CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

July 31, 2026

Invitation for Price Quote (IFPQ)

IFPQ 11A4419

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 11A4419 entitled Landscape Maintenance Service in San Diego County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $484,000.00, to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a Disabled Veteran Business Enterprise (DVBE). A bid over $484,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Jean Mallare California Department of Transportation (Caltrans) Email address: Jean.Mallare@dot.ca.gov Phone: (279) 234-2288

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing and at a mandatory site inspection to be held on August 10, 2026, at 10:00 a.m., at 7183 Opportunity Road, San Diego, CA 92111. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Jean Mallare Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:Jean.Mallare@dot.ca.gov

Invitation for Price Quote IFPQ Number 11A4419

A) Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, fees, permits, travel, vehicles, and incidentals necessary to provide landscape maintenance service to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. Bidder or its Subcontractor shall possess at time of quote submittal, continually thereafter, and for the duration of the Agreement, a current and valid C-27 Landscaping Contractor and a D-49 Tree Service Contractor or C-49 Palm and Tree Contractor) license issued by the California Contractors State License Board (CSLB).

2. By submitting its quote, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder shall possess at the time of quote submittal, continuously thereafter, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR).

Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

4. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s quote deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 07/31/2026 Mandatory Site Inspection 08/10/2026 10:00 a.m.

Written Question Submittal 08/11/2026 3:00 p.m.

Final Date for Quote Submission 08/18/2026 3:00 p.m.

Proposed Award Date (estimate) 08/21/2026

2. Mandatory Site Inspection A. A mandatory site inspection is scheduled at 10:00 a.m., August 10, 2026, at 7183 Opportunity

Road, San Diego, CA 92111 for the purpose of discussing concerns regarding this IFPQ. Do not turn into Daggett Street (gated entrance); the public entrance is on Opportunity Road.

B. In the event a potential prime contractor is unable to attend the mandatory site inspection, an authorized representative may attend on its behalf. The representative may only sign in for one

(1) company. Subcontractors may not represent a potential prime contractor at a site inspection.

C. If the site inspection is mandatory, bidders must sign in (on the sheet provided) upon arrival and sign out upon completion of the walk-through activities. Failure to comply with these provisions may result in the rejection of your quote. Caltrans will conduct the mandatory site inspection of the facilities and disseminate any additional information to participants, if necessary. Bidders should bring any questions they have to the mandatory site inspection.

3. Reasonable Accommodation For bidders who have and need assistance due to a physical impairment, a reasonable accommodation will be provided upon request for the mandatory site inspection. The bidder must call the designated Contract Analyst contact no later than the fifth (5th) working day prior to the scheduled date and time of the mandatory site inspection to arrange for a reasonable accommodation.

4. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by August 11, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 11A4419. Questions must be sent to the following email:

Email: Jean.Mallare@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website https://caleprocure.com. It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

5. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $484,000.00. A bid amount more than $484,000.00 will be deemed non-responsive and will be rejected.

6. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

7. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

8. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of San Diego as described in the Proposed Form of Agreement, Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the bidder’s responsibility to mailto:Jean.Mallare@dot.ca.gov https://caleprocure.com/ https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

9. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

10. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

11. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

12. Contractor’s License Bidder or its Subcontractor must have at time of quote submittal and for the duration of the contract, a valid, current C-27 Landscaping Contractor and a D-49 Tree Service Contractor or C-49 Palm and Tree Contractor license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

13. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If subcontractors are used, complete the Bidder Declaration (GSPD–05-105). Failure of a subcontractor to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Bidder may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB), Micro Business (MB), or SB for the purpose of Public Works (SB-PW), or Disabled Veteran Business Enterprise (DVBE), with the same status of bidder. No work may be subcontracted to any business not certified as a SB/MB/SB-PW or DVBE by DGS. Bidder must ensure the Subcontractor(s) is DGS Certified SB/MB/SB-PW or DVBE and has all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

14. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

15. Non-Collusion Declaration for Public Works Bidder must submit a non-collusion declaration for Public Works. The Non-Collusion Declaration for Public Works is provided as a link in Attachment 2, Required Documents.

16. Bonds Payment Bond Requirement: If the successful bidder’s bid exceeds $25,000, the successful bidder shall furnish a Payment Bond for not less than 100 percent (100%) of the total amount payable by the terms of this Agreement. The Payment Bond is due prior to the start date of work. No work may commence without receipt of a valid Payment Bond. The Payment Bond must be in effect at all times for the duration of the Agreement. If the Payment Bond expires during the term of the Agreement, a new Payment Bond must be provided to the Caltrans Contact Manager not less than 10 business days prior to its expiration. Failure to maintain a Payment Bond for the full term of this Agreement will be grounds for termination for default in addition to other legal remedies Caltrans may have. Inadequate or lack of a Payment Bond does not negate the Contractor’s obligations under this Agreement.

17. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

18. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

19. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

20. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE

QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 11A4419

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: Jean.Mallare@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at Jean.Mallare@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language.

21. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

22. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

23. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

24. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

Contractor’s Name STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 11A4419 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item Description

Unit Price (Price Per Unit of Measure)

Total (Estimated

Quantity X Unit

1 156 Weekly

All labor, equipment, tools, travel, vehicles, and incidentals necessary for two (2) laborers to cultivate, water, edge and trim ground cover, provide mulch, prune, remove broken/damaged branches, check and correct tree stakes and ties, and clean-up debris per STD 213, Exhibit A, Scope of Work.

2 72 Hourly All labor, equipment, tools, travel, vehicles, and incidentals necessary to maintain, repair, or replace irrigation systems as needed per STD 213, Exhibit A, Scope of Work.

3 36 Hourly All labor, equipment, tools, travel, vehicles, and incidentals necessary to program and reprogram irrigation system per STD 213, Exhibit A, Scope of Work.

4 9 Each

All labor, equipment, tools, travel, vehicles, and incidentals necessary to apply and dispose of pesticides throughout planted areas once every four (4) months for three (3) years per STD 213, Exhibit A, Scope of Work.

5 12 Each

All labor, equipment, tools, travel, vehicles, and incidentals necessary to fertilize shrubs, trees, and ground cover four (4) times per year for three (3) years per STD 213, Exhibit A, Scope of Work.

6 40 Hours All labor, equipment, tools, travel, vehicles, and incidentals necessary to remove broken, diseased branches or trees, and for general containment per STD 213, Exhibit A, Scope of Work.

7 2 Each

All labor, equipment, tools, travel, vehicles, and incidentals necessary to furnish and install Hunter ICV one and one half inch (1 ½”) commercial valve, SKU#:44009250 MFG#: 9005, per STD 213, Exhibit A, Scope of Work.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 11A4419 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

8 2 Each

All labor, equipment, tools, travel, vehicles, and incidentals necessary to furnish and install Rainbird 100-PEB one inch (1”) electric valve SKU#:35007010 MFG#: B34183, per STD 213, Exhibit A, Scope of Work.

9 3 Each

All labor, equipment, tools, travel, vehicles, and incidentals necessary to remove, furnish, and install sprinkler heads and all associated parts once per year, per STD 213, Exhibit A, Scope of Work.

Subtotal (Add Lines 1 through 9) $

Maximum allowable expenditure for all parts, materials, supplies, permits, and fees per Exhibit A, Item 24.

Actual cost will be reimbursed based on submitted originals receipts. This amount shall be 10% of the Actual Subtotal Amount (0.10 x Subtotal). Enter 10% in Total column

The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

Please do not alter, modify, or change this bid proposal sheet. Any alterations, modifications, or changes to this price quote proposal sheet will be grounds to reject the quote.

Each line item must be bid. Please do not leave any unit price column blank or this price quote proposal sheet will be deemed non-responsive.

Total This Proposal

(Subtotal + Line 10)

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05105) Bidder Declaration

☐ Non-Collusion Declaration Non-Collusion Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ DIR Verification that subcontractor is exempt from DIR registration (if applicable)

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Payment Bond Payment Bond

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM2009 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Agreement Number 11A4419

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, tools, equipment, materials, supplies, parts, fees, permits, travel, vehicles, and incidentals necessary to provide landscape maintenance services as described herein.

2. The services shall be performed at the Caltrans District 11 Transportation Management Center (TMC) located at 7183 Opportunity Road, San Diego, CA 92111.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on December 1, 2026 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on November 30, 2029 (estimate).

The services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 11/Traffic Project Manager:

Caltrans Contract Manager: TBD Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Detailed Description of Work A. Contractor shall provide a team of two (2) landscape laborers eight (8) hours per week, working one (1) day per week.

B. Contractor shall select one (1) day of the week, Monday through Friday, for the duration of the Agreement for the two (2) landscape laborers to be on site performing duties of this Agreement. The day selected shall not differ from week to week, unless prior authorization is received from Caltrans Contract Manager.

C. Contractor shall maintain all plant materials and trees, which include, but are not limited to, performing trimming, pruning, watering, fertilization, weed control, cultivation, pest control, and clean-up.

D. Contractor shall provide a plant material maintenance method to keep the site in a state of perpetual growth and repair.

Exhibit A

Public Works (State)

E. Contractor shall provide irrigation maintenance which includes operation of the system, adjustments (as necessary), and lateral line repairs. Contractor shall repair irrigation lines, controllers, backflows, valves, and wires as necessary.

F. Contractor shall ensure the sidewalks are cleared of plant material to prevent impairment of walking surface.

7. Groundcover A. Edging and Trimming

Contractor shall perform edging and trimming of groundcover adjacent to walks, curbs, paved areas, buildings, shrubs, trees, and other miscellaneous objects. Contractor shall trim groundcover as needed to maintain a neat, clean, and well-defined edge.

B. Contractor shall replace plants, as needed, or at the request of Caltrans Contract Manager.

C. Fertilization Contractor shall fertilize a minimum of four (4) times per year. Soil conditions shall determine fertilizer requirements.

D. Watering Contractor shall operate irrigation system to obtain uniform moisture throughout root zone.

Contractor shall use repeat cycles to maximize penetration and minimize runoff.

E. Weed, Pest, and Disease Control Contractor shall maintain a weed, pest, and disease-free groundcover at all times.

F. Contractor shall provide mulch throughout landscaped area as requested by Caltrans Contract Manager.

8. Shrubs A. General Pruning

1) Contractor shall provide pruning of shrubs to attain maximum desired effect or purpose while retaining as much of the natural characteristics or branching as possible.

2) Contractor shall prune shrubs as required for safety, removal of broken or diseased branches, general containment, and/or appearance.

3) Contractor shall maintain the natural shape of the shrub with the intent to emphasize the natural form of the shrub. Avoid shearing which will eliminate flower wood and destroy character.

B. Fertilization

1) Contractor shall fertilize a minimum of four (4) times per year with Nitra King (or equivalent) during the cool fall and winter months, and Evergreen 18-5-0 (or equivalent) with five percent (5%) iron during the warm season. Equivalence shall be determined by Caltrans Contract Manager. Soil conditions shall determine fertilizer requirements.

Exhibit A

Public Works (State)

2) Contractor shall provide supplemental feedings of iron to prevent chlorosis, due to certain area soil conditions.

3) Contractor shall be responsible for applying all materials required to correct mineral deficiencies affecting plant growth.

4) Contractor shall maintain weed, pest, and disease-free shrubs at all times.

10. Trees

A. No major tree work shall be done without prior approval and direction from Caltrans Contract Manager.

B. Contractor shall prune trees as required to remove broken, diseased branches, and for general containment.

C. Contractor shall check and correct tree stakes and ties as needed. Ties shall be adjusted to prevent girdling. Contractor shall remove any unnecessary stakes and ties, as required.

D. Contractor shall provide pruning and tree trimming by personnel experienced and skilled in tree pruning techniques.

E. Contractor shall ensure pruning under this specification is limited to that which may be completed from the ground.

F. Contractor shall apply all chemical controls, such as insecticides, as required to control or prevent pests.

G. Contractor shall prune trees to allow for the necessary clearances for pedestrians and vehicle clearance. Prune up to a height of 15’.

H. Contractor shall adhere to the International Society of Arboriculture Tree Pruning Guidelines, 2001. Pruning shall be performed using best management practices to ensure optimum health and growth of plants and trees. Trees shall be pruned in a manner that will not impair the health of each tree. No tree limbs shall be flesh cut, no stubs shall be left, and no topping, heading, or pollarding of trees will be permitted.

I. Any tree determined to be in danger of falling or having its crown drop to the ground shall be reported immediately to Caltrans Contract Manager. Debris and trimming generated from Contractor’s tree pruning operations shall be removed from the work site each day, unless otherwise permitted by Caltrans Contract Manager. Contractor shall ensure no trimmings remain in the tree or in the tree branches after pruning and cleaning operations. If Contractor fails to perform debris pickup and removal each day, Caltrans shall retain the right to perform debris pickup and removal with its own force, the cost of which shall be borne by Contractor. Trees shall be thinned and crowned with attention to aesthetics to ensure attractiveness of trees is maintained. Trees that are removed shall have stumps removed unless grinding is specifically requested by Caltrans Contract Manager.

11. Irrigation System A. Program and Repair of Irrigation System

1) Contractor shall adjust the watering schedule equal to the percolation rate each system can receive based on topography, soil type, plant material, season, and

Exhibit A

Public Works (State) climatic factor. Contractor shall be responsible for ensuring said watering schedule complies with all applicable drought and water restriction rules and regulations.

2) Contractor shall utilize the repeat cycle on the controller to eliminate excessive runoff.

3) Contractor shall schedule and program hours of operation to minimize disease occurrence of plant material, such as in the early morning hours before sunrise.

4) Contractor shall schedule the operation of the sprinkler system to reduce possible nuisance to pedestrians or vehicles.

5) Caltrans Contract Manager will provide keys to Contractor for the control box lock.

6) Controller maps (plans) are the sole property of Caltrans, including Attachment 3, Irrigation As-Builts.

7) Contractor shall repair and/or replace irrigation lines, controllers, backflows, valves, sprinkler heads and wires, including but not limited to all parts thereof, as necessary.

All costs for making said repairs and replacements shall be included within the amount set forth in Price Quote Proposal, Attachment 1 hereto. In the event any such replacements are necessary, equivalent equipment and/or parts shall be installed, subject to prior written approval from Caltrans Contract Manager.

8) The irrigation controller is a SmartLine brand, Model SL1600. A user manual is attached to this Agreement as Attachment 4, SmartLine Irrigation Controller Manual.

9) Parts that may need to be replaced include but are not limited to:

a) Valve: Hunter inflow control valve (ICV) one and one half inch (1 ½”) commercial valve SKU#:44009250 MFG#: 9005.

b) Valve: Rainbird 100-PEB one inch (1”) electric valve SKU#:35007010 MFG#:

B34183.

c) Sprinkler heads: See Attachment 5, Sprinkler Heads Parts Specifications.

These are to be replaced no more than once per year.

B. Operation of Irrigation System

1) Contractor shall personally inspect the irrigation system during an operational cycle at least once per month to confirm it is working effectively.

2) Contractor shall adjust and clean all sprinkler heads, valves, and pressure reducers as necessary to continue operation at maximum efficiency and performance.

3) Contractor shall adjust, clean, and clear all sprinkler heads in ground-covered areas of overgrowth, which may obstruct maximum operation. Contractor shall not use chemical spray around sprinkler heads.

12. Pesticides A. All materials shall be in strict accordance with the California Department of Pesticide

Regulation requirements (www.cdpr.ca.gov).

http://www.cdpr.ca.gov/

Exhibit A

Public Works (State)

B. Contractor shall apply pesticides throughout planted areas three (3) times per year, once every four (4) months. Pesticides shall be applied at times which limit the possibility of contamination of climatic and other factors. Contractor shall monitor forecasted weather conditions to avoid making applications of pesticides prior to inclement weather to eliminate potential runoff of treated areas.

C. Contractor shall ensure care is taken in transferring and mixing pesticides to prevent contaminating areas outside the target area. Application methods shall be used to ensure materials are confined to the target area. Disposal of pesticides shall be within the guidelines established in the California Food and Agricultural Code (www.cdfa.ca.gov).

13. Fertilization Removal When preparing applications of fertilizer, Contractor shall ensure precautions are taken to contain these materials in the planting areas and prevent the depositing of material on paved areas. Any fertilizer deposited on paved areas must be removed immediately.

14. Clean-Up A. Contractor shall remove all green waste debris resulting from the landscape maintenance services. Disposal of waste debris shall be offsite. All grass groundcover clippings deposited on roadways or walks shall be picked up after each trimming operation. On-site disposal of green waste is strictly prohibited. All debris resulting from any of Contractor’s operations shall be removed and disposed of legally in accordance with all applicable local, State, and Federal ordinances. No debris shall be allowed to remain at the end of each workday.

B. Contractor shall remove debris and rubbish in landscaped areas at each scheduled maintenance visit. Non-organic debris shall be disposed of in a job site container, if applicable.

C. Contractor shall patrol all landscaped areas whenever onsite to check for vandalism, broken tree branches, rodents, insects, snails, pests, and plant disease. Contractor shall inform Caltrans Contract Manager of any findings.

D. Contractor shall clean all curb lines in parking lot to include sweeping and disposing of all debris in the TMC parking lot as part of the weekly maintenance visits.

15. Weed Control on Paved Surfaces Contractor shall be responsible for removing weeds in all hardscaped areas.

16. Replace Dead Shrubs/Plants

Contractor shall replace any dead shrubs/plants at Contractor’s sole expense if the death is a result of negligence by Contractor due to lack of proper watering or lack of fertilizer.

17. Deficiencies A. Contractor shall respond to Caltrans Contract Manager’s telephone calls between 8:00 AM and 4:00 PM, Monday through…