IHS 1432215 - SOW (1)jeke.pdf

SCOPE OF WORK

2021 Fire Inspections, Alarm Monitoring, and Fire Extinguisher Service

Lawton Indian Hospital Lawton, OK

1. This objective of this project is to provide the 2021 fire inspections, maintenance, technical support, testing and monitoring for the Lawton Indian Hospital. These inspections will cover the requirements put forth by the Joint Commission and the requirements put forth by NFPA codes.

2. Work shall be done while the facility is occupied and operational. Work may be required to be performed during and after normal working hours. Normal working hours are

Monday-Friday from 8:00 a.m. to 5:00 p.m.

3. Contractor shall abide by all Safety and Infection Control Policies and Procedures of the

Lawton Indian Hospital.

4. The Lawton Indian Hospital is a tobacco free. No smoking is permitted on federal grounds.

5. All contract vendor personnel are to sign in with the Security Officer prior to access of job site and notify Safety Officer/Facilities Maintenance at the beginning of each work day. At the end of each work day each vendor personnel are to sign out with the

Security Officer/Facilities Maintenance.

6. Contractor and subs shall have the following licenses:

a. Prime Contractor: Oklahoma State licenses for Commercial Alarm and Fire Sprinkler.

b. Prime or Subcontractor: Oklahoma state license for alarm monitoring.

c. Technicians who perform onsite work shall have appropriate Oklahoma State Licenses for their trades (e.g. Fire Alarm tech shall have a state license, etc.).

A. Services to be Performed by the Contractor

Contractor shall provide the following services. All device counts are approximate.

1. 24 Hour Monitoring

i. Contractor shall provide 24 hour monitoring of fire alarm system. Monitoring shall be able to contact the fire department and Lawton Indian Hospital contacts in the event of an alarm.

2. Inspection of the Fire Alarm Devices at the Following Locations

i. Lawton Indian Hospital Campus

1. Main Hospital Building, CT building, and Biomed Building

a. Notifier Fire Alarm Panel – NFS2-3030

i. 3 Annunciators

ii. Power Extender

iii. File Server

b. 228 Photoelectric Smoke Detectors

c. 16 Heat Detectors

d. 20 Duct Detectors

e. 32 Pull Stations

f. 200 Horn Strobes/Regular Strobes

g. 9 Door Releases

2. Material Management Building

a. Notifier Fire Alarm Panel – NFS-320

i. 1 Annunciator

ii. Power Extender

iii. File Server

b. 19 Photoelectric Smoke Detectors

c. 2 Duct Detectors

d. 14 Horn Strobes

e. 5 Strobes

3. OEH Building

a. Notifier Fire Alarm Panel – NFS-320

b. 10 Photoelectric Smoke Detectors

c. 1 Heat Detector

d. 5 Horn Strobes

e. 5 Strobes

4. Dental Modular Building

a. Notifier Fire Alarm Panel – NFS-320

b. Fire Alarm Devices

5. Behavioral Health Modular Building

a. Notifier Fire Alarm Panel – NFS-320

b. Fire Alarm Devices

6. PHN Building

a. Notifier Fire Alarm Panel – NFS-320

b. Fire Alarm Devices

3. Inspection of the Sprinkler Systems

i. Lawton Indian Hospital Campus

1. Main Hospital Building (421)

a. Backflow Preventers

b. Sprinkler control valves

c. 6 Water Flow Switches

d. 9 Tamper Switches

2. Material Management Building (423)

a. Backflow Preventer

b. 2 Tamper Switches

c. 1 Water Flow Switch

3. OEH Building (425)

a. Backflow Preventer

b. 2 Tamper Switches

c. 1 Water Flow Switch

4. New Dental Modular Building.

a. Backflow Preventer

b. 2 Tamper Switches

c. 1 Water Flow Switch

5. Behavior Health Modular Building

a. Backflow Preventer

b. 2 Tamper Switches

c. 1 Water Flow Switch

4. Inspection of Portable Fire Extinguishers

i. Lawton Indian Hospital

1. 120+ extinguishers throughout campus.

a. Located in Hospital, OEH Building, Bldg 423, Bldg 422, PHN Building, Dental Modular, and Behavioral Health Modular.

2. Annual inspection shall include hydrostatic testing and recharging.

5. Annual Inspection of Fire Doors and Competency Training for LIH Staff

i. Lawton Indian Hospital

1. 16 fire doors

2. 6 smoke doors

3. Inspections shall meet requirements of NFPA 80 and Joint Commission.

4. Inspection report shall be provided and include list of items checked for each fire door along with the unique identifier for each door.

ii. Training

1. Training shall meet Joint Commission competency requirements and be conducted during the annual fire door inspection.

6. Inspection Schedule

i. The Following is the required inspection schedule for the Lawton Service Unit

1. Initiating Device Inspections

a. Supervisory Signal Quarterly

i. March, June, September, December

b. Tamper Switches and Water Flow Quarterly

i. March, June, September, December

c. Duct Detectors Annual

i. December

d. Smoke Detectors Annual

i. December

e. Heat Detectors Annual

i. December

f. Manual Fire Alarm Boxes Annual

i. December

g. Electromechanical Release Devices Annual

i. December

2. Occupant Alarm Notification

a. Audible Devices (horns, bells, etc.)

i. December

b. Visual Devices (strobes)

i. December

3. Alarm Transmission Verification

a. Off-site Fire Responder Verification Quarterly

i. March, June, September, December

4. Kitchen Hood System

a. Kitchen Hood Semi-Annual

i. March, September

5. Sprinkler System

a. Main Drain Test Annual

i. December

b. Backflow Test

i. December

c. Fire Department Connections Quarterly

i. March, June, September, December

6. Portable Fire Extinguishers

a. Annual Inspection/Maintenance

i. September

7. Fan Shut-Down Devices

a. Annual Inspection

i. December

8. Rolling Fire Doors/Shutters

a. Annual Inspection

i. December

9. Five Year flow test

a. December 2021 (last test done in December 2016)

10. Fire Door

a. Annual Inspection

i. June

ii. All inspections shall be performed to meet NFPA and Joint Commission requirements both for content and frequency of inspection.

7. Emergency Repairs

i. In the event of a failure of the alarm system, contractor shall provide 24 hour emergency service to get alarm operational.

8. Other Items

i. All quantities listed within this SOW are approximate. Contractor is responsible for verifying and reporting exact numbers of devices. Devices that are unlisted or exceed number in SOW shall be inspected and included on future reports.

ii. All inspection reports shall have equipment itemized/located, and each piece of equipment shall be listed as pass or fail. (e.g. smoke detector in room XX, pass/fail).

iii. Contractor shall provide technical support and provide basic maintenance/minor repairs for all system components.

1. Minor repairs will consist of the following:

a. Adjustment/reprogramming/replacement of notification/monitoring devices that fail or malfunction during course of contract. (e.g.

replacing a failed strobe or horn)

b. Replacing sprinkler escutcheons.

c. Troubleshooting panel trouble signals.

d. Reconnecting existing disconnected devices.

e. Replacing normal consumable items for panels (e.g. batteries).