IFPQ_CS_07A6372.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

June 4, 2026

Invitation For Price Quote (IFPQ)

IFPQ # 07A6372

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 07A6372 titled Multi-Provider Hazardous Materials Testing and Reporting Services in Los Angeles and Ventura Counties. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This Agreement requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Bonnie Rodriguez California Department of Transportation (Caltrans) Email Address: bonnie.rodriguez@dot.ca.gov Phone: (916) 214-8261

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Bonnie Rodriguez Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/

Invitation for Price Quote IFPQ Number 07A6372

Purpose and Description of Services

1. Contractor shall furnish all labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide hazardous materials testing and reporting services to Caltrans.

2. Refer to the Proposed Form of Agreement, Exhibit A, which is attached to this IFPQ, for a more complete description of services

3. This is an as-needed service request based Multiple-Provider Agreement.

Bidder’s Minimum Qualifications

1. Bidder shall be a Certified Asbestos Consultant (CAC) registered with the Department of

Industrial Relations Division of Occupational Safety and Health. Proof of current and valid certification shall be submitted at time of bid submittal.

2. Bidder shall be a Certified Site Surveillance Technician (CSST), (under the supervision of a CAC) registered with the Department of Industrial Relations Division of Occupational Safety and Health. Proof of current and valid certification shall be submitted at time of bid submittal.

3. Bidder shall employ or subcontract with an entity who employs individuals with the following:

a. Certified Sample Technician working under the direct supervision and direction of a

California Department of Public Health (CDPH) Lead Certified Inspector/Assessor (IA). Proof of current and valid certification shall be submitted at time of bid submittal.

b. Certified Industrial Hygienist (CIH) registered with the American Board of Industrial Hygiene.

Proof of current and valid certification shall be submitted at time of bid submittal.

c. Certified Lead Inspector/Assessor (I/A) registered with the CDPH. Proof of current and valid certification shall be submitted at time of bid submittal.

d. Lead Certified Project Monitor (LCPM) with CDPH. Proof of current and valid certification shall be submitted at time of bid submittal.

e. All laboratory work shall be performed by a laboratory certified as a hazardous materials testing laboratory by the State of California Department of Public Health Environmental Laboratory Accreditation Program (ELAP) and the National Institute of Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP). Bidder must submit copies of laboratory certifications from at least two (2) accredited laboratories that will be utilized during the term of this Agreement; a single laboratory does not have to possess both certifications, however, documentation of both ELAP and NVLAP certification is required. All subcontracted laboratories who may provide service under this agreement, if awarded, should be identified within Bidder Declaration, GSPD 05-105.

4. Bidder shall possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy. Laboratories performing only the lab testing are exempt from the registration requirement.

5. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 6/4/26 Written Question Submittal 6/11/26 2:00 p.m.

Final Date for Quote Submission 6/19/26 2:00 p.m.

Proposed Award Date (estimate) 6/26/26

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by June 11, 2026.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 07A6372. Questions must be sent to the following email:

Email: bonnie.rodriguez@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted, as an Addendum, to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be paid unless separate payment provisions in the Agreement should specifically provide otherwise.

4. State General Prevailing Wages State General Prevailing Wage Rates will apply for the County(ies) of Los Angeles and Ventura as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

5. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

6. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Proposed Form of Agreement, Exhibit A, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. The MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

7. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a price quote proposal for an agreement with prevailing wages unless registered with the Department of Industrial Relations (DIR), pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

D. If Contractor lists Subcontractor who is believed to be performing work that is not subject to the registration requirements, written confirmation from DIR must be obtained and submitted with the proposal to validate the bid.

8. Subcontractors Bidder may subcontract portions of the work as defined in the attached Proposed Form of Agreement. If subcontractors are used, complete the Bidder Declaration (GSPD–05-105).

Failure of a subcontractor to have the proper licenses, permits, and/or certifications, shall be cause for rejection of price quote. Contractor may only subcontract portions of the work to a qualified Department of General Services (DGS) Certified Small Business (SB)/Micro Business (MB), or Disabled Veteran Business Enterprise (DVBE), with the same status of Contractor. No work may be subcontracted to any business not certified as a SB/MB or DVBE by DGS.

Contractor must ensure that subcontractor(s) is DGS certified SB/MB or DVBE and have all necessary licenses, permits, and/or certifications to accomplish its portion of the work.

9. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

10. Insurance A. The bidder who receives the Agreement award will be requested to provide a Certificate of

Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 business days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

11. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

12. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the Darfur Contracting Act Certification form.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code (PCC) Section 10476. Scrutinized companies are ineligible to, and cannot, bid on, or submit a bid or proposal for an agreement with a State agency for goods or services (Pub.

Cont. Code Section 10477(a)).

D. Therefore, PCC Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

13. Price Quote Submittal A. The Price Quote should be emailed as described below. All price quotes must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 07A6372

PRICE QUOTATION SUBMITTAL

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive.

A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: bonnie.rodriguez@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at bonnie.rodriguez@dot.ca.gov, signed by the bidder or an agent authorized to contractually bind the bidding firm. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. A quote with an unsigned Bid/Bidder Certification Sheet may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) and Contractor Certification Clauses (CCC 04/2017) are not negotiable. The GTC 02/2025 and CCC 04/2017 may be viewed at https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources- List-Folder/Standard-Contract-Language.

14. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to up to two (2) responsible bidders who submit the lowest price quotes and meet all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

15. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement; after all approvals have been obtained, and the Agreement is executed. Should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, Contractor shall be liable to Caltrans for the difference between Contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

C. Antitrust Provisions

1) In submitting a bid to public purchasing body, the bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in California Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

16. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e.

there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

17. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 07A6372 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 9/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per

Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 9 Per Report

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide asbestos survey report and testing for a residential structure up to 3500 square feet (sq.

ft.) with up to 150 Polarized Light Microscopy (PLM) samples, per STD 213, Exhibit A, Scope of Work.

2 1 Per each additional 100 sq. ft.

Additional charge per 100 sq. ft. over 3500 sq. ft. for asbestos survey report and testing of a residential structure. $ $

3 10 Per Report

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide asbestos survey report and testing for a commercial or multi-family structure up to 10,000 sq. ft. with up to 250 PLM samples, per STD 213, Exhibit A, Scope of Work.

4 5 Per each additional

1,000 sq. ft.

Additional charge per 1,000 sq. ft. over 10,000 sq. ft. for asbestos survey report and testing of a commercial or multi-family structure.

5 5 Per additional PLM sample

All labor,equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide additional PLM tests for asbestos, per STD 213, Exhibit A, Scope of Work.

6 10 Per each sample

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide point counting, as requested by an Air Quality Agency or Caltrans Contract Manager, per STD 213, Exhibit A, Scope of Work.

7 10 Per Report

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide lead survey report and testing for a residential structure up to 3500 sq. ft. with up to 500 X- Ray Fluorescence (XRF) samples, per STD 213, Exhibit A, Scope of Work.

8 1 Per each additional 100 sq. ft.

Additional charge per 100 sq. ft. over 3500 sq. ft. for lead survey report and testing of a residential structure. $ $

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 07A6372 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 9/2025)

9 5 Per Report

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide lead survey report and testing for a commercial or multi-family structure up to 10,000 sq. ft.

with up to 1200 XRF samples, per STD 213, Exhibit A, Scope of Work.

10 1 Per each additional

1,000 sq. ft.

Additional charge per 1,000 sq. ft. over 10,000 sq. ft. for lead survey report and testing of a commercial or multi-family structure.

11 1 Per additional XRF sample

All labor, equipment, tools, parts, materials, supplies, travel, and incidentals necessary to provide additional XRF tests for lead-based paint, per STD 213, Exhibit A, Scope of Work.

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal $

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ Bidder Declaration (GSPD 05-105) Bidder Declaration

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

☐ DIR Verification that subcontractor is exempt from DIR registration (if applicable)

Copy/proof of the following:

1. Certified Asbestos Consultant (CAC) with the Department of Industrial Relations Division of

Occupational Safety and Health.

2. Certified Industrial Hygienist (CIH) registered with the American Board of Industrial Hygiene

3. Certified Site Surveillance Technician (CSST) (under the supervision of a CAC) registered with the

Department of Industrial Relations Division of Occupational Safety and Health.

4. Certified Sample Technician working under the direct supervision and direction of a CDPH Lead

Certified Inspector/Assessor (IA).

5. Certified Lead Inspector/Assessor (IA) registered with the CDPH.

6. Lead Certified Project Monitor (LCPM) with CDPH.

7. Laboratory certifications from at least two (2) American Industrial Hygiene Association accredited laboratory certified as a hazardous materials testing laboratory by the State of California Department of Public Health Environmental Laboratory Accreditation Program (ELAP) and the National Institute of Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP).

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

☐ Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1416 https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 07A6372

Exhibit A

Commercial Services–State

Scope of Work

1. This is a multiple provider on-call Agreement for Caltrans owned right of way property. Contractor agrees to provide to the California Department of Transportation (Caltrans) all labor, materials, supplies, parts, tools, equipment, travel, and incidentals necessary to provide on-call hazardous materials sampling, testing, monitoring, analyzing, and reporting on Caltrans-owned residential and commercial structures, as described herein.

2. The services shall be performed in various locations in Los Angeles and Ventura Counties.

3. Any reference to Caltrans Contract Manager shall also include his/her designee.

4. This Agreement will commence on September 1, 2026 (estimate), or upon approval by the

Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on August 31, 2029 (estimate). The services shall be provided during business hours Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans)

Contractor: TBD

Section/Unit: District 7/Right of Way Project Manager:

Caltrans Contract Manager: TBD

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Assignment of Work A. Caltrans Contract Manager shall assign specific services as described herein to Contractor through the issuance of a Service Request. A sample Service Request is shown on Attachment 3.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective date(s) of service

7) Time of service (day(s) and time(s))

8) Location Address of services

9) Estimated cost of services

10) Specific Scope of Work to be performed under the Service Request, in accordance with this

Exhibit A, Scope of Work

11) Signatures of DSPOC and/or Caltrans Contract Manager

12) Performance criteria or performance tests for the services (which demonstrate that the project deliverables satisfy the purpose or goal of the Service Request)

13) Any milestone or tollgate deliverables (i.e. any deliverables that must be delivered and accepted prior to subsequent work being performed) C. Upon receipt of the Service Request, Contractor shall review the Service Request and prepare a written estimate and the total dollar amount. Contractor shall return the draft Service Request to Caltrans within three (3) calendar days after receipt.

D. The cost estimate shall be in the format prescribed in the draft Service Request. Contractor shall provide a good-faith cost estimate using their professional judgment. Provided agreement is reached on the negotiable items, the finalized Service Request shall be signed by both Caltrans and Contractor. If Caltrans and Contractor are unable to reach agreement, the work described in the draft Service Request shall not be performed by Contractor and Caltrans will not pay for any work described on the Service Request.

E. Service Requests are not valid until approved by Caltrans and subsequently signed by both parties. No payment will be due or made for any work performed on an unsigned Service Request, and Caltrans will not pay for any work described on the unsigned Service Request.

F. Contractor shall not commence performance of work or services on a Service Request until it has been approved by Caltrans Contract Manager and notice to proceed has been issued by Caltrans Contract Manager. No payment will be due or made for any work performed after the period of performance of the Service Request.

G. All work requested shall be limited to the type of work specified in this Exhibit A, Scope of Work.

Payment for these services shall be in accordance with Exhibit B, Budget Detail and Payment Provisions and Attachment 1, Price Quote Proposal.

H. Work assigned to Contractor may also be initiated through service calls. All service calls will be followed up with a written Service Request within three (3) working days.

I. Contractor shall complete all Service Requests, and deliver a report, within 10 working days after receipt of the request, unless additional time is authorized by Caltrans Contract Manager.

J. Contractor’s telephone will be answered by an office employee between 8:00 a.m. and 5:00 p.m., Monday through Friday. An answering service or mechanical device will not be acceptable. An answering service may be used between 5:00 p.m. and 8:00 a.m., and on Saturdays, Sundays, and State holidays.

K. In no case shall Contractor engage in any solicitation of business that might subject Caltrans to any liability for payment while providing services under this Agreement.

L. Caltrans will pay only for work requested by Caltrans Contract Manager. Caltrans Contract

Manager will notify Contractor via Service Request of the location, nature, and extent of the work to be done. This notification shall be the complete instruction and authorization for the proposed work and Contractor shall comply fully with all Agreement requirements.

M. Contractor shall only perform the work authorized on the Service Request. If non-contemplated work is required to accomplish the intent of the Service Request, or if any work not on the original Service Request is requested by the lessee of the Caltrans property, additional authorization shall be obtained from Caltrans Contract Manager before said work is begun and the Service Request will be amended accordingly.

N. Failure to begin work or to complete the work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Section 2 Termination.

O. Work will be assigned first to the lowest ranked bidder. When the lowest ranked bidder is unable to accept any additional work, a subsequent bidder will then be called in ascending order (lowest to highest) of their bid amount, up to a total of two (2) bidders.

RANK CONTRACTOR BID AMOUNT

1. $

2. $

P. Contractor’s ability to accept any additional work will be measured according to Contractor’s available resources, and the time requirements set by Caltrans Contract Manager for completion of the work.

Q. Any Contractor who accumulates a backlog of three (3) work requests for which work has not been commenced by the date set, will not receive any additional work assignments until the backlog of work is completed. All new work requests for services will be issued to the next lowest ranked bidder until that backlog is completed to Caltrans Contract Manager’s satisfaction. The assignment of work will be at the discretion of Caltrans Contract Manager.

R. Any Contractor who is consistently behind schedule may be deemed non-responsive and have their contract terminated for Default per Exhibit D, Item 2, Termination.

7. Collecting, Inspecting, Testing, and Analysis Requirements A. A Certified Asbestos Consultant (CAC) or Assistant Technician working under the direction of a

CAC shall perform the asbestos survey sample collection and inspection services.

B. A Lead-Related Construction Inspector/Assessor certified by the California Department of Public

Health shall perform lead paint and ceramic tile inspection and x-ray fluorescence (XRF) testing work.

C. All collection, testing, analysis, equipment, and materials shall be prescribed by the National Institute of Occupational Safety and Health (NIOSH); United States Environmental Protection Agency (USEPA); National Emission Standards for Hazardous Air Pollutants (NESHAP); United States Department of Housing and Urban Development (HUD) Guidelines of Hazard Control/Abatement; California Department of Industrial Relations, Division of Occupational Safety and Health (Cal-OSHA); California Department of Toxic Substance Control (DTSC); and all other federal, State, or local compliance regulations in connection with asbestos, lead-based paint exposure standards for workplace settings, and air monitoring for asbestos and lead-based paint related activities.

8. Scope of the Survey A. Contractor shall survey the designated real property improvements and fixtures for the presence of all forms of asbestos and lead-based paint and otherwise known hazardous materials in all readily accessible areas, as well as sealed off areas such as tunnels, caverns, bulkhead crawl spaces, and other inaccessible areas.

B. Contractor shall conduct asbestos sampling in accordance with 40 CFR Part 763.86 and SCAQMD Rule 1403. These requirements apply to all building types, including schools, commercial facilities, and residential structures. The number of samples collected must correspond to the size and extent of each homogeneous area, as specified in 40 CFR Part

763.86. Based on field assessment, Contractor shall determine which building materials constitute distinct homogeneous areas. For demolitions, a thorough pre-demolition survey is required by 1403(d)(1)(A), including but not limited to destructive sampling of floor layers down to the joist level, inspection of wall cavities, and evaluation of multi-layered roofing systems.

C. Contractor shall identify all forms of Asbestos Containing Material (ACM) and lead-based paint present and indicate its location, friability, condition, asbestos content, and type (through testing analysis), and accessibility, including floor plans for identifying specific areas containing ACM and lead-based paint. Contractor shall test all suspected types of building materials, including but not limited to, exterior siding, roofing felts, mastics, walls, floors, building, materials, and caulking.

D. Contractor shall provide asbestos survey and testing for residential structures up to 3,500 sq. ft.

with up to 150 Polarized Light Microscopy (PLM) samples and for commercial or multi-family structures up to 10,000 sq. ft. with up to 250 PLM samples. Contractor shall provide lead survey and testing for residential structures up to 3,500 sq. ft. with up to 500 X-Ray Fluorescence (XRF) samples, and for commercial or multi-family structures up to 10,000 sq. ft. up to 1,200

XRF.

E. After testing, Contractor shall prepare a report as described in Item 10 Reports below.

Contractor shall separately identify any areas that require priority abatement due to immediate health risks.

9. Survey Guidelines/Testing A. Definitions

1) Asbestos: Asbestos is defined by 15 USC Section 2542, the Asbestos Hazard Emergency Response Act (AHERA).

2) Laboratory: The Laboratory shall be an American Industrial Hygiene Association (AIHA), accredited laboratory certified as a hazardous materials testing laboratory by the State of California Department of Public Health Environmental Laboratory Accreditation Program (ELAP) and the National Institute of Standards and Technology (NIST) National Voluntary Laboratory Accreditation Program (NVLAP), and also possess any locally required certifications.

3) Sample Quantity: The quantity of samples collected shall be the minimum as mandated in the AHERA guidelines for asbestos and lead-based paint per HUD protocol, June 1995, with three (3) shot average. Any samples exceeding required minimum shall be approved by Caltrans Contract Manager.

B. Methods of Analysis: Examination shall be by PLM for asbestos and XRF for lead-based paint.

C. Exploratory demolition may be necessary to complete the survey. Contractor shall fully inform

Caltrans Contract Manager about such destructive sampling and assure coordination of all patching and repair work, specifically including patching roof areas. Contractor is not responsible for performing such replacements; but is fully responsible for clarifying intentions in writing prior to commencement of the work.

10. Reports Contractor shall prepare two (2) bound originals, one (1) unbound original copy, and a portable document format (PDF) via email of the report that will include:

A. A detailed summary of the site inspection, sampling, and analytical data.

B. Identification and summary of all forms of ACM and/or lead-based paint and any other hazardous materials, their location, friability, conditions, accessibility, asbestos content, and type.

C. Date of survey and names of surveyors.

D. A floor plan of the facility (not necessarily to scale) depicting locations of all sampling and hazardous materials.

E. Field log sheets.

F. Laboratory analysis results.

G. A description of all inaccessible areas not surveyed.

H. Conclusions.

I. The experience and qualifications of the California Certified Asbestos Consultant.

J. A signature block containing the Certified Asbestos Consultant’s printed name, certification number, and signature.

11. Point Counting

After a survey report is compiled, a sample may need to be further examined and may require “point counting” to determine the actual level of hazardous material the sample contains. The sample in question shall be point counted whenever a sample meets the criteria of being point counted or when requested by an Air Quality Agency or Caltrans Contract Manager. Point counting shall meet established requirements and be to the satisfaction of requesting Agency. The Air Quality Agency or Caltrans Contract Manager will make the determination on what samples need point counting.

12. Stop Work Order If at any time Contractor becomes aware that its or other work practices are violating specifications of Federal, State, or local laws or regulations, to the extent of potential endangerment of building users, workers, State employees, or the public, Contractor shall immediately notify Caltrans

Contract Manager, follow up with written documentation, and ensure that the work has ceased until corrective measures are in place to correct the problem. Any loss or damage due to Stop Work Orders(s) shall be Contractor’s’ responsibility. Stop Work Orders(s) issued by Caltrans shall be effective immediately.

13. Special Provisions Contractor shall conform to all Federal, State, and local laws governing the identification, inspecting,…