IFPQ_Solicitation_No._04A7391.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

April 17, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 04A7391

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 07A7391 titled On-call, As-needed Hazardous Material and Waste Removal Services - Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Jean Mallare California Department of Transportation (Caltrans) Email Address: Jean.Mallare@dot.ca.gov Phone: (279) 234-2288

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Jean Mallare Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 04A7391

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, disposal fees, permits, licenses, certifications, travel, and incidentals necessary to provide on-call, as-needed hazardous material and waste removal services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Prime bidder shall possess at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid permit issued by the California Department of Industrial Relations (DIR), Division of Occupational Safety and Health (Cal/OSHA). Bidder must provide copy(ies) of the current and valid permit with its quote submittal.

2. Prime bidder transporting hazardous materials and/or subcontractor transporting hazardous materials shall possess, at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid and current Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA).

3. Bidder at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid and current HAZ (Hazardous Substance Removal) certification issued by California Contractors State License Board.

4. Bidder or its subcontractor at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid and current Environmental Protection Agency (EPA) identification number for transport of identified hazardous materials. Bidder must provide copy(ies) of the registration with its quote submittal.

5. Prime bidder transporting hazardous materials and/or subcontractor transporting hazardous materials must possess all the following, at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, valid and current:

A) Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control (DTSC). Bidder must provide copy(ies) of the current and valid registration with its quote submittal.

B) Hazardous Materials Transportation License issued by the California Highway Patrol (CHP). Bidder must provide copy(ies) of the current and valid license with its quote submittal.

C) Hazardous Waste Transporter MCS-90 Endorsement associated with required pollution liability insurance. Bidder must provide copy(ies) of the current and valid endorsement with its quote submittal.

D) Motor Carrier Permit issued by the California Department of Motor Vehicles (DMV).

Bidder must provide copy(ies) of the current and valid permit with its quote submittal.

6. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

7. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s quote deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 04/17/2026

Written Question Submittal 04/24/2026 3:00 PM Final Date for Quote Submission 05/05/2026 3:00 PM Proposed Award Date (estimate) 05/08/2026

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by April 24, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7391. Questions must be sent to the following email:

Email: Jean.Mallare@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

4. State General Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the mailto:Jean.Mallare@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

5. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

6. Motor Carrier Permit Requirements A. Contractor must have a valid Motor Carrier Permit (MCP) issued from the Department of

Motor Vehicles for its services as a Motor Carrier of Property under this Agreement.

Contractor shall pay any required fees necessary to obtain and maintain in good standing the required MCP(s).

B. MCP(s) required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s).

7. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section

1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

8. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current HAZ (Hazardous Substance Removal) license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the price quote. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

9. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If a subcontractor(s) is used, complete the Bidder Declaration (GSPD–05-105).

Bidder must ensure that the subcontractor(s) has all necessary licenses, permits, and/or certifications to accomplish its portion of the work. Failure of a subcontractor(s) to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote.

Contractor may only subcontract portions of the work to a qualified Department of General

Services (DGS) Certified Small Business (SB)/Micro Business (MB), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB or DVBE by DGS. Contractor must ensure that subcontractor(s) is DGS certified SB/MB or DVBE and have all necessary licenses, permits, and/or certifications to accomplish its portion of the work

10. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

11. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

12. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

13. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

14. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7391

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Jean.Mallare@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Jean.Mallare@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

15. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

16. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

17. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

18. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

Contractor’s Name STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7391 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 4

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Column A Column B Column C Column D Column E Column F

Item

Number

Item

Description

Unit of

Measure

Estimated

Quantity

Unit

Cost

Total Amount

(Unit cost multiplied by estimated quantity)

A. Personnel Contractor shall ascertain the appropriate DIR craft/classification prevailing wage rates (if applicable). Worker Classifications, as listed below, are used in this Agreement to entitle a specific type of service and/or function and to cross-reference line items on this Attachment 1, Price Quote Proposal. These classifications are not reflective of Prevailing Wage Classifications and shall not be used for determining prevailing wage hourly rates.

Also refer to this Agreement’s Exhibit A, Scope of Work.**

P01 **Lead Technician / Supervisor Hour 120 $ $

P02 **Technician Hour 80 $ $

P03 **Operator / Driver (without equipment) Hour 120 $ $

P04 **Teamster/ Driver (without equipment and as specified in Exhibit A, Section 7 (b)(4)) Hour 180 $ $

P05 **Laborer (as specified in Exhibit A, Section 7 (b)(5)) Hour 320 $ $

The following items shall be inclusive of the Hourly Rates as applicable:

1. The cost of employer payments to or on behalf of employees, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments INCLUDING SALES AND USE TAXES required by law or otherwise shall be included in the Agreement rates and no additional allowance will be made thereof, unless separate payment provision should specifically so provide.

2. All costs associated with materials/supplies as described in Exhibit A, Scope of Work, shall be included in Contractor’s personnel rates.

Rates include all personal protective equipment (PPE) (level C and D), completion of quarterly reports, chain of custody, and incidentals required to test, identify, reduce contamination, and neutralize waste. Incidental materials include labels, manifests, packing absorbents, drum liners, and incidental testing materials. Tools and small testing equipment includes all incidental hazmat equipment, hand tools, hand truck, “Hudson style” compression sprayer, and forklift) to remove, transport and legally dispose of waste substances and other materials generated at [Caltrans maintenance facilities or] sites [otherwise] designated by Contract Manager.

PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 4

ADM-1412 (REV. 9/2025)

B. Equipment (Hourly Costs cover Operated or Non-Operated Equipment as Noted)

E01 1 ton truck or less Hour 80 $ $

E02 Bobtail truck Hour 80 $ $

E03 40 drum gear truck with lift gate Hour 40 $ $

E04 Tractor and trailer minimum 40 ft. with lift gate Hour 40 $ $

E05 Single bin transport truck Hour 80 $ $

E06 Dual bin transport truck Hour 20 $ $

E07 Water truck (min. 1,000-gal capacity) Hour 40 $ $

E08 Pressure washer Hour 40 $ $

E09 Vacuum truck (110-130 barrel capacity), (Refer to Exhibit A, Section 8.A) Hour 40 $ $

E10 Vacuum truck (10-100 barrel capacity), (Refer to Exhibit A, Section 8.A) Hour 80 $ $

E11 Positive displacement unit truck (i.e. Vactor truck (Refer to Exhibit A, Section 8.A) Hour 40 $ $

A+B = Subtotal Cost (Column F, Page 1) $

PRICE QUOTE PROPOSAL Attachment 1 Page 3 of 4

ADM-1412 (REV. 9/2025)

Column A Column B Column C Column D Column E Column F

Item

Number

Item

Description

Unit of

Measure

Estimated

Quantity

Unit

Cost

Cost is per unit of measure)

Total

Amount

(unit cost multiplied by estimated quantity)

C. Materials

M01 Metal drum 55 gallons (new or reconditioned) Each 25 $ $

M02 Metal drum 85 gallons overpack Each 15 $ $

M03 Tri-wall containers Each 15 $ $

M04 Poly drums, five (5) gallons Each 50 $ $

M05 Poly drums, 30 gallons Each 30 $ $

M06 Poly drums, 55 gallons Each 50 $ $

M07 Stericycle one (1) Quart Sharps Containers (mail back) Each 40 $ $

M08 Stericycle one (1) Gallon Sharps Containers (mail back) Each 40 $ $

M09 Five (5) 20 Cubic Yard Bins (covered) Per Month 24 $ $

M10 Five (5) 40 Cubic Yard Bins (covered) Per Month 24 $ $

PRICE QUOTE PROPOSAL Attachment 1 Page 4 of 4

ADM-1412 (REV. 9/2025)

D. Incidentals*

I01 Disposal Fee actual costs $4,000.00

I02 Per Diem actual costs $3,000.00

I03 Lab and incidental (per Exhibit B, Section 1.C.6) Costs actual costs $3,000.00

*Contractor will be reimbursed for the actual costs as noted in I01-I03 (including applicable sales tax) without additional allowance for markup. These costs are to be substantiated by a copy of the appropriately signed invoice verifying the actual costs.

(1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

(2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

(3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

(4) Each line item must be quoted. Do not leave any unit price column blank or this price quote proposal will be deemed non-responsive.

C+D = Subtotal Cost

(Column F, Page 2)

TOTAL COST (A - D Subtotals) $

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05-105) Bidder Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

Copy of a valid permit with the Department of Industrial Relations (DIR), Division of Occupational Safety and Health (Cal/OSHA)

☐ Copy of Hazardous Materials Registration issued by the United States (US) Department of Transportation (DOT), Pipeline and Hazardous Materials Safety Administration (PHMSA)

Copy of an Environmental Protection Agency (EPA) identification number for transport of identified hazardous materials

Hazardous Waste Transporter Registration issued by the California Department of Toxic Substances Control (DTSC)

☐ Hazardous Materials Transportation License issued by the California Highway Patrol (CHP)

☐ Hazardous Waste Transporter MCS-90 Endorsement associated with required pollution liability insurance

☐ Motor Carrier Permit issued from the California Department of Motor Vehicles (DMV)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Agreement Number 04A7391

Exhibit A

Commercial Services–State Scope of Work

1. Contractor agrees to provide agrees to provide on-call, as-needed hazardous material and waste removal services to the California Department of Transportation (Caltrans), as described herein.

A. Contractor shall provide all labor, equipment, tools, parts, supplies, materials, permits, licenses, certifications, disposal fees, travel, and incidentals required to test, identify, and reduce contamination; neutralize waste; and remove, transport, and legally dispose of waste substances and other waste materials discovered at work areas assigned by Caltrans Contract Manager.

B. Waste to be removed under the terms of this Agreement includes, but is not limited to, hazardous, non-hazardous, environmentally regulated, universal, and biological, which may be containerized or stockpiled. Waste may also include petroleum-based asphalt; soil/absorbent contaminated with oil; diesel or gasoline; waste from asphalt tanks; wash rack clarifiers;

hydraulic hoist pits; kettles; used motor oil; paints; mercury vapor lighting tubes; waste tires/rubber; polychlorinated biphenyls; treated wood waste (TWW); fuses/flares; and used batteries. Caltrans Contract Manager may identify other hazardous waste or environmentally regulated waste subject to the terms of this Agreement.

C. Contractor shall provide hazardous waste assessment, identification and characterization of stored waste in advance of subsequent pick-up and disposal.

D. Contractor shall maintain all applicable California and Federal licenses, endorsements, registrations, identification numbers, and permits for the removal, transport, and/or storage of hazardous and regulated materials as described herein throughout the duration of this Agreement.

2. The services shall be performed at properties administered by Caltrans District 4 Right of Way Property Management and Excess Lands in the counties of Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on June 1, 2026 (estimate), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on May 31, 2028 (estimate). The services shall be provided during normal hours between the hours of 7:00 a.m. and 4:00 p.m., excluding holidays.

The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor: TBD Section/Unit: D4 Right of Way Section/Unit:

Contract Manager: TBD Project Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

Exhibit A

Commercial Services–State

6. Service Requests

A. On an on-call basis, Caltrans Contract Manager shall assign specific services, as described herein, to contractor through the issuance of Service Requests. A Sample Service Request is shown in Attachment 3. All provisions in this Agreement apply to all Service Requests. In the event a request for services is made by telephone, the request will be confirmed in writing via Service Request by Caltrans Contract Manager within five (5) working days. Contractor shall provide the requested services within five (5) working days of the notification.

B. When waste or sump operations impact public health, safety, or welfare, Contractor shall provide services within 24 hours upon notice by Caltrans Contract Manager, unless otherwise authorized in writing by Caltrans Contract Manager.

C. All Service Requests shall be limited to the type of work specified in this Exhibit A, Scope of Work. Payment for these services shall be in accordance with Exhibit B, Budget Detail and Payment Provisions and Price Quote Proposal, Attachment 1.

D. Each Service Request will identify the scope of services, including, but not limited to, service locations, deliverables, performance period, schedule, pickup and disposal services, and costs pursuant to the rates in Price Quote Proposal, Attachment 1. Service Requests shall be the complete instruction and authorization for the proposed work and Contractor shall comply fully with all particulars thereof.

E. Service Requests cannot extend beyond the expiration date of this Agreement. Service Requests cannot be used to amend this Agreement.

F. Contractor shall sign and return Service Requests and include an appointment time for bin drop-off and exchange with a two (2) hour window for arrival.

G. Contractor shall only perform the work authorized. If non-contemplated work is required to accomplish the intent of the Service Request, or if any work not on the original Service Request is needed, additional written authorization shall be obtained from Caltrans Contract Manager prior to beginning work. Caltrans will pay only for work requested and authorized in writing by Caltrans Contract Manager prior to beginning work in a Service Request.

H. Contractor’s failure to begin work or to complete work in the time required shall be considered non-conformance with contract requirements and subject to termination of this Agreement for default pursuant to Exhibit D, Termination.

I. Should Caltrans Contract Manager determine the work has not been completed to their satisfaction, Contractor shall correct the work at Contractor’s sole expense.

7. Definitions As Used in This Agreement A. Contractor’s employees shall comply with California Occupational Safety and Health

Administration (Cal/OSHA) training requirements per California Code of Regulations (CCR), Title 8, Section 5192 (8 CCR 5192), Hazardous Waste Operations and Emergency Response.

Exhibit A

Commercial Services–State B. Job Classifications, as listed below, are used in this Agreement to describe a specific service or function performed by Contractor’s personnel. These classifications are not reflective of Prevailing Wage Classifications and shall not be used for determining prevailing wage hourly rates. Contractor shall ascertain the appropriate Department of Industrial Relations (DIR) craft/classification prevailing wage rate in accordance with the work described herein.

Contractor certifies submittal of its Price Quote Proposal, Attachment 1 satisfies the requirements set forth in this Agreement and prevailing wage requirements set forth by DIR and applicable, law, statute and regulations.

1) Lead Technician/Supervisor: Provides on-site supervision of Contractor’s employees engaged in hazardous waste operations. Must have knowledge of the employer’s safety and health program, Personal Protective Equipment (PPE), spill containment program, and health hazard monitoring procedures and techniques. Lead Technician/Supervisor shall comply with CCR, Title 8, Section 5192 (8 CCR 5192) and Code of Federal Regulations (CFR), Title 29, Section 1910.12(e)(4) (29 CFR 1910.12 (e)(4)).

2) Technician: Requires skills and knowledge of proper use procedures for dealing with sample and testing instruments and equipment, specialized PPE, and techniques for advanced control, containment, and/or confinement operations.

3) Operator/Driver: Performs hazardous waste cleanup operations in industrial settings. Has skills and knowledge to safely and effectively contain, clean up, transport, and dispose of hazardous materials. Operators shall possess a valid commercial driver’s license of the appropriate class and comply with California Vehicle Code Sections 15250 and 31560.

4) Teamster/Driver: Performs sump hazardous waste cleanup operations in industrial settings. Has skills and knowledge to safely and effectively contain, clean up, transport, and dispose of hazardous materials. Teamster/Driver shall possess a valid commercial driver’s license of the appropriate class and comply with CVC, Sections 15250 and 31560. Contractor shall ascertain the appropriate DIR craft/classification prevailing wage rate listed on certified payroll based on the County in which the work is performed, and the specific duties performed.

5) Laborer: Under the direction of the Teamster/Driver, the Laborer assists the Teamster/Driver with performing hazardous waste cleanup operations in industrial settings.

Contractor shall ascertain the appropriate prevailing wage rate listed on certified payroll based on the County in which the work is performed, and the specific duties performed.

8. Sump Cleaning A. Contractor shall supply a vacuum truck/tanker (110-130 barrel capacity) or a Positive

Displacement Unit (PDU) truck (i.e., vactor truck) as requested by Caltrans Contract Manager.

The PDU or vacuum truck shall have the capability to clean the sumps of all materials (water and sludge) which shall be transported in either the PDU or vacuum truck for disposal.

Contractor shall provide all materials and tools sufficient to clean sumps at Caltrans facilities.

This includes regular floor sumps, sand traps, grease sumps, and lube rack sumps. Contractor shall provide smaller vacuum trucks (10 to 100-barrel capacity) if requested by Caltrans Contract Manager. Contractor shall haul and dispose of the contents at an appropriate disposal facility approved by Caltrans Contract Manager. Contractor shall provide services on an as-needed basis for the period of the Agreement.

Exhibit A

Commercial Services–State B. Where sump-cleaning operations can be performed by a single person, Contractor shall provide a Teamster/Driver. When requested by Caltrans Contract Manager, Contractor shall provide a Laborer(s) to assist the Teamster/Driver in cleaning operations. Prevailing wages are required.

Contractor will be paid per bid rate for Teamster/Driver and Laborer.

C. Contractor shall comply with all applicable State and Federal regulations for worker and public safety and will retain responsibility for compliance with guidelines and appropriate regulatory agencies.

D. Hazardous waste assessment, identification, and characterization onsite testing may be required to determine the waste stream. Labor for these services shall be charged at the Personnel P02 Technician rate on Price Quote Proposal, Attachment 1.

E. Sampling and sample management shall comply with the sampling, planning, methodology, and equipment and the sample processing, documentation, and custody procedures specified in CCR, Title 22, Division 4.5, Chapter 11, Article 3: Characteristics of Hazardous Waste, Section

66261.20 (22 CCR 66261.20).

F. Laboratories performing chemical analyses shall be certified by the California State Water Resources Control Board Environmental Laboratory Accreditation Program (SWRCB-ELAP) for the specific laboratory test. For specific test methods not yet certified by SWRCB-ELAP, the laboratory may perform laboratory analysis only if presently certified by SWRCB-ELAP for comparable test methods, or if currently certified as a US EPA contract laboratory. Caltrans Contract Manager will verify these requirements before the start of work. Contractor is responsible for transportation, preservation, appropriate containers, labels, and chain of custody.

G. In the event sampling and testing are required at an offsite laboratory to determine the appropriate handling and disposal methods, the following shall apply.

1) Any sampling and testing shall be pre-approved and coordinated by Caltrans Contract

Manager.

2) Sampling and management of waste samples shall comply with local regulatory requirements, if any.

3) California Environmental Protection Agency (CalEPA), Department of Toxic Substances

Control (DTSC), shall certify each laboratory that performs hazardous waste analysis for the specific hazardous waste analysis performed. Laboratories not certified shall not perform hazardous waste testing.

4) For each sample taken, the laboratory test result shall list the test methods used and limits of detection.

5) The laboratory that performs hazardous waste analysis shall store the samples for a minimum of 90 calendar days.

6) Contractor shall submit the final laboratory report with the invoice to Caltrans Contract Manager.

Exhibit A

Commercial Services–State

9. Rates

A. Labor rates shall include all Personal Protective Equipment (PPE) (levels C and D), completion of quarterly reports, chain of custody, sampling and…