REQUEST FOR PROPOSAL NO. __________

Scope of Work

SOLICITATION NO.

Description: Asphalt Emulsion Product for Full Depth Recycling

1.0 Introduction

About the City of Austin The City of Austin, Texas (“City”), is the capital of the State of Texas and the 11th most populous city in the United States. Founded in 1839 and named after Stephen F. Austin, the “Father of Texas”, Austin is widely recognized for its rich history, dynamic culture, and scenic beauty. Home to more than one million residents, with the regional population being over 2.3 million, the City is a thriving hub for government, technology, education, and the arts. The City of Austin has experienced consistent and substantial growth emerging as one of the fastest growing urban centers in the United States.

Austin is known for its vibrant culture, innovative spirit, and cultural diversity. As the “Live Music Capital of the World”, Austin attracts visitors and new residents alike with its high quality of life, vibrant outdoor lifestyle, and robust economy. This dynamic city tops numerous “Best” lists for business, entertainment, cost of living, quality of life, and more. The City’s dedication to building a thriving community has made them a player on the international scene with events such as the United States Grand Prix-Formula 1, ACL Music Festival, South by Southwest, and their first major league sports team, Austin FC (Major League Soccer).

The Austin area is home to major employers such as Dell Technologies, Tesla, Apple, Samsung Austin Semiconductor, IBM, Whole Foods Market, Kendra Scott, YETI Holdings, as well as the largest employer in Austin, the State of Texas. The City is also home to the University of Texas at Austin, one of the largest and most respected public research universities in the nation.

Austin is committed to excellence in public service, sustainability, equity, and community engagement. City departments operate under a Council-City Manager form of government and provide a wide array of services to support residents, businesses, and visitors. This solicitation supports the City’s ongoing mission to promote responsible stewardship of public resources while fostering a safe, inclusive, and thriving community.

2.0 Purpose

The purpose of this contract is to establish an agreement with a qualified Contractor who can provide CSS-1H Asphalt Emulsion Product for general street maintenance and full depth recycling projects on streets throughout Austin.

3.0 Term of Contract

This Contract shall become effective on the date executed by the City (“Effective Date”) and shall remain in effect until the earliest of when the deliverables set forth in the Contract are complete or the City terminates the Contract.

4.0 Background

The City of Austin is initiating a Full-Depth Recycling (FDR) pilot project to evaluate the use of in-place recycling techniques as a cost-effective and sustainable approach to roadway rehabilitation. The pilot will assess the performance, constructability, durability, and overall effectiveness of FDR under local roadway and environmental conditions. The project will provide the City with operational and technical data to help determine the feasibility of incorporating FDR into future street maintenance and rehabilitation programs.

5.0 Tasks/Requirements

5.1 Contractor’s Responsibilities

The Contractor shall have experience in supplying Asphalt Emulsion Products to an agency similar in size and scope to the city.

6.0 Applicable Specifications

6.1 The Asphalt Emulsion Product shall meet the applicable requirements of the following City specifications.

6.1.1 Attachment A - “Item No. 301S Asphalts, Oils, and Emulsions 8-20-07”. Also available via link: ITEM NO. 301S - ASPHALTS, OILS, AND EMULSIONS 8-20-07 | Standard Specifications Manual | Austin, TX | Municode Library

6.2 Material provided by the Contractor be subject to standard laboratory tests by the City contracted testing laboratory. Material that does not meet the specification requirements will be rejected and no payment will be made.

6.3 Contractor’s facility shall be served by an all-weather road. Contractor shall be able to provide pick-up to the City. Contractor shall provide pumping facilities to load City trucks or boosters with minimal delay for pick-up of material. The City may request delivery of materials if the City is unable to facilitate pick-up.

7.0 Documentation Requirements

7.1 The Contractor shall submit certified documentation with its Offer that the material provided meets all the material specifications.

7.2 The Offeror shall furnish with the Offer Safety Data Sheets (SDS), (OSHA Form 20), on all chemicals and hazardous materials specifying the generic and trade name of product, product specification, and full hazard information including receiving and storage hazards. Instructions, special equipment needed for handling, information on approved containers, and instructions for the disposal of the material are also required.

8.0 Delivery/Pickup Specifications

8.1 Pickup Requirements

8.1.1 The Contractor shall notify the City when the requested quantities or types of material are not available. This notice shall be provided to the City on the same day of the City’s order.

8.1.2 There shall be no minimum order quantity for pick up by the City.

8.2 Delivery Requirements

8.2.1 If requested by the City, delivery is to be made within three (3) calendar days after the order is placed either verbally or in writing. All orders must be shipped complete unless arrangements for partial shipments are made in advance.

8.2.2 Delivery shall be made to the following location unless otherwise specified by the City in the order:

Addresses

4411 A Meinardus Dr Austin 78744 / M-F 7:00 am – 11:00 am

6301 Harold Ct Austin 78721 / M-F 7:00 am – 11:00 am

2412 Kramer Lane Austin 78758 / M-F 7:00 am – 11:00 am

9.0 Specific Invoice Requirements

9.1.1 Invoices shall include, but are not limited to the following:

9.1.1.1 Contractor's name, on a professionally pre-printed, sequentially numbered form

9.1.1.2 Contractor's address and phone number

9.1.1.3 City's contract number/purchase order number

9.1.1.4 Date of each pickup

9.1.1.5 Location of each pickup

9.1.1.6 Itemized description of service and pricing for each pickup

9.1.1.7 Chemical Delivery Notice

The City’s preference is to have invoices emailed to tpwaccountspayable@austintexas.gov For questions regarding your invoice/payment, please contact the City Contract Manager.

10.0 Designation of Key Personnel

The City and the Contractor resolve to keep the same key personnel assigned to this engagement throughout its term. In the event that it becomes necessary for the Contractor to replace any key personnel, the replacement will be an individual having equivalent experience and competence in executing projects such as the one described herein. Additionally, the Contractor shall promptly notify the City and obtain approval for the replacement. Such approval shall not be unreasonably withheld. The Contractor’s and City’s key personnel are identified as follows:

City Contract Administrator, Procurement Specialist

Contractor’s Key Personnel

Contractor’s Key Personnel

Scope of Work Revised 07/03/2025