IHS_Sources_Sought_IHS102027_2026-09-18.pdf

SOURCES SOUGHT NOTICE — BUY INDIAN ACT

Oklahoma City Area Office · Notice ID IHS102027

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, the Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Service (IHS) requirement for JADA System (postpartum hemorrhage control device). Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to provide new JADA System or equivalent FDA-cleared successor product. The delivery locations are: NSSC - DISTRIBUTION CENTER 501 NE 122nd St. Suite F Oklahoma City, OK 73114; NSSC I-35 8601 N I-35 Service Road Oklahoma City, OK 73131; NSSC-Gallup 2400 FUHS Avenue Building 10 Gallup, NM 87301.

Applicable NAICS Code: 339112 — Surgical and Medical Instrument Manufacturing (small business size standard: 1,000 employees). Product Service Code (PSC): 6515.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company socioeconomic status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, telephone number(s), and website address.

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives.

f. CAGE Code.

g. Tax ID.

h. Date submitted.

i. Applicable company GSA Schedule number or other available procurement vehicle.

j. Company's System for Award Management (SAM) registration status. All respondents must register in SAM at https://www.sam.gov/.

k. Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government Point of Entry (GPE). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS102027 in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 2:00 PM CST on October 5, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is 5 pages.

Attachments:

1. Buy Indian Act Indian Economic Enterprise Representation Form

2. Statement of Work (SOW)

Department of Health and Human Services Indian Health Service

National Supply Service Center (NSSC)

Specifications Laborie -JADA 6-4-2026

PURPOSE OF THE PROJECT

The Indian Health Services (IHS), National Supply Service Center (NSSC), has a need for a blanket purchase agreement of the JADA system. The National Supply Service Center has identified the need for this project to improve the management and outcomes of patients experiencing abnormal postpartum bleeding by implementing the JADA System for rapid and effective hemorrhage control. This project aims to enhance patient safety, reduce maternal morbidity, and support timely clinical intervention through standardized use, staff training, and integration of the JADA System into existing postpartum hemorrhage protocols.

DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS

The contractor shall provide new:

JADA System

The product shall:

Be the JADA System or equivalent FDA-cleared successor product.

Be intended for the treatment and control of abnormal postpartum uterine bleeding or hemorrhage.

Utilize vacuum-induced uterine contraction technology.

Be supplied in original manufacturer packaging.

Meet all FDA, manufacturer, and applicable regulatory requirements.

Have a minimum remaining shelf life of 12 months upon delivery unless otherwise approved by the Government.

The Contractor shall ensure:

FDA clearance for marketed products.

Compliance with applicable Quality System Regulations.

Compliance with all applicable Joint Commission standards.

Immediate notification of recalls, safety alerts, and field corrective actions.

Standard Delivery Delivery within 10 business days after receipt of order.

Urgent Delivery Delivery within 48–72 hours when requested for urgent clinical need.

Shipping The Contractor shall:

Package products to prevent damage.

Include lot numbers and expiration dates on packing slips.

Provide tracking information for all shipments.

Technical Support The Contractor shall provide:

Toll-free technical support

Clinical product support Access to product specialists Response within one business day for non-emergency issues

For urgent patient-care issues:

Immediate telephone support during business hours After-hours escalation procedures

3. PERIOD OF PERFORMANCE

Blanket Purchase Agreement of Five (5) years from the date of award.

4. LEVEL OF EFFORT

4.1 The contractor shall provide new products.

This should include all accessories to operate the product.

4.2. The contractor shall deliver to:

NSSC – Distribution Center

501 NE 122nd Street, Suite F Oklahoma City, OK 73114

NSSC – I-35

8601 N I-35 Service Road Oklahoma City, OK 73131

NSSC – Gallup 2400 FUHS Avenue, Bldg. 10

Gallup, NM 87301

4.3. Training: The Contractor shall provide clinical education at no additional cost.

Training should include:

Initial Training Refresher Training Educational Materials

5. SPECIAL REQUIREMENTS

5.1. In accordance with HHSAR 304.1303, to ensure compliance with Homeland Security

Presidential Directive-12: Policy for a Common Identification Standard for Federal Employees and Contractors (HSPD-12), it is the IHS policy that all staff and contractors who require physical access to federally controlled facilities and logical access to the IHS Information Technology (IT) networks and systems must obtain an HSPD-12-compliant access card.

Individuals will be issued an access card upon meeting the HSPD-12 requirements and a favorable background investigation.

5.2. The US PHS National Supply Service Center (NSSC) is a tobacco/smoke-free environment (buildings and grounds). No tobacco/smoking use will be tolerated during service.

5.3. Security Requirements: Contractor personnel will be required to contact the government-designated point of contact upon arrival when reporting for service calls or delivery supplies.

The contractor shall be responsible for the security of all organizational information. Current rules and regulations applicable to the premises, where the work shall be performed shall apply to the contractor and its employees while working on the premises. These regulations include but are not limited to, being escorted by National Supply Service Center (NSSC) officials, presenting valid identification, smoking restriction, and any safety procedures.

5.4. The contractor shall not disclose or cause to be disseminated any information concerning the operations of the National Supply Service Center (NSSC). Such action(s) could result in a violation of the contract and possible legal action.

All inquiries, comments, or complaints arising from any matter observed, experienced, or learned of as a result of or in connection with the performance of the contract, the resolution of which may require the dissemination of official information, shall be directed to the government’s designated representative.

6. DELIVERABLES AND REPORTING REQUIREMENTS

6.1. Delivery: The contractor will coordinate the delivery and training dates with the designated government employee. The government will provide the contractor with dock access and building access for this sole purpose. The designated government employees will work with the pertinent government agency(s) to secure the needed dock access. No deliveries can be made after 3:15 pm. The driver needs a valid ID.

6.2. Contractor Point of Contact: The contractor shall furnish one designated point of contact (POC) to the government’s designated representative for coordination of supplies and delivery. The POC will be empowered to make daily decisions to ensure that the contract implementation and day-to-day maintenance meet the terms and conditions of this contract.

6.3. Contractor’s Phone Numbers: The contractor shall provide a toll-free telephone number for service calls, which must be answered during at least eight working hours, between 7:00 am and 3:30 pm, Monday through Friday.

7. GOVERNMENT-FURNISHED PROPERTY, FACILITIES, AND SERVICES

7.1. The Government shall make no supply of property, facilities, and services.

8. CONTRACTOR FURNISHED PROPERTY, FACILITIES, AND SERVICES

8.1. Required personnel, materials, supplies, and equipment: The contractor shall furnish all personnel, materials, supplies, and equipment required to perform work under the contract, including but not limited to equipment and shipping.

9. CHANGES TO THE SPECIFICATIONS

Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

10. DELIVERABLES/PERFORMANCE MATRIX

# Performance Element Standard SOW Reference Met?

1 Standard delivery timeliness

Delivered within 10 business days after receipt of order

§2 (Standard Delivery)

Yes ☐ No ☐

2 Urgent delivery timeliness

Delivered within 48–72 hours when urgent clinical need is requested §2 (Urgent Delivery) Yes ☐

No ☐

3 Product shelf life Minimum 12 months remaining shelf life on delivery (unless otherwise approved) §2 (Product) Yes ☐

No ☐

4 Shipping documentation

Packing slips include lot numbers and expiration dates; tracking provided for all shipments §2 (Shipping) Yes ☐

No ☐

5 Product condition Products packaged to prevent damage; received undamaged and in original manufacturer packaging

§2 (Shipping/Product)

Yes ☐ No ☐

6 Recall/safety notification

Immediate notification of recalls, safety alerts, and field corrective actions

§2 (Contractor shall ensure)

Yes ☐ No ☐

7 Technical support responsiveness

Non-emergency response within one business day; immediate telephone support during business hours for urgent patient-care issues

§2 (Technical Support)

Yes ☐ No ☐

8 Toll-free line availability

Toll-free line answered at least 8 working hours, 7:00 am–3:30 pm, Mon–Fri §6.3 Yes ☐

No ☐

9 Training delivery Initial and refresher training and educational materials provided at no additional cost §4.2 Yes ☐

No ☐

10 Regulatory compliance

Maintains FDA clearance, Quality System Regulation, and Joint Commission compliance

§2 (Contractor shall ensure)

Yes ☐ No ☐

11 Customer service Provided quality customer service consistent with the NSSC mission Overall Yes ☐

No ☐

12 Terms of the SOW Met the overall terms of the SOW Overall Yes ☐ No ☐

Overall Performance Rating: ☐ Satisfactory ☐ Unsatisfactory

Program Manager/COR Signature:

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number