IFPQ_Solicitation_Package_02A2520.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

June 9, 2026

Invitation for Price Quote (IFPQ)

IFPQ 02A2520

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 02A2520 entitled Tree Root Removal and Sidewalk Repair Services in Plumas and Tehama County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00,to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Angelica Santillan California Department of Transportation (Caltrans) Email address: angelica.santillan@dot.ca.gov Phone: (916) 708-3898

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Angelica Santillan Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:angelica.santillan@dot.ca.gov

Invitation for Price Quote IFPQ Number 02A2520

A) Purpose and Description of Services

1. Contractor shall provide all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to remove, legally dispose, and replace existing concrete sidewalks, curb and gutter, trench and remove roots, and install root barrier and treat roots with pruning sealer.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License

Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

2. Bidder shall possess at the time of bid submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

3. At time of quote submittal, continuously thereafter, and for the duration of the Agreement, bidder and subcontractor shall be a certified small business, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE) registered with the California Department of General Services (DGS).

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time

(Pacific Time)

IFPQ available to prospective bidders 06/09/2026 Written Question Submittal 06/16/2026 2:00 p.m.

Final Date for Quote Submission 06/23/2026 2:00 p.m.

Proposed Award Date (estimate) 06/30/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 06/16/2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 02A2520. Questions must be sent to the following email:

Email: angelica.santillan@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time https://caleprocure.com/

Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Plumas and Tehama as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle

Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current Class A – General Engineering Contractor license or C-8 – Concrete Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

11. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If subcontractors are used, complete the Bidder Declaration (GSPD–05-105). Failure of a subcontractor to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Bidder may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB), Micro Business (MB), or SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of bidder. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Bidder must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

14. Bonds

Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

15. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 02A2520

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: angelica.santillan@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at angelica.santillan@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more mailto:angelica.santillan@dot.ca.gov https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 02A2520 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 1800 Square Feet

All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and legal disposal of waste necessary to remove existing sidewalk and pour Minor Concrete sidewalks at Red Bluff locations per STD 213, Exhibit A, Scope of Work.

2 1800 Square Feet

All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and legal disposal of waste necessary to remove existing sidewalk and pour Minor Concrete sidewalks at Quincy locations per STD 213, Exhibit A, Scope of Work.

3 1200 Linear Feet All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and disposal of waste necessary to pour curb and gutter at Red Bluff locations per STD 213, Exhibit A, Scope of Work.

4 1200 Linear Feet All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and disposal of waste necessary to pour curb and gutter at Quincy locations per STD 213, Exhibit A, Scope of Work.

5 350 Square Feet All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and disposal of waste necessary to perform concrete grinding at Red Bluff locations per STD 213, Exhibit A, Scope of Work.

6 350 Square Feet All labor, equipment, vehicles, tools, parts, materials, supplies, travel, permits, signage, incidentals, and disposal of waste necessary to perform concrete grinding at Quincy locations per STD 213, Exhibit A, Scope of Work.

Subtotal: $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 02A2520 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

7 20 Hours Hourly rate including all labor necessary to effectuate unforeseen work per STD 213, Exhibit A, Scope of Work. $ $

Maximum allowable expenditure for all parts, materials, supplies, fees, and permits per Exhibit A, Item 23. Actual cost will be reimbursed based on submitted original receipts. This Amount Shall be 10 percent (10%) of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (Subtotal + Line 7+8)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ DIR Verification that subcontractor is exempt from DIR registration (if applicable)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment BondPayment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

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Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 02A2520

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) as needed tree root removal and sidewalk repair services as described herein.

Contractor shall provide all labor, equipment, tools, parts, materials, supplies, travel, permits, fees, and incidentals necessary to remove, legally dispose, and replace existing concrete sidewalk, curb and gutter, trench and remove roots, and install root barrier and treat roots with pruning sealer.

2. The services shall be performed at the following locations in Plumas and Tehama County:

A. City of Quincy - 02-PLU-070 pm 42.5-46.5 B. City of Red Bluff - 02-TEH-005 pm 24.93 - 26.26 / 02-TEH-036 pm 41-43.98

3. Any reference to Caltrans Contract Manager shall also include designee.

4. This Agreement will commence on July 1, 2026 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on June 30, 2028 (estimate). The services shall be provided during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. This Agreement cites specific portions of the most current version of the Caltrans 2025 Standard Plans and Specifications (including revisions), herein collectively referred to as the “Standard Specifications”. The Standard Specifications can be accessed via the Internet at:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications. Only the sections of the Standard Specifications cited in this Agreement are requirements and are hereby incorporated by this reference as if attached to this Agreement. All other portions of the Standards Specifications are not applicable to this Agreement.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans):

Contractor TBD

Section/Unit: District 02/Maintenance Project Manager:

Caltrans Contract Manager: TBD

Address: 1490 George Drive Redding, CA 96003

Address:

Business Phone Number: Business Phone Number:

Email: Email:

https://dot.ca.gov/programs/design/ccs-standard-plans-and-standard-specifications

Exhibit A

Public Works (State)

7. Detailed Description of Work:

Contractor shall provide the following as-needed services requested by Caltrans Contract Manager:

A. Minor Concrete

1) Minor Concrete shall comply with Section 90-2 of the Standard Specifications, Minor Concrete.

2) Contractor shall remove concrete sidewalks, curb, and gutters.

3) Prior to removal of concrete sidewalks sections, Contractor shall saw cut along existing control joints and expansion joints to prevent damage to adjacent remaining concrete sidewalks.

4) Contractor shall remove any tree roots as discussed in Section B, Tree Roots below.

5) Contractor shall pour new Minor Concrete sidewalk with a thickness of four inches (4") to replace the removed sections. Curb and gutter removed shall be replaced with curb and gutter to match the existing site conditions.

6) Concrete sidewalks shall be removed, finished, and open to the public within five (5) working days.

B. Tree Roots

1) One (1) day prior to trench work, Contractor shall fully saturate area to be excavated to a depth of at least one foot (1’) to minimize slumping along trench walls.

2) Contractor shall excavate a narrow trench adjacent to the sidewalk that is six inches

(6”) in width and fifteen inches (15”) in depth. The trench should be located at least six inches (6”) away from the edge of the sidewalk to prevent current or future damage to the concrete.

3) On the side of the trench wall farthest from the sidewalk, Contractor shall brush any loose dirt from the exposed roots that are still attached to the nearby living tree.

Additional soil may need to be removed so that four inches (4”) or the remaining root is exposed and clean of any dirt particles.

4) Using a saw, Contractor shall make a clean cut through the entire root so that the exposed surface is smooth. Apply a generous coating of pruning sealant using a brush to the living tree root and let dry.

5) On the side of the trench closest to the sidewalk, Contractor shall embed a twelve-inch (12”) high, high-impact polypropylene (or polyethylene) root barrier vertically to prevent future root growth from expanding under the sidewalk. If splicing two (2) sections of root barrier within a trench, provide four inches (4”) of overlap between the two (2) pieces. The top of the root barrier should be approximately two inches (2”) below the ground surface.

6) Contractor shall refill the trench with soil removed during trenching. Contractor shall ensure there is at least two inches (2”) of soil covering the top of the root barrier.

7) Contractor shall fully saturate the newly placed soil with water and ensure thorough compaction of refilled areas.

Exhibit A

Public Works (State)

8) At locations where tree roots have extended under the sidewalk causing uplift, Contractor shall remove all the tree roots that have grown into the base under the removed sidewalk sections. Contractor shall reconstruct the base material in kind before pouring new concrete as described in Section A, Minor Concrete above.

C. Concrete Grinding

1) Contractor shall grind concrete sidewalks so that the surface of the concrete is smooth and sections of sidewalk on either side of the expansion joints are level.

2) Grinding shall result in a smooth surface.

3) Grinding equipment shall have diamond cutting blades mounted on a self-propelled machine designed for grinding and texturing concrete pavement.

D. Signage

1) Pedestrian access shall comply with Section 12-4.04, Temporary Pedestrian Access Routes of the Standard Specifications.

2) Contractor shall provide all signs and pedestrian safety devices, such as barricades, and cones, to alert the public of the work being performed and any sidewalk closures or detours resulting from the work described herein.

3) Contractor shall provide pedestrian detour route signage and/or temporary pedestrian access routes as appropriate.

8. Concrete A. The minimum required compressive strength must be 3,6000 psi at 28 days.

B. Concrete must comply with the Standard Specifications, Section 90-2.

C. Reinforcement must comply with Standard Specifications, Section 52, except you may use deformed bars complying with American Society for Testing and Materials (ASTM) A615/A15M, Grade 60.

D. Constructions

1) Where fresh concrete joints existing or previously placed concrete or masonry, the contact surfaces of the existing or previously placed material must be roughened, cleaned, flushed with water and allowed to dry to a surface dry condition immediately prior to placing the fresh concrete. The roughened surface must be no smoother than a wood trowelled surface. Cleaning of the contact surfaces must remove laitance, curing compounds, debris, dirt and such other substances or materials which would prevent bonding of the fresh concrete.

2) Abrasive blast methods must be used to clean horizontal construction joints to the extent that clean aggregate is exposed.

3) Exposed reinforcing steel located at the contact surfaces which is to be encased in the fresh concrete must be cleaned to remove any substance or material that would prevent bonding of the fresh concrete.

Exhibit A

Public Works (State)

E. Forms

1) Forms must be mortar tight, true to the dimensions, lines, and grades shown, securely fastened and supported, and of adequate rigidity to prevent distortion during placing of concrete.

2) Forms for exposed surfaces must be constructed with triangular fillets not less than three quarters inch by three quarters inch (3/4" x 3/4)") attached so as to prevent mortar runs and to produce smooth straight chamfers at all sharp edges of the concrete.

3) Form fasteners must be removable without chipping, spalling, heating or otherwise damaging the concrete surface. Form ties must be removed to a depth of at least one inch below the surface of the concrete.

F. Concrete must be placed under Standard Specifications, Sections 51-1.03D.

G. Finishing Concrete Surfaces

1) Finishing Unformed Surfaces: Slabs must be placed full thickness to finish elevation and leveled to screeds by use of long straightedges. The screeds must be set to grade at approximately 6-foot 6’) centers. After leveling, screeds must be removed, and the surface must be floated with wooden floats. The application of cement dust coat will not be permitted.

2) Finishing Formed Surfaces: Formed concrete surfaces must be finished by filling holes or depressions in the surface, repairing all rock pockets, and removing fins. All surfaces of formed concrete exposed to view must have stains and discolorations removed, unsightly bulges removed, and all areas which do not exhibit the required smooth, even surface of uniform texture and appearance must be sanded with power sanders or other authorized abrasive means until smooth, even surfaces of uniform texture and appearance are obtained. Cement mortar, patching and finishing materials used to finish exposed surfaces of concrete must closely match the color of surrounding surfaces.

H. Curing Concrete

1) Freshly placed concrete must be protected from premature drying and excessive cold or hot temperatures.

2) Concrete surfaces, other than floor slabs, must be cured by the form-in-place method or the water method as specified for structures.

I. Concrete must be protected until it has reached the specified compressive strength.

9. Submittals A. Contractor shall submit to Caltrans Contract Manager within 10 business days after approval of the Agreement: work drawings showing layout details, product specifications, material dimensions and order of work details. No work shall begin prior to a written approval from Caltrans Contract Manager.

B. Contractor shall provide to Caltrans Contract Manager a schedule of planned work timelines with estimated end dates of each step of the project within 10 business days after approval of the Agreement.

Exhibit A

Public Works (State)

10. Substandard Work Any work or material found to be substandard or out of compliance with building codes will subject Contractor to a "call-back" to repair or redo the job and bring the job up to standard or up to code. Any call-back labor and material required will be at Contractor's sole expense.

If substandard work by Contractor necessitates a third call-back to complete or correct a job, it may constitute grounds for Agreement termination. Failure to begin work and to complete work as required by this Agreement shall be considered grounds for termination of this Agreement for default.

11. Legal Compliance Work performed and material used must be compliant with applicable Federal, State, and Local laws, regulations, and codes. Although it is not necessary to obtain building permits to perform work on State-owned properties; work is subject to inspection by local agency code enforcement.

12. Work Stoppages A. If, at any time, Caltrans Contract Manager determines work practices are violating specifications, State, Federal or local regulations, to the extent of potential endangerment of building users, workers, Caltrans employees or the public, Caltrans Contract Manager will immediately notify Contractor (followed in writing) that operations shall cease until corrective action is taken by Contractor. Contractor shall take such corrective action before proceeding with work.

B. Loss or damage due to Stop Work Order(s) shall be Contractor's responsibility.

C. A Stop Work Order, issued by Caltrans shall become effective immediately.

13. Contractor Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards. No day labor shall be used.

B. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) and/or to the general public.

C. Contractor shall conduct its operations as to avoid damage to the property of Caltrans or to adjacent property. If any property is damaged by reason of Contractor's operations, such property shall be replaced or restored at Contractor’s sole expense and to the satisfaction of Caltrans Contract Manager and/or property owner.

D. Contractor shall avoid causing unreasonable inconveniences to any person(s) doing business on Caltrans property. In the event Contractor 's operation creates a condition hazardous to the Caltrans property occupants or the public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractors own expense and without cost to Caltrans.

E. Contractor shall conduct its operations to offer the least possible obstruction and inconvenience to the public. Whenever Contractor’s operations create a condition hazardous to the public, Contractor shall provide, entirely at their own expense, adequate signage warning the public of any dangerous conditions to be encountered and shall furnish, erect, and maintain such fences, barricades, lights, signs, and other devices as necessary to prevent accidents and avoid property damage or injury to the public.

Exhibit A

Public Works (State)

F. Contractor shall conduct its operations in such a manner to avoid persons or damage to the property of Caltrans, or to adjacent properties. If such personal injury or property damage occurs by reason of Contractor’s operations, Contractor shall be fully responsible for compensating those injured, or restoration or repair of the property.

G. Failure to use proper tools and equipment for the specified work will constitute non-conformance and may result in possible termination of Contractor from this Agreement.

Caltrans’ inspection of Contractor’s trucks, tools, and equipment does not certify or warrant the condition of those trucks, tools, and/or equipment for future use.

H. All…