SOURCES SOUGHT NOTICE — BUY INDIAN ACT

Oklahoma City Area Office · Notice ID IHS-SS-10162026

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, the Indian Health Service (IHS) must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs) capable of performing the below Indian Health Service (IHS) requirement for Commercial Building Materials and Supplies. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Instructions for submission are outlined below.

Indian Small Business Economic Enterprises (ISBEEs) and other small business are highly encouraged to respond to this notice. However, firms should understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. Responses must directly demonstrate the company's capability, experience, and ability to shall furnish commercial building materials and supplies, as ordered, within the following categories (illustrative, not exhaustive or binding): • Lumber, engineered wood, and sheet goods • Fasteners, hardware, and related fittings • Concrete, masonry products, and aggregates • Drywall, insulation, and related finishing materials • Roofing materials and accessories • Plumbing supplies and fixtures • Electrical supplies and fixtures • Paint, coatings, and sundries • General jobsite consumables and comparable commercial building materials. The places of performance are: Lawton Indian Hospital, 1515 NE Lawrie Tatum Rd, Lawton, OK 73507; Anadarko Indian Health Center, 201 E Parker McKenzie Dr., Anadarko, OK 73005;

Carnegie Indian Health Center, 212 E 4th St, Carnegie, OK 73015.

Applicable NAICS Code: 321999 — All Other Miscellaneous Wood Product Manufacturing (small business size standard: 500 employees). Product Service Code (PSC): 5680.

The Government requests interested parties submit a written response to this notice, which includes:

a. Company Name.

b. Company socioeconomic status.

c. Company System for Award Management (SAM) Unique Entity Identifier (UEI) number.

d. Company point of contact, mailing address, telephone number(s), and website address.

e. Name, telephone number, and e-mail address of a company point of contact who has the authority and knowledge to clarify responses with Government representatives.

f. CAGE Code.

g. Tax ID.

h. Date submitted.

i. Applicable company GSA Schedule number or other available procurement vehicle.

j. Company's System for Award Management (SAM) registration status. All respondents must register in SAM at https://www.sam.gov/.

k. Buy Indian Act Indian Economic Enterprise Representation Form (attached).

Disclaimer and Important Notes. This notice does not obligate the Government to award a contract. Any information provided by industry to the Government as a result of this sources sought synopsis is strictly voluntary. Responses will not be returned. No entitlements to payment of direct or indirect costs or charges to the Government will arise as a result of contractor submission of responses, or the Government's use of such information or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published on a Government Point of Entry (GPE). However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

How to respond: Please include the notice IHS-SS-10162026 in the subject line. Responses must be submitted via email to the Contract Specialist, Mary Ann Yocham at maryann.yocham@ihs.gov no later than 1:00 PM CST on October 30, 2026.

Capability statements will not be returned and will not be accepted after the due date. The maximum number of pages for this submission is 5 pages.

Attachments:

1. Buy Indian Act Indian Economic Enterprise Representation Form

2. Statement of Supplies

Department of Health and Human Services Indian Health Service

STATEMENT OF SUPPLIES

Commercial Building Materials and Supplies

1. Purpose / Background

The Department of Health and Human Services, Indian Health Service (IHS), requires a recurring source of commercial building materials and supplies in support of the Lawton Indian Hospital operations and minor maintenance and repair activities. This Statement of Supplies describes the categories of commercial supplies to be furnished under one or more Blanket Purchase Agreements and the ordering, delivery, and administrative terms that apply. No guaranteed quantity is established; the Government is obligated only to the extent that authorized call orders are placed.

2. Scope of Supplies The Contractor shall furnish commercial building materials and supplies, as ordered, within the following categories (illustrative, not exhaustive or binding):

• Lumber, engineered wood, and sheet goods

• Fasteners, hardware, and related fittings

• Concrete, masonry products, and aggregates

• Drywall, insulation, and related finishing materials

• Roofing materials and accessories

• Plumbing supplies and fixtures

• Electrical supplies and fixtures

• Paint, coatings, and sundries

• General jobsite consumables and comparable commercial building materials

All items shall be new, commercial, standard-stock products. Items shall meet applicable commercial grade standards and manufacturer specifications.

3. Ordering

Call orders will be placed by authorized ordering officials against the Contractor's accepted price list / discount schedule. Each order will specify the items, quantities, unit prices, delivery location (if required), and required delivery date. No individual call order shall exceed the Simplified Acquisition Threshold of $350,000. Orders will not be split to evade this limit. Competition among BPA holders will be promoted to the maximum extent practicable per the order-stage procedure in this package.

4. Pricing Pricing shall be based on the Contractor's commercial price list or catalog, less any accepted discount, in effect at the time of order. The Contractor shall honor quoted/accepted pricing and notify the Contracting Officer of any price-list changes. The Contracting Officer or authorized purchaser will determine price reasonableness at the order stage [state method — competing quotes among holders, catalog comparison, prior-purchase comparison].

5. Delivery

• Delivery location(s):

o Lawton Indian Hospital 1515 NE Lawrie Tatum Rd, Lawton, OK.

o Anadarko Indian Health Clinic 201 E Parker McKenzie Dr. Anadarko, OK o Carnegie Indian Health Clinic 212 E 4th Carnegie, OK

• Delivery terms: FOB Destination; delivery lead times as quoted and confirmed at order.

• Will-call / counter pickup (optional per order): The Government may elect, at the call-order stage, to pick up materials at the Contractor's local counter rather than take delivery. When pickup is elected:

o The item price shall be the Contractor's accepted pickup/will-call price (see RFQ Section 5 — quoters provide both a delivered and a pickup price), reflecting that the Contractor is not providing delivery.

o Pickup shall be made only pursuant to a placed call order by a person designated in writing as authorized to take possession on the Government's behalf. The Contractor may require presentation of valid identification and the call-order reference before releasing materials.

o The authorized individual shall sign for the materials; that signed record, with the call-order reference, serves as the receiving document.

• Receiving hours / notice: Coordinate delivery with the designated Government point of contact.

No deliveries after 4:15 p.m. Drivers shall present valid identification.

• Inspection and acceptance: at destination by the designated Government representative.

Nonconforming or damaged materials may be rejected for replacement at no additional cost.

6. Period of Performance 5 Years from the date of the award.

• Each BPA will be reviewed at least annually to confirm procedures are followed and the arrangement still represents value.

7. Special Requirements (facility)

• 7.1 Site security. Contractor personnel and drivers shall contact the Government-designated point of contact upon arrival for deliveries, present valid identification, and comply with all rules applicable to the premises, including escort requirements where applicable.

• 7.2 Tobacco/smoke-free. The USPHS Lawton Indian Hospital is a tobacco/smoke-free environment (buildings and grounds). No tobacco or smoking use is permitted during delivery or service on site.

• 7.3 Safety. Contractor personnel shall observe all facility safety procedures while on site.

8. Contract Administration

• 8.1 Government-furnished. The Government will provide the receiving location and designate personnel to receive and inspect deliveries. No other Government-furnished property applies unless stated.

• 8.2 Contractor-furnished. The Contractor shall furnish all personnel, transportation, materials, and equipment required to supply and deliver the ordered items.

• 8.3 Invoices. The Contractor shall submit a proper invoice following delivery/acceptance to:

Oklahoma City Area Office, Indian Health Service, Finance and Accounting, 701 Market Drive, Oklahoma City, OK 73114 [and/or current electronic invoicing method]. Each proper invoice shall include: company name, address, and phone number; unique invoice number and date; BPA and call-order number; description of items delivered; quantities and unit prices; and total amount.

• 8.4 Point of contact. The Contractor shall furnish a designated POC and a telephone number answered during normal business hours for order and delivery coordination.

• 8.5 Changes. Changes to a BPA shall be authorized only through written correspondence from the Contracting Officer. Costs incurred through the actions of anyone other than the Contracting Officer shall be borne by the Contractor.

9. Changes To The Specifications Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.

DEPARTMENT OF HEALTH & HUMAN SERVICES

Office of Management Services Division of Acquisition Policy (DAP)

5600 Fishers Lane Rockville, MD 20857

INDIAN HEALTH SERVICE

BUY INDIAN ACT

INDIAN ECONOMIC ENTERPRISE

REPRESENTATION FORM

SOLICITATION/SOURCES SOUGHT/RFI #: _________________________________________________

PROJECT TITLE: ________________________________________________________

DATE: ___________________________________________________________________

In accordance with 25 U.S.C. 47 the Buy Indian Act, the signature below constitutes self-certification that the Offeror meets the definition of an “Indian Economic Enterprise” (HHSAR 326.601) in response to this Sources Sought Notice, Request for Information (RFI) or Solicitation and resultant contract.

The enterprise must meet the definition of “Indian Economic Enterprise” throughout the following time periods:

(1) At the time an offer is made in response to this solicitation;

(2) At the time of contract award; and

(3) During the full term of the contract performance period. At any point during these periods, if the Contractor no longer meets the eligibility requirements, the contractor must provide immediate written notification to the Contracting Officer.

Individual Contracting Officers may require documentation of eligibility before awarding a set-aside or sole source contracts under the Buy Indian Act and awards may be subject to protest if the eligibility of the successful Offeror is in question. In addition to the self-certification requirements, successful Offerors must also be registered with the System of Award Management (SAM).

Any false or misleading information submitted by an enterprise when submitting an offer in consideration of an award set-aside under the authority of the Buy Indian Act is a violation of the law and punishable under 18 U.S.C. 1001.

False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

REPRESENTATION

The Offeror represents as part of its offer that it does _____, does not _____ meet the definition of an “Indian Economic Enterprise” with “Indian Ownership” under the authority of the Buy Indian Act.

Name of the 51% owner of IEE Firm

Certifying Signature

Print Name

Name of Federally Recognized Tribal Entity

Business Name

UEI Number

Sources Sought Notice — Buy Indian Act