IFPQ_Solicitation_Package_32A0623.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

April 29, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 32A0623

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 32A0623 entitled Security Camera System Replacement in Sacramento County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 4, Proposed Form of Agreement, for requirement details.

In the opinion of the Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Angel Cervantes Jr California Department of Transportation (Caltrans) Email address: Angel.Cervantes.Jr@dot.ca.gov Phone: (916) 201-3927

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at an optional site inspection to be held on May 08, 2025, at 3400 R Street, Sacramento, CA 95816. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENTS 1 & 2) OR THE

DOCUMENT LINK IS PROVIDED ON ATTACHMENT 3, REQUIRED DOCUMENTS.

Sincerely, Angel Cervantes Jr Contract Analyst

Invitation for Price Quote IFPQ Number 32A0623

A) Purpose and Description of Services

1. Contractor shall provide all labor, equipment, materials, supplies, parts (including all types of mounting brackets and conduit), tools, software registration and licenses, travel, and incidentals necessary to remove and legally dispose of the 17 existing security cameras and furnish and install 27 National Defense Authorization Act (NDAA) compliant IP cameras and mounting hardware.

Contractor shall configure the replacement cameras to record to a NDAA-compliant Networked Video Recorder (NVR).

2. The services shall be performed at the District 32 Equipment Headquarters Shop, 3400 R Street, Sacramento, CA 95816, in Sacramento County.

3. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current C-10 (Electrical Contractor) license issued from the California Contractors State License Board (CSLB).

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Bid Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, so it is not necessary to provide a copy.

3. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. Failure of Bidder to sufficiently meet any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time) IFPQ available to prospective bidders 04/29/2025

Optional Site Inspection 05/08/2025 9:00 a.m.

Written Question Submittal 05/08/2025 5:00 p.m.

Final Date for Quote Submission 05/13/2025 5:00 p.m.

Proposed Award Date (estimate) 05/23/2025

2. Optional Site Inspection

A. An optional site inspection is scheduled at 9:00 a.m., May 08, 2025, at 3400 R Street, Sacramento, CA 95816, for the purpose of discussing concerns regarding this IFPQ.

B. In the event a potential prime contractor is unable to attend the optional site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company.

C. All prospective contractors are to be assembled at Caltrans, 3400 R Street, Sacramento, CA 95816, at 9:00 a.m. Bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Caltrans will conduct the site inspection of the facilities and disseminate any additional information to participants, if necessary.

3. Questions and Answers

A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by May 08, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 32A0623. Questions must be sent to the following email:

Email: Angel.Cervantes.Jr@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

4. ADM-1412 – Price Quote Proposal

The total bid proposal for this Agreement must not exceed $461,000.00. A bid amount more than $461,000.00 will be deemed non-responsive and will be rejected.

5. Costs Included in Bid Rates

Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

6. Employment of Undocumented Workers

No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

7. State Prevailing Wages

State General Prevailing Wage Rates will apply for the County of Sacramento, as described in the attached Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

8. Mandatory Organic Waste Recycling

Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

9. Motor Carrier Permit Requirements

A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

10. Contractor Registration Program

A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

11. Contractor’s License

Bidder must have at time of quote submittal and for the duration of the contract, a valid, current C- 10 (Electrical Contractor) license issued by the CSLB, for the type of work to be performed.

Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A)

Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works

Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 3 Required Documents.

14. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

15. Insurance

A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits

In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws

Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 3 Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act

A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 3, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal

A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 32A0623

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 3, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Angel.Cervantes.Jr@dot.ca.gov

F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Angel.Cervantes.Jr@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection

A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service

A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting

A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 32A0623

PRICE QUOTE PROPOSAL

ADM-1412 (REV. 7/2021) Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of Measure)

Total (Estimated Quantity

X Unit Price)

1 1 Each

All labor, tools, supplies, materials, equipment, travel, and incidentals to remove and legally dispose of 17 existing analog CCTV security camera systems, including repairing any holes or penetrations existing after removal, per STD 213, Exhibit A, Scope of Work.

2 18 Each

All labor, equipment, tools, parts, materials, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install one (1) Vicon 32MP Multi-Sensor V2032-WIRE-360 security camera, or equivalent, per STD 213, Exhibit A, Scope of Work.

3 7 Each

All labor, equipment, tools, parts, materials, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install one (1) Vicon 8MP Bullet VA-BVF08A security camara, or equivalent, per STD 213, Exhibit A, Scope of Work.

4 2 Each

All labor, equipment, tools, parts, materials, supplies, travel, including software registration and licenses, cabling and conduit, and incidentals necessary to furnish and install one (1) Vicon 5MP Dome – V2105D-WIR MIR security camera, or equivalent, per STD 213, Exhibit A, Scope of Work.

5 1 Each

All labor, equipment, tools, parts, materials, supplies, and incidentals necessary, including software registration and licenses, to furnish and install one (1) VERA- 2U180R-144 96 TB NVR, or equivalent, per STD 213, Exhibit A, Scope of Work.

6 1 Each

All labor, equipment, tools, parts, materials, supplies, and incidentals necessary to provide asphalt trenching to create a camera network data path, including installing conduit pipe, backfilling, and patching asphalt, per STD 213, Exhibit A, Scope of Work.

7 16 Per

Hour Hourly labor rate to effectuate unforeseen work, per STD 213, Exhibit A, Scope of Work.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 32A0623

PRICE QUOTE PROPOSAL

ADM-1412 (REV. 7/2021) Attachment 1

Subtotal

(Sum of Items 1 - 7)

Maximum allowable expenditure for all unforeseen parts, materials, and supplies as described in Exhibit A, Scope of Work. Actual cost will be reimbursed based on submitted originals receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal).

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal

(Sum of Lines 8 & 9)

Attachment 2 Bid/Bidder Certification Sheet

Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must indicate the title or position that the individual holds in the firm.

This Bid/Bidder Certification Sheet must be signed and returned along with all "required attachments" as an entire package. The price quote must be transmitted in accordance with IFPQ instructions.

A. Our all-inclusive price quote is submitted and marked “Price Quotation Submittal–Do Not Open”.

B. All required attachments are included with this certification sheet.

C. The signature affixed hereon and dated certifies compliance with all the requirements of this proposal document. The signature below authorizes the verification of this certification.

D. The signature and date affixed hereon certifies that this proposal is a firm offer for a 90-day period.

An Unsigned Bid/Bidder Certification Sheet May Be Cause for Bid Rejection

1. Company Name 2. Telephone Number 2a. Fax Number

2b. Email Address

3. Address

Indicate your organization type:

4. Sole Proprietorship 5. Partnership 6. Corporation Indicate the applicable employee and/or corporation number:

7. Federal Employee ID No. (FEIN) 8. California Corporation No.

Indicate the Department of Industrial Relations information:

9. Contractor Registration Number

Indicate applicable license and/or certification information:

10. Contractors State License Board

Number

11. PUC License Number

CAL-T-

12. Required

Licenses/Certifications

13.Proposer’s Name (Print) 14. Title

15. Signature 16. Date

17. Are you certified with the Department of General Services, Office of Small Business and Disabled Veteran Business Enterprise Services (OSDS) as:

a. Small Business Enterprise Yes No If yes, enter certification number:

b. Disabled Veteran Business Enterprise Yes No If yes, enter your service code below:

Note: A copy of your Certification is required to be included if either of the above items is checked “Yes”.

Date application was submitted to OSDS, if an application is pending: _________________

Attachment 2 Bid/Bidder Certification Sheet

Completion Instructions for Bid/Bidder Certification Sheet

Complete the numbered items on the Bid/Bidder Certification Sheet by following the instructions below.

Item Numbers Instructions

1, 2, 2a, 2b, 3 Must be completed. These items are self-explanatory.

Check if your firm is a sole proprietorship. A sole proprietorship is a form of business in which one person owns all the assets of the business in contrast to a partnership and corporation. The sole proprietor is solely liable for all the debts of the business.

Check if your firm is a partnership. A partnership is a voluntary agreement between two or more competent persons to place their money, effects, labor, and skill, or some or all of them in lawful commerce or business, with the understanding that there shall be a proportional sharing of the profits and losses between them. An association of two or more persons to carry on, as co-owners, a business for profit.

Check if your firm is a corporation. A corporation is an artificial person or legal entity created by or under the authority of the laws of a state or nation, composed, in some rare instances, of a single person and his successors, being the incumbents of a particular office, but ordinarily consisting of an association of numerous individuals.

7 Enter your Federal employee tax identification number.

Enter your corporation number assigned by the California Secretary of State. This information is used to verify if a corporation is in good standing and qualified to conduct business in California.

Enter your Contractor Registration Number assigned by the Department of Industrial Relations (DIR). This Information will be used to determine if you are registered with DIR.

Complete if your firm holds a California contractor’s license. This information will be used to verify possession of a contractor’s license for public works agreements.

Complete if your firm holds a PUC license. This information will be used to verify possession of a PUC license for public works agreements.

Complete, if applicable, by indicating the type of license and/or certification that your firm possesses and that is required for the type of services being procured.

13, 14, 15, 16 Must be completed. These items are self-explanatory.

If certified as a Small Business Enterprise, place a check in the “Yes” box, and enter your certification number on the line. If certified as a Disabled Veteran Business Enterprise, place a check in the “Yes” box and enter your service code on the line. If you are not certified to one or both, place a check in the “No” box. If your certification is pending, enter the date your application was submitted to the Department of General Services, Office Small Business and DVBE Services. To get certified, go to https://www.dgs.ca.gov/PD/About/Page-Content/PD-Branch- Intro-Accordion-List/Office-of-Small-Business-and-Disabled-Veteran-Business- Enterprise/Certification-Program.

Attachment 3 Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Attachment 2 - Bid/Bidder Certification Sheet

☐ Non-Collusion Declaration for Public Works Non-Collusion Declaration

California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment Bond (DOT ADM-2009) Payment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record

Attachment 4 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 32A0623

Exhibit A Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Security Camera Replacement Services, as described herein:

Contractor shall provide all labor, equipment, materials, supplies, parts (including all types of mounting brackets and conduit), tools, software registration and licenses, travel, and incidentals necessary to remove and legally dispose of the 17 existing security cameras and furnish and install 27 National Defense Authorization Act (NDAA) compliant IP cameras and mounting hardware. Contractor shall configure the replacement cameras to record to a NDAA-compliant Networked Video Recorder (NVR).

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed at the District 32 Equipment Headquarters Shop, 3400 R Street, Sacramento, CA 95816, in Sacramento County.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on June 15, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 14, 2026 (estimate). The services shall be provided during working hours of 6:00 a.m. to 2:30 p.m., Monday through Friday, except State holidays. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below:

California Department of Transportation (Caltrans):

Contractor: TBD

Section/Unit: District 32 Equipment

Headquarters Shop Sacramento

Project Manager:

Caltrans Contract Manager: TBD

Address: 3400 R Street

Sacramento, CA 95816

Address:

Phone Number: Phone Number:

Email: xxx@dot.ca.gov Email:

7. Work Schedule

A. After execution of this Agreement, Caltrans Contract Manager will provide Contractor with formal Notice to Proceed. Contractor shall contact Caltrans Contract Manager within five (5) business days after receiving Notice to Proceed to schedule a pre-work meeting.

1) Pre-work meeting attendees shall include Contractor, Contractor’s Installer, and Caltrans Contract Manager.

2) Items to be addressed at the pre-work shall include, but are not limited to, project schedule, material storage, inspections, and any other issues that may be pertinent to the job. Discussions shall be documented by Caltrans Contract Manager, and copies furnished to each pre-work meeting participant.

B. Once initiated, all work shall be completed within 30 business days, unless otherwise approved, in advance and in writing, by Caltrans Contract Manager.

8. General Requirements

A. Caltrans will provide badges to Contractor to allow access to on-site facilities and restrooms, if necessary.

B. Caltrans Contract Manager will pre-approve of all materials prior to beginning work.

C. Caltrans Contract Manager will have sole authority to approve or deny Contractor’s equivalent product(s). Contractor shall receive written approval prior to purchasing and/or installing equivalent products. To obtain approval from Caltrans Contract Manager, Contractor shall submit via email, a substitution request which shall include the specification sheet(s) of the proposed equivalent(s).

9. Description of Work

A. Contractor shall remove and legally dispose of the 17 existing security cameras and furnish and install 27 NDAA-compliant IP cameras and mounting hardware, see Attachment A – Site Map for camera locations. Contractor shall configure the replacement cameras to record to a NDAA-compliant NVR.

B. Contractor shall repair any holes or penetrations existing after removal of old cameras and shall be patched or repaired to be watertight and match general building conditions.

C. Contractor shall hold the appropriate certification or license(s) to furnish, install, and program the new security camera system, including required software for the term of this Agreement.

D. Under this Agreement, “parts” include, but are not limited to, conduit, raceway, Category 6 cable (Cat 6) , and low voltage wire that may be needed to install the new cameras.

E. Contractor may utilize existing cabling infrastructure where applicable.

F. Contractor shall furnish and install the following 27 new security cameras:

1) 18 Vicon 32MP Multi-Sensor V2032-WIRE-360, or equivalent.

2) Seven (7) Vicon 8MP Bullet VA-BVF08A, or equivalent.

3) Two (2) Vicon 5MP Dome – V2105D-WIR MIR, or equivalent.

a) Contractor shall provide a pathway map and labeling diagram for the cameras once all 27 cameras are installed.

b) Contractor shall verify locations of newly installed cameras provide adequate field of view with Caltrans Contract Manager.

c) Contractor shall furnish and install enterprise licenses for all cameras and the NVR.

G. Security Camera Locations – Required Conduit and Cat 6 Cabling

Contractor shall furnish and install all required conduit, Cat 6 Cabling, and necessary components for security cameras installed in new locations. See camera list below with cabling requirements:

1) Camera 1 - New location: 300 feet Cat 6 Cable and conduit

2) Camera 2 - New location: 200 feet Cat 6 Cable and conduit

3) Camera 3 - Same Location

4) Camera 4 - New location: 100 feet of Cat 6 Cable and conduit

5) Camera 5 - Move 20’ to N/E corner of the building. 20 feet of Cat 6 Cable and conduit

6) Camera 6 - New location: 100 feet of Cat 6 Cable and conduit

7) Camera 7 - Same location

8) Camera 8 - New location: 150 feet of Cat 6 Cable and conduit

9) Camera 9 - New location: 75 feet of Cat 6 Cable and conduit

10) Camera 10 - New location: 250 feet Cat 6 Cable and conduit

11) Camera 11 - New location: 150 feet Cat 6 Cable and conduit

12) Camera 12 - Same location

13) Camera 13 - New location: 150 feet of Cat 6 Cable and conduit

14) Camera 14,15,16 - Same locations

15) Camera 17 - New location: 100 feet Cat 6 Cable and conduit

16) Camera 18 - New location: 250 feet Cat 6 Cable and conduit

17) Camera 19 - New location: Mount on S/W corner, four (4) feet conduit

18) Camera 20 - Same location

19) Camera 21 - New location: 250 feet Cat 6 Cable and conduit

20) Camera 22, 23, 24, 25, 26, 27 - Same location

H. Contractor shall furnish and install one (1) NDAA-compliant Vicon VERA-2U180R-144 96 TB NVR, or equivalent, in the Administration Building.

1) Contractor shall install NVR at a location and in a rack provided by Caltrans. Caltrans will provide the static IP address for the NVR.

2) Contractor shall connect NVR to the Caltrans network using dual 25 gigabyte fiber cable.

3) Contractor shall program NVR with IP, subnet, gateway, and DNS servers.

4) NVR shall have the memory capacity to record a minimum of 30 days of continuous recording at 15 frames per second (FPS). The video management software (VMS) shall have equivalent live reporting and analytical capabilities as the Vicon Valerus VMS.

Attachment B, Caltrans IT Hardware & Software Standards; Facilities Security and Monitoring, Statewide Surveillance Systems – Closed Circuit TV (CCTV).

5) Contractor shall program the NVR to notify a contact list, provided by Caltrans, in the event of a violation.

6) Contractor shall program all cameras into new NVR for correct operation and set up all analytics on system to assist in detecting intruders.

I. Contractor shall install all cameras to NVR, to ensure the camera system is able to respond in real time to alarms/alerts by notifying Caltrans or a third-party monitoring service of an intrusion event. The Video Management Systems (VMS) shall include a comprehensive alerting system, which includes, but limited to:

1) Alerts shall be configurable to function in various formats, at a minimum through push notifications (for mobile devices) and email.

2) Standard alerts shall encompass motion detection, system health, camera status, and storage retention.

3) Alerts shall be customizable, and the system shall feature advanced analytic capabilities, even if they are not utilized in the initial phase of the project. Examples of advanced analytics include loitering detection, line crossing alerts, and license plate recognition.

J. Video Management System (VMS) Monitoring

1) Contractor shall furnish and install all necessary client VMS software.

2) PC will be provided by Caltrans.

3) Contractor shall provide a minimum of four (4) hours of training to Caltrans staff for the use and management of the system.

K. Asphalt Trenching – Camera Network Data Path

1) In the location identified on Attachment A – Site Map, Contractor shall provide a path for camera network data by saw-cutting the asphalt, trenching to a minimum depth of 18 inches, approximately 50 feet in length, installing appropriate schedule 80 conduit pipe, backfilling, and patching asphalt to match the existing surface.

2) Contractor shall be responsible for using a state-certified locating service to identify if there are other buried obstructions.

L. Contractor shall ensure all exterior cameras are installed with high-definition internet protocol (IP) cameras and will be powered using Power Over Ethernet (POE) technology. All exterior internet protocol (IP) cameras shall be installed using new CAT6 cabling.

M. Any work or material that is found to be substandard by Caltrans Contract Manager, or not in compliance with State or local codes, shall subject Contractor to a call back to redo the job and bring the job up to standard or code. Contractor shall perform any work under a call-back, including the materials required to complete such work, at its sole expense and at no cost to Caltrans.

N. If poor work by Contractor persists and necessitates a third “call back” to complete/correct work, Contractor is hereby advised that this poor work record shall constitute grounds for termination of the Agreement, at the sole discretion of Caltrans Contract Manager, for default per Exhibit D, Section 2 (Termination).

10. Unforeseen Labor and Materials/Supplies/Parts

A. Although it is not anticipated, there may be unforeseen labor, materials, supplies, and/or parts needed to accomplish the services described in this scope of work, such as obstacles or items in the ceiling and/or walls that are in the pathway of this work and must be removed and/or relocated.

B. Contractor shall notify Caltrans Contract Manager immediately if any unforeseen work is discovered. All unforeseen labor, materials, supplies, and/or parts must be submitted to the Caltrans Contract Manager for preapproval, in writing, prior to Contractor purchasing or installing items.

C. If approved,…