IHS_Combined_Synopsis_Solicitation.pdf

DEPARTMENT OF HEALTH AND HUMAN SERVICES · INDIAN

HEALTH SERVICE

Phoenix Area Office — 40 N Central Ave #600, Phoenix, AZ 85004

COMBINED SYNOPSIS /

SOLICITATION

Commercial services · FAR Part 12 (Revolutionary FAR Overhaul)

Full and Open Competition

Issuing office Phoenix Area Office

Solicitation No. IHS1524499F

Title WRSU - Reverse Osmosis equipment service and maintenance

Issue date July 21st, 2026

NAICS / size standard [NAICS] (size standard [size standard])

Product/Service Code J046

Set-aside authority Full and Open Competition (FAR part 6 — full and open competition)

Place(s) of performance Whiteriver Hospital, 200 W Hospital Dr, Whiteriver, AZ 85941

Period / delivery 9/22/2026 - 9/21/2031 l Base + four 12- options

Quotes due July 28th, 2026 at 1:00 PM ET

Submit to minkyu.kim@ihs.gov

1. INTRODUCTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR part 12, using the combined synopsis/solicitation format at FAR 12.202(b), as revised under the Revolutionary FAR Overhaul (Executive Order 14275) and the implementing HHS/IHS class deviation, and the simplified procedures for commercial products and commercial services at FAR 12.201-1. This announcement constitutes the only solicitation; quotations are requested and a separate written solicitation will not be issued. Solicitation number [number] is issued as a Request for Quotation (RFQ) for WRSU

- Reverse Osmosis equipment service and maintenance. The associated NAICS code is [NAICS] (size standard [size standard]).

RFO note: FAR 52.212-3 and 52.212-5 are removed. Representations and certifications are obtained through the offeror’s active SAM.gov registration; required clauses are drawn from the FAR 12.205 clause tables.

2. SET-ASIDE DETERMINATION

This requirement is a Full and Open Competition under FAR part 6 — full and open competition.

3. DESCRIPTION OF REQUIREMENT

The Indian Health Service (IHS), Whiteriver Service Unit (WRSU), Whiteriver, Arizona, has a requirement for a full-service preventive maintenance and repair agreement for one (1) **Getinge MRG 2400 Reverse Osmosis (RO) Water Treatment System** located in the Central Sterile Reprocessing (CSR) Department.

The contractor shall provide all labor, supervision, travel, materials, tools, equipment, preventive maintenance, inspections, testing, calibration, repairs, and OEM replacement parts necessary to maintain the system in accordance with the manufacturer's specifications. The contractor shall be an authorized service provider for Getinge equipment and shall ensure all work complies with applicable Federal, State, Tribal, local, NFPA, and Joint Commission requirements.

The contractor shall perform scheduled preventive maintenance during normal business hours, respond to corrective maintenance requests by the next business day, and provide detailed service reports after each service visit. Documentation of current manufacturer authorization and technician qualifications shall be submitted with the quotation.

This acquisition is anticipated to result in a firm-fixed-price contract consisting of a one-year base period and four one-year option periods.

4. DELIVERY, PLACE(S) OF PERFORMANCE, AND PERIOD

Place of performance / delivery: Whiteriver Hospital, 200 W Hospital Dr, Whiteriver, AZ 85941.

Period of performance / required delivery: 9/22/2026 - 9/21/2031 l Base + four 12- options.

F.O.B. point: Destination.

Inspection and acceptance: as provided in the clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services.

5. EVALUATION METHODS

The Government will evaluate quotations and make award using the method below. This language constitutes the tailored fill-in for FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (RFO 12.205(a)(2)), and includes all evaluation factors and criteria for award.

Evaluation. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the responsible quoter whose conforming quotation is rated technically acceptable and offers the lowest evaluated price determined fair and reasonable. The following factor(s) will be evaluated on an acceptable/unacceptable basis: Technical capability; Past performance. No credit will be given for exceeding the acceptability standards. A quotation rated unacceptable on any factor is ineligible for award. The Government may make award without communications.

Past Performance. The Government will evaluate the quoter's recent and relevant past performance as an indicator of its ability to perform this requirement. “Recent” means performed within 3 years of the date of this RFQ; “relevant” means similar in size, scope, and complexity. The Government may consider information from any source, including CPARS, references, and the quoter's experience as a subcontractor. A quoter without a record of relevant past performance will not be evaluated favorably or unfavorably on this factor.

Price. The Government will determine price to be fair and reasonable, based whenever possible on adequate price competition. Price will be evaluated inclusive of transportation charges to destination and by adding the prices for all CLINs / option periods to the base requirement.

Prompt payment discounts will not be considered in the price evaluation.

Quotation is not an offer. A quotation is not an offer and cannot be accepted by the Government to form a binding contract. Any resulting purchase order is the Government's offer to the quoter; a binding contract is formed only when the quoter accepts the purchase order, either by written acceptance or by commencing performance. (RFO 12.201-1(b))

Late quotations. The Government will consider all quotations received by the date and time specified above and may, consistent with good business judgment, consider a quotation received after the due date and time. (RFO 12.203(c)(1))

Brief explanation to unsuccessful quoters. Upon request received within 3 days after a quoter receives notification of award, the Government will provide that unsuccessful quoter a brief explanation of the basis for the award decision. (RFO 13.301 / 12.301(b))

6. INSTRUCTIONS TO OFFERORS

Quotations are due no later than July 28th, 2026 at 1:00 PM ET. Email is the only acceptable method of submission. Submit quotations by email to minkyu.kim@ihs.gov.

Quotations submitted by any other method will not be considered.

Each quotation shall include, at a minimum, the following:

• Vendor name

• Unique Entity Identifier (UEI)

• Prompt payment terms

• Delivery time

• GSA contract number (if applicable)

• Date the quote expires

• Warranty

• Pricing for all line items, and documentation addressing the evaluation factors stated in Section 5

Representations and certifications are made through the offeror’s active SAM.gov registration (FAR 52.212-1; 52.204-7). Failure to provide sufficient technical detail may result in rejection of your quote.

Point of contact: Minkyu Kim.

7. PROVISIONS AND CLAUSES

Provisions and clauses are grouped below — FAR and HHSAR, provisions and clauses separately, in numerical order. Provisions apply to this solicitation only; at award the contract incorporates the clause lists (not the provisions). Items marked “By reference” are incorporated under FAR 52.252-1 (provisions) and 52.252-2 (clauses), with the same force and effect as if printed in full (full text at https://www.acquisition.gov). Items marked “Full text” are printed below; highlighted fill-ins must be completed. Clauses marked “(DEVIATION)” carry the date of the FAR class deviation adopted by your IHS Area.

7.1 FAR Provisions (solicitation only)

Number Title Incorporation

FAR 52.204-

System for Award Management—Registration (DEVIATION) By reference

FAR 52.212-

Instructions to Offerors—Commercial Products and Commercial Services (DEVIATION)

By reference (addenda)

FAR 52.212-

Evaluation—Commercial Products and Commercial Services

(DEVIATION)

Full text — Section 5

7.2 FAR Clauses (incorporated into any resulting contract)

Number Title Incorporation

FAR

52.203-17

Contractor Employee Whistleblower Rights (NOV 2023) By reference

FAR

52.203-19

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

By reference

FAR

52.204-13

System for Award Management—Maintenance (DEVIATION) By reference

FAR

52.204-91

Contractor Identification (DEVIATION) By reference

FAR Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION) By reference

52.209-10

FAR

52.212-4

Terms and Conditions—Commercial Products and Commercial Services

(DEVIATION)

By reference

FAR

52.217-8

Option to Extend Services (NOV 1999) Full text

FAR

52.217-9

Option to Extend the Term of the Contract (MAR 2000) Full text

FAR

52.222-3

Convict Labor (DEVIATION) By reference

FAR

52.222-36

Equal Opportunity for Workers with Disabilities (DEVIATION) By reference

FAR

52.222-41

Service Contract Labor Standards (DEVIATION) By reference

FAR

52.222-42

Statement of Equivalent Rates for Federal Hires (MAY 2014) Full text

FAR

52.222-43

Fair Labor Standards Act and Service Contract Labor Standards—Price Adjustment (Multiple Year and Option Contracts) (DEVIATION)

By reference

FAR

52.222-50

Combating Trafficking in Persons (DEVIATION) By reference

FAR

52.222-62

Paid Sick Leave Under Executive Order 13706 (DEVIATION) By reference

FAR

52.222-90

Addressing DEI Discrimination by Federal Contractors (DEVIATION) By reference

FAR

52.226-8

Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

By reference

FAR

52.232-33

Payment by Electronic Funds Transfer—System for Award Management (OCT 2018)

By reference

FAR

52.232-40

Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) By reference

FAR

52.233-3

Protest After Award (DEVIATION) By reference

FAR

52.233-4

Applicable Law for Breach of Contract Claim (DEVIATION) By reference

FAR

52.240-91

Security Prohibitions and Exclusions (DEVIATION) By reference

FAR

52.244-6

Subcontracts for Commercial Products and Commercial Services (DEVIATION) By reference

Full-text provisions and clauses (fill-ins highlighted)

FAR 52.217-8 — Option to Extend Services (NOV 1999) FAR 52.217-8 (clause) — full text required (fill-ins)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months.

The Contracting Officer may exercise the option by written notice to the Contractor within 60 days before the contract expires.

(End of provision/clause)

FAR 52.217-9 — Option to Extend the Term of the Contract (MAR 2000) FAR 52.217-9 (clause) — full text required (fill-ins)

(a) The Government may extend the term of this contract by written notice to the Contractor within 60 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years.

(End of provision/clause)

FAR 52.222-42 — Statement of Equivalent Rates for Federal Hires (MAY 2014) FAR 52.222-42 (clause) — full text required (fill-ins)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to 5 U.S.C. 5341 or 5332. This statement is for information only: it is not a wage determination.

Employee class — [list each service-employee class]. Monetary wage—fringe benefits — [state the equivalent Federal wage and fringe for each class].

(End of provision/clause)

8. ATTACHMENTS

• Attachment 1 — Statement of Work / Specification

• Attachment 2 — Price Schedule / Quotation form (provides the line-item number(s), items, quantities, and units of measure, including options)

• Attachment 3 — Wage Determination(s)