 85746. Duty hours may vary as appropriate for interaction with SFCB staff of the IHS Tucson Area, as directed by the Director, SFCB.

B. The off-site contractor will be required to travel to various IHS facilities from time to time in the performance of assigned tasks. The Director, SFCB, will be responsible for the monitoring and recording the Contractor hours worked. This process will include attendance logs, sign in/sign out sheets, or other appropriate records which services have been rendered by the off-site contractor. Specialized training may be provided at Government expense to develop skills necessary for the completion of assigned projects, at the discretion and upon approval of the Director, SFCB.

C. Work Oversight and Government-Provided Work Tools - Work performed by the off-site contractor shall be overseen by and under the direction of the Director of the Sanitation Facilities Construction Branch (SFCB), Division of Environmental Health and Engineering (DEHE), IHS Tucson. The Government will provide the off-site contractor a prioritized listing of tasks that shall be completed, including timeframes and schedules for completion. The Government will provide the off-site contractor use of computer hardware, software and other engineering tools appropriate and adequate to perform assigned tasks. This list will be updated as required by IHS.

D. Travel – Travel required and authorized by the Government to perform assigned tasks shall be reimbursed using the appropriate per diem and other travel expenses in accordance with provisions of the standardized Government Travel Regulations. The current rates can be found at the following url: https://www.gsa.gov/travel/plan-book/per-diem-rates.

When vehicular travel is dictated, at the Government’s discretion, the Government may provide a vehicle for the off-site contractor to use. In such cases, the Contractor is only entitled to reimbursement of fuel expenses for the vehicle.

In addition to the negotiated price for authorized travel and per diem expenses, additional authorized travel outside the local area will be separately reimbursed. Local travel is defined as travel within a 50-mile radius of the local or designated A-E office and not eligible for reimbursement.

A. Project Engineering Support: Contractor shall provide consultation and advice on preliminary concepts and designs for water, sewer and solid waste projects carried out by the SFCB, Tucson Area Office, working under the guidance of the Director, SFCB. This work includes reviewing engineering drawings and draft plan sets for errors, omissions, and possible issues related to compliance with the National Environmental Policy Act (NEPA). This task may also include entering project data into the STARS data system, as required. Contractor shall perform other duties related to project engineering support as assigned by the Director, SFCB.

B. Program Management Consulting: Contractor shall answer questions related to local and national SFCB program guidelines, instruct staff on the history and philosophy of the SFCB program, and provide context on how the SFCB program has historically been managed. Contractor shall assist with the development of local processes and procedures, as needed. Contractor shall perform other duties related to program management consulting as assigned by the Director, SFCB.

C. Technical Writing Services: Contractor shall generate, review, and edit project documents under the guidance of the Director, SFCB. Project documents relating to the provision of sanitation facilities and service to two tribes served by Tucson Area include:

1) Project Summaries that outline the types of facilities to be constructed and the estimated cost of said facilities;

2) IHS SFC Environmental Information and Documentation forms required for compliance with the National Environmental Policy Act (NEPA);

3) Memorandums of Agreement (MOA) between the Indian Health Service and Tribes that denote how funding is to be transferred between parties, the contracting methodology by which facilities are to be constructed, the transfer of completed facilities, etc.;

4) Transfer Agreements that convey ownership of facilities from the Indian Health Service to Tribes;

5) Final Reports that document facilities provided and final costs;

6) Preliminary Engineering Reports which document sanitation deficiencies and analyze various alternatives to address the deficiencies;

7) Design Memos which may be used to document design decisions;

8) Updating, revising, and maintaining Program Guidelines for the local SFCB program, at the direction of the SFCB Director;

9) Updating and maintain Technical Provisions that are used by the Tribes in the course of construction contracting. The completion of this task will require the Contractor to contact and closely collaborate with IHS engineers and Tribal representatives.

· Project Engineering Experience – Must have knowledge and experience in the design and review of water and sewer facilities that serve small and micro sized water and sewer systems. Must have familiarity with IHS design philosophy and IHS and EPA funding mechanisms.

· Data Systems – Must have knowledge and skills in using data systems with the capability to learn specialized data systems for tracking project information. Project documents are to be posted on the IHS SFC Program developed and maintained Sanitation Tracking and Reporting System (STARS) website where they are viewed by IHS engineers, IHS Headquarters staff, and other federal agencies. STARS is an Adobe ColdFusion and 2005 SQL Server based platform and the contractor must have working knowledge of the System.

· SFCB Guidelines – Contractor must have working knowledge of the IHS Memorandum of Agreement Guidelines, Sanitation Deficiency System Guide, and the Criteria for the Sanitation Facilities Construction Program which provide the framework for project documents and the overall management of the SFCB Program.

· Environmental Clearances - Contractor must have working knowledge of the process/procedures for compliance with the National Environmental Policy Act (NEPA).

· Written Communication – Must have strong written communication skills with experience related to drafting guidelines, funding documents, engineering reports, technical provisions, transfer agreements, final reports, and compiling project documents as related to sanitation facilities construction projects.

· Education – Recognized Bachelor or Master of Science Degree from an ABET-accredited university in Civil, Environmental, or Mechanical Engineering, including satisfactory completion of course work covering the following topic areas: water supply, wastewater disposal, and fluid mechanics. Evidence of these qualifications shall be furnished before the contract is awarded and whenever the Contractor requests a change in the off-site contractor.

· Typing – Contractor shall be able to type 40 words per minute and be proficient in the use of Microsoft Office programs.

· SFCB Program Knowledge – Contractor shall be knowledgeable in SFCB program management, history, precedent, and philosophy, and able to mentor, teach, and effectively explain current SFCB program guidelines to SFCB staff.

· Professional Registration – Must possess current registration as a professional civil or environmental engineer in any U.S. state.

Special reports may be requested on any technical or administrative aspect of contract performance. Requests for such reports will be provided in writing to the Director, SFCB, IHS Tucson Project Officer stipulating information required, time frames for response and instruction on submissions.