IHS_Sources_Sought_IHS1529834_2026-07-23.pdf

SOURCES SOUGHT NOTICE — BUY INDIAN ACT

Oklahoma City Area Office · Notice ID IHS1529834

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, the Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Service (IHS) requirement for Stryker Neptune Rover and Docking Station Service Maintenance Agreement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to provide a service contract for two Neptune Rover 3 and one Neptune 2 Docker.

Applicable NAICS Code: 339112 — Surgical and Medical Instrument Manufacturing (small business size standard: 1,000 employees). Product Service Code (PSC): J065.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company socioeconomic status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, telephone number(s), and website address.

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives.

f. CAGE Code.

g. Tax ID.

h. Date submitted.

i. Applicable company GSA Schedule number or other available procurement vehicle.

j. Company's System for Award Management (SAM) registration status. All respondents must register in SAM at https://www.sam.gov/.

k. Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government Point of Entry (GPE). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS1529834 in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 2:00 PM CST on July 30, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is 5 pages.

Attachments:

1. Buy Indian Act Indian Economic Enterprise Representation Form

2. Statement of Work (SOW)

Department of Health and Human Services Indian Health Service

Statement of Work (SOW) Stryker Neptune Rover and Docking Station Service Maintenance Agreement

1. PURPOSE OF THE PROJECT

The Indian Health Service (IHS), a federal agency within the Department of Health and Human Services, is responsible for providing federal health services to American Indians and Alaska Natives. The mission of IHS is to raise the physical, mental, social, and spiritual health of American Indians and Alaska Natives to the highest level and assure that comprehensive, culturally acceptable personal and public health services are available and accessible to members of the 574 federally recognized Tribes across the United States.

The Lawton Service Unit is a Joint Commission accredited federal facility in Oklahoma. To meet our mission, Stryker Neptune Rover and Docking Station Service Maintenance Agreement is medical modality that has been deemed necessary to augment the services as such are necessary to support and supplement health care within the hospital. The mission of the Lawton Service Unit is to deliver quality care in order to attain positive health outcomes for all our valued patients with emphasis on cultural sensitivity and human dignity.

Service contract is needed for two Neptune Rover 3 and one Neptune 2 Docker.

the manufacture Stryker requires Stryker technicians to perform PM's and repairs. Equipment is proprietary.

50LAB-69022 Stryker Neptune 3 Rover sn#2232100303 50LAB-69023 Stryker Neptune 3 Rover sn#2232702203 50LAB-69024 Stryker Neptune 2 Docker sn#2234110243

2. DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide a comprehensive coverage for service and repair of two Stryker Neptune 3 Rovers and comprehensive coverage for service and repair of one Neptune 2 Docker at a fixed monthly rate.

3. PERIOD OF PERFORMANCE

Base Period of Performance of one year 9/21/2026-09/20/2027 plus four (4) one year option periods.

4. LEVEL OF EFFORT

4.1. Two bi-annually Scheduled Preventative Maintenance inspections in accordance with Stryker

Preventative Maintenance Checklist

4.2. Unscheduled repair visits to correct equipment malfunctions, which includes OEM replacement parts, travel, and labor. Unscheduled repairs shall have a 48-hour on-site response time.

4.3. Access to service hotline in case of an emergency or another issue regarding technical or application problems.

4.4. Offeror shall provide technical support 24/7 to include unlimited calls for customer and service support. Phone support shall have a 4-hour phone response time

4.5. Offeror shall provide services during normal business hours M-F 8AM 5PM (CST) excluding Federal Holidays

5. SPECIAL REQUIREMENTS

5.1 Offeror shall notify the Lawton Indian Hospital Biomedical Engineering Department prior to performing any services.

5.2 In accordance with HHSAR 304.1301(a) HHS follows National Institute of Standards and Technology (NIST) Federal Information Processing Standards (FIPS) Publication (PUB) Number 201-2, Personal Identity Verification (PIV) of Federal Employees and Contractors, and OMB implementation. Contractor employees will be the Security Office upon enter/exiting facility for service. (Security Clearance for on-site human services).

5.3 The US PHS Lawton Indian Hospital is a tobacco/smoke free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.4 Security Requirements: Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies. The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to

5.5 The premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, escort by Lawton Indian Hospital official, presenting valid identification, smoking restriction, and any safety procedures.

5.6 The contractor shall not disclose or cause to disseminate any information concerning operations of Lawton Indian Hospital. Such action(s) could result in violation of the contract and possible legal actions.

5.7 All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, sha

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1 Delivery: The contractor will coordinate the delivery and installation date with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employee will work with the pertinent government agency (ices) to secure the needed dock access. No deliveries can be made after 4:15pm. Driver needs a valid ID.

6.2 Reporting: The contractor shall submit a service report, and checklist if applicable, to the Lawton Service Unit Biomedical Engineering Department within 5 business days after services rendered.

6.3 Contractor shall remit and original and two (2) copies of its invoice to:

IHS OKLAHOMA AREA

ATTN: FINANCIAL MANAGEMENT

701 Market Drive

OKLAHOMA CITY, OKLAHOMA 73114

6.4. Contractor shall also email invoice to: Haylee.Sellers@ihs.gov

6.5 Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meets the terms and conditions of this contract.

-free telephone number for service calls, which must be answered during at least eight working hours, between 8:00 am and 5:00 pm, Monday through Friday.

6.7 Personnel Qualifications:

All Technicians and /or representatives shall be qualified per manufacture requirements, to fulfill PM and service requirements as stated in the manufacture service manual.

7. GOVERNMENT FURNISHED PROPERTY, FACILITIES AND SERVICES

7.1 The Government shall supply: A safe working environment for the contractor representative and supply adequate power for test equipment and tools.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES AND SERVICES

8.1 Required personnel, materials, supplies and equipment: The contractor shall furnish all personnel, materials, supplies and equipment required to perform work under the contract.

9. CHANGES TO THE STATEMENT OF WORK (SOW)

9.1. Any changes to this SOW shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

Performance Objectives

Acceptable Quality Level

Performance Measure

Surveillance

OEM Planned Maintenance to OEM Standard

Not more than one

(1) instance per performance period

Annually Nuvolo

Availability and Response for customer service concerns

Not more than one

(1) instance per performance period

4 hours on phone response and 48-hour on-site response

Nuvolo

Timely submittal of service report

Not more than one

(1) instance per performance period

Annual and upon repair within 5 business days to the Biomedical Engineering Department

Nuvolo

Notification to Biomedical Engineering Department

Not more than one

(1) instance per performance period

Notify Biomedical Engineering department that FSE is on site and preparing to perform services

Security log

Timely Submittal of Invoices

Not more than one

(1) instance per performance period

Quarterly and upon request

UFMS reports

Department Supervisor Signature:_________________________

Department Director Signature:_________________________

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number

Sources Sought Notice — Buy Indian Act