IFPQ_Commercial_Services_04A7184.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 11, 2025

Invitation For Price Quote (IFPQ)

IFPQ # 04A7184

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 04A7184 titled Locksmith and Door Replacement Services – Alameda, Contra Costa, San Francisco, and Santa Clara Counties In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.5, which provides for the award of contracts for the acquisition of goods, services, or information technology that has an estimated value of greater than $5,000.00, but less than $250,000.00, to a certified SB, including a Micro Business, or a Disabled Veteran Business Enterprise.” A bid of $250,000 and above will result in rejection of your bid due to non-responsiveness.

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Laura Heberle California Department of Transportation (Caltrans) Email Address: laura.heberle@dot.ca.gov Phone: (279) 234-2526

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Laura Heberle Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:laura.heberle@dot.ca.gov

Invitation for Price Quote IFPQ Number 04A7184

Purpose and Description of Services

1. Contractor shall provide to the California Department of Transportation (Caltrans) all labor, tools, materials, supplies, parts, equipment, travel, and incidentals necessary to provide on call as needed locksmith services, door repair/replacement services and provide and replace key services, as described herein.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

Bidder’s Minimum Qualifications

1. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a current and valid C-28 Lock and Security Equipment Contractor license or C-61 Limited Specialty Contractor license with a D-16 Hardware, Locks and Safes endorsement license issued from the California Contractor State License Board (CSLB).

2. Bidder must possess functional knowledge of PRIMUS key-ways and functional knowledge of locks (push button) and interchangeable cores. Bidder must certify that all persons utilized in the performance of this work meet these criteria and must complete the Certification Statement in Attachment 2, Required Documents.

3. By submitting its bid, bidder certifies, under penalty of perjury, that its Contractors State License Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

4. Bidder must possess at the time of bid submittal and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

5. Bidder must be a certified Small Business, including a Micro Business, or a Disabled Veteran Business Enterprise.

6. Failure of bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the bidder’s bid deemed non-responsive.

Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 9/11/2025

Written Question Submittal 9/18/2025 5:00 p.m.

Final Date for Quote Submission 9/25/2025 5:00 p.m.

Proposed Award Date (estimate) 10/1/2025

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by 5:00 p.m. on September 18, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 04A7184. Questions must be sent to the following email:

Email: laura.heberle@dot.ca.gov C. Written responses to all questions will be collectively compiled and posted as an

Addendum to the Cal eProcure website (https://caleprocure.com/pages/index,aspx). It is the responsibility of the bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the IFPQ’s schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

4. State General Prevailing Wages State General Prevailing Wage Rates will apply for the Counties of Alameda, Contra Costa, San Francisco and Santa Clara as described in the attached Proposed Form of Agreement Exhibit B. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

5. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383;

also, Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Sections 42649.8 et seq. When applicable, Contractor must comply with these provisions.

6. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and 34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain mailto:laura.heberle@dot.ca.gov https://caleprocure.com/pages/index,aspx https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, the Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

7. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a bid proposal for an agreement with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded an agreement with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

8. Contractor’s License A. Bidder must have at time of quote submittal and for the duration of the contract, a valid, current C-28 Lock and Security Equipment Contractor license or C-61 Limited Specialty Contractor license with a D-16 Hardware, Locks and Safes endorsement license issued by the CSLB, for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the price quote. Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15) Standard Title VI/Nondiscrimination Assurances (DOT Order No.

1050.2A)

B. Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

9. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

10. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 workdays from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of

Agreement, Exhibit E, for the applicable and specific insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

11. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

12. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in PCC Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

13. Price Quote Submittal A. The Price Quote should be emailed as described below. The price quote must be received by Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 04A7184

PRICE QUOTATION SUBMITTAL–DO NOT OPEN

C. All quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: laura.heberle@dot.ca.gov F. Pursuant to Government Code Section 14838.5, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from a responsible bidder and may waive any immaterial deviation in a quote. Caltrans' waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the contract are entirely the responsibility of the bidder and shall not be charged to the State.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline. Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at laura.heberle@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the contract amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate contract language from a bidder. A price quote with such language will be considered a counterproposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language.

14. Evaluation and Selection A. At the time of quote opening, price quotes will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will check the price quote submittal package to verify it received all required documents. Positive verification of required documents will be performed to determine its responsiveness to the State’s needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful contractor. Only one (1) price quote may be submitted by an entity: individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

15. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed, should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor's price quote and the actual cost of performing work by the second lowest bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the contract.

https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act Chapter 2, commencing with Section 16700, of Part 2 of Division 7 of the Business and Professions Code, arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder (Gov. Code Section 4552).

2) If the awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550-4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or

(b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If the bidder is awarded the Agreement and refuses to sign the Agreement presented for signature within the time and manner required, the bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a “loss leader” as defined in Business and Professions Code Section 17030. “Loss Leader” means any article or product sold at less than cost where, a) the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

16. Executive Order N-6-22 – Russian Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

17. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) intends to provide GenAI as a deliverable to the State; or

2) intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

a) functionality of a State system,

b) risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7184 PRICE QUOTE PROPOSAL Attachment 1 Page 1 of 2

ADM-1412 (REV. 5/2025)

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit Of Measure Item

Unit Price (Price Per Unit of Measure)

Total (Estimated Quantity X Unit Price)

1 450 One (1) Hour

All labor, tools, equipment, travel, and incidentals necessary to provide routine general locksmith services during normal working hours, Monday through Friday, 6:00 a.m. to 6:00 p.m., per STD 213, Exhibit A, Scope of Work.

2 200 One (1) Hour All labor, tools, equipment, travel, and incidentals necessary to provide non-routine general locksmith services, 24 hours a day, seven (7) days a week, per STD 213, Exhibit A, Scope of Work.

3 400 One (1) Hour

All labor, tools, equipment, travel, and incidentals necessary to provide routine door repair/replacement services during normal working hours, Monday through Friday, 6:00 a.m. to 6:00 p.m., per STD 213, Exhibit A, Scope of Work.

4 200 One (1) Hour

All labor, tools, equipment, travel, and incidentals necessary to provide non-routine door repair/replacement services, 24 hours a day, seven (7) days a week, per STD 213, Exhibit A, Scope of Work.

5 400 Each

All labor, tools, equipment, materials, parts, supplies, travel, and incidentals necessary to develop a key schedule (system to track great grandmaster, grandmaster, submasters, individual building door keys), reproduce keys, and provide keys during normal working hours, Monday through Friday, 6:00 a.m. to 6:00 p.m., per STD 213, Exhibit A, Scope of Work.

6 Subtotal Line Items 1 through 5 $

Maximum allowable expenditure for all materials, parts and supplies for Items 1 through 4 above, per Exhibit A.

Actual costs will be reimbursed based on submitted original receipts. Enter 10 percent (10%) of the Subtotal amount (0.10 x Subtotal) here.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Agreement Number 04A7184 PRICE QUOTE PROPOSAL Attachment 1 Page 2 of 2

ADM-1412 (REV. 5/2025)

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis time, the unit price shall prevail.

3) Do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal (add Line Items 6 and 7)

Attachment 2

Required Documents The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ California Civil Rights Laws Certification (DOT ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (DOT ADM-0077) Darfur Contracting Act Certification

Certification Statement: By signing below, I certify under penalty of perjury that for the duration of this Agreement (if awarded):

All persons utilized in the performance of this work will meet the criteria set forth in IFPQ, Section B, Item 2, Bidder Minimum Qualifications and Attachment 3, Proposed Form of Agreement, Exhibit A, Scope of Work, Section 8, Detailed Description of Work, Item J. Lack of this knowledge will be grounds for termination in accordance with Exhibit D, 2 Termination.

Name of Person Signing: _____________________________________

Title of Person Signing: _______________________________________

Signature: _______________________________ Date: ___________

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/searchForm.jsp?frmid=1416&valid=true https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3 Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 04A7184

Exhibit A

Commercial Services–State

Scope of Work

1. Contractor shall provide to the California Department of Transportation (Caltrans) all labor, tools, materials, supplies, parts, equipment, travel, and incidentals necessary to provide on call as needed locksmith services, door repair/replacement services and provide and replace key services, as described herein.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or subcontractors as found herein are not applicable to this Agreement.

3. The services shall be performed primarily at Caltrans District 04 Headquarters (HQ) located at 111 Grand Avenue, Oakland, CA 94612, and at Contractor’s business address; however, work may also be performed at various Caltrans locations within Alameda, Contra Costa, San Francisco, and Santa Clara counties.

4. Any reference to Caltrans Contract Manager shall also include his/her designee.

5. This Agreement will commence on October 7, 2025 (estimate), or upon approval by the

Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 6, 2028 (estimate). Services shall be provided during the normal working hours of 6:00 a.m. to 6:00 p.m., Monday through Friday, except State holidays; however, some non-routine services might be required outside of normal working hours, on State holidays, and on weekends. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor: TBD Section/Unit: District 4/Administration Section/Unit:

Contract Manager: TBD Project Manager:

Address: 111 Grand Avenue, Oakland, CA 94623 Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager shall issue a Service Request via email to Contractor for routine and non-routine services. See Attachment 2, Locksmith Services Service Request, and Attachment 3, Door Repair/Replacement Service Request.

B. The Service Request shall include the following information:

1) Agreement Number

2) Service Request Number

3) Date of Request

4) Contact name, requestor, and/or District Single Point of Contact (DSPOC)

5) Caltrans Contract Manager’s name

6) Prospective Date of Service

7) Type of Service (routine or non-routine)

8) Time of Service (day(s) and time(s))

9) Location Address of service

10) Specific Scope of Work to be performed under the Service Request, in accordance with the

Scope of Work in this Exhibit A

11) Signatures of DSPOC and/or Caltrans Contract Manager

C. A Service Request may be classified as either of the following types:

1) Routine: work that requires maintenance and/or repair services where there is no immediate danger, no risk to public health, and no unsafe conditions posed to State property and/or employees.

2) Non-Routine: vital work that requires repair services to be done in order to limit imminent damage, or safety hazard of State property and/or employees.

D. Contractor shall respond to routine Service Requests within 24 hours of issuance. A non-routine Service Request shall be initiated first via phone call and shall be followed up with the written Service Request. Once contacted for non-routine services, Contractor shall have four (4) hours to respond to Caltrans Contract Manager.

8. Detailed Description of Work A. Unless approved in advance by Caltrans Contract Manager, each Service Request shall be performed by only one (1) worker.

B. Contractor shall be available to provide services 24-hours a day, seven (7) days a week.

C. Upon issuance of a routine or non-routine Service Request the Contractor shall respond by phone or email to confirm receipt.

D. Contractor shall only perform work authorized by Caltrans Contract Manager. If the requested service requires repairs beyond the original approved Service Request Contactor shall obtain additional authorization from Caltrans Contract Manager. Contractor shall provide an estimate and scope of work to Caltrans Contract Manager for additional work beyond original Service Request. Estimate and scope of work must be approved by Caltrans Contract Manger. Work not authorized by Caltrans Contract Manager shall be considered at Contractor’s expense.

E. Routine Requests

1) Contractor shall perform a mandatory site inspection for initial analysis prior to the performance of work. Contractor shall work with Caltrans Contract Manager to schedule the mutually agreed upon date and time for the inspection.

2) Contractor shall respond on-site to requests for routine services and shall complete work within 24 hours of a request, unless otherwise approved by Caltrans Contract Manager.

3) Contractor shall submit a written proposal via email to Caltrans Contract Manager detailing labor costs and materials/parts/supplies prior to start of work. Proposal must be approved by Caltrans Contract Manager prior to the start of work.

F. Non-Routine Requests

1) Work requiring non-routine repair services shall be completed as soon as possible after working hours in, order to limit eminent damage, or a safety hazard to State property and/or employees.

2) Contractor shall respond on-site to non-routine requests within four (4) hours of receiving the Service Request.

3) Contractor shall submit a written proposal via email detailing labor costs and materials/parts/supplies and shall provide a schedule for work to Caltrans Contract Manager within 24 hours of commencement of work.

G. Locksmith Services Contractor shall provide all labor, tools, materials, supplies, parts, equipment, travel, and incidentals necessary to install and rekey locksets for supply cabinets, file cabinets, drafting tables, credenzas, desks, and interior and exterior doors (collectively, “Locksmith Services”).

H. Door Repair/Replacement Services Contractor shall provide all labor, tools, materials, supplies, parts, equipment, travel, and incidentals necessary to repair or replace fire doors, door hinges/closures, magnetic door closures, and disabled doors to maintain compliance with all American with Disabilities Act (ADA) requirements. Caltrans Contract Manager will submit Attachment 3, Door Repair/Replacement Service Request when door repair/replacement services are required.

1) Contractor shall repair or replace fire doors, door hinges/closures, magnetic door closures, and disabled doors and hardware to maintain compliance with ADA requirements.

2) Contractor shall not leave a Caltrans facility unsecure without a locking door overnight.

Door(s) and hardware shall be reinstalled or replaced the same day they are removed.

3) Broken doors and hardware shall be replaced with similar makes/modes. Contractor shall be reimbursed for the actual cost of replacement door(s) and/or door hardware in accordance with Exhibit A, Item 9, Materials/Parts/Supplies. Contractor shall receive approval from Caltrans Contract Manager prior to purchasing replacement door(s) or hardware. Approval may be verbal but shall be confirmed in writing by Caltrans Contract Manager.

4) Contractor shall complete repairs by the following workday. Contractor shall inform Caltrans Contract Manager if additional time is needed with timeframe for completion. Caltrans Contract Manager will approve of additional time in writing. Repairs are not complete until all replacement parts are installed. Temporary repairs shall be approved by Caltrans Contract Manager prior to the temporary repairs being completed. Contractor shall provide timelines for completion of temporary repair due to unavailability of parts.

5) Contractor shall inform Caltrans Contact Manager when work is completed. Completed work shall be inspected by both Contractor and Caltrans Contract Manager for completion acceptance and in accordance with Exhibit A, Item 18.

6) Contractor shall only perform the specific work authorized by Caltrans Contract Manager.

Contractor shall provide an estimate and Scope of Work for Service Requests. Estimates and Scopes of Work will be approved by Caltrans Contract Manager in writing prior to start of work. Work not authorized by Caltrans Contract Manager in writing shall be considered at Contractor’s expense.

I. Contractor, with the assistance of Caltrans Contract Manager, shall develop a system to track great grandmaster, grand master, submasters, and individual building door keys, herein called key schedule, for 111 Grand Avenue, Oakland, CA 94612, within sixty (60) days from the start date of this Agreement.

1) Building key schedule shall identify great grandmaster, grandmaster, submaster, and key levels below, consistent with their room assignment(s). Contractor shall provide a copy in both electronic and hardcopy format to Caltrans Contract Manager.

2) Once the key schedule is developed Contractor shall have sole responsibility for the maintenance and updates to the key schedule for the duration of this Agreement and shall provide updated copies (electronic and hardcopy) to Caltrans Contract Manager within 72 hours of any change affecting the key schedule. Contractor shall be compensated in accordance with Price Quote Proposal, Attachment 1, Line Item 5.

J. Contractor shall have functional knowledge of PRIMUS key-ways and functional knowledge of locks (push button) and interchangeable cores.

K. Reproduce and Provide Key Services Contractor shall provide all labor, tools, materials, supplies, equipment, travel, and parts necessary to reproduce keys, provide replacement keys and duplicate lost or misplaced Caltrans employee keys.

1) Caltrans Contract Manager will submit key reproduction request (Attachment 2, Locksmith

Services Service Request) that will include the key number or room number for which the key is needed.

2) Contractor shall use key chart for reference to produce room key. Caltrans Contract Manager will provide a copy of the key chart to Contractor.

3) Cost shall be billed by Contractor for each key produced, inclusive of parts, materials, and labor, per Price Quote Proposal, Attachment 1 Line No. 5.

9. Materials/Parts/Supplies Contractor will be reimbursed for the actual cost of materials/parts/supplies purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. No additional compensation will be made for the cost to acquire, store or deliver any purchased items. Cost of materials/parts/supplies are to be substantiated by submitting a copy of the appropriately signed original invoice verifying the actual cost. Total expenditures for materials/parts/supplies shall not exceed the amount set forth in Price Quote Proposal, Attachment 1, Item 7.

10. Submittals Contractor shall submit to Caltrans Contract Manager for approval product data, manufacturer's descriptive data, factory mutual test reports, product specifications, and instructions. No work shall begin prior to approval by Caltrans Contract Manager.

11. Special Provision If Contractor has three (3) or more instances where Contractor does not respond within the four (4) hour time limit or does not meet any of the specified response/completion times, this may be grounds for termination in accordance with Exhibit D, Item 2(A).

12. General Contractor Responsibilities A. Contractor shall ensure that only qualified and competent employee(s) are permitted on the job site and that the work shall be safely performed by the highest industry standards. Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s), invitee(s), and/or the public.

B. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to Caltrans property, its occupants, or the public, Contractor shall provide warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

C. Contractor shall conduct operations in such a manner as to avoid damage to Caltrans property or to adjacent property. If any such property is damaged by reason of Contractor’s operation, it shall be replaced or restored at Contractor’s expense and to the satisfaction of Caltrans Contract Manager.

D. Contractor shall take all necessary precautions to prevent injury or hazard to Caltrans employees or visitors and shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property.

E. Contractor is solely responsible for any injuries, losses, and damages caused by Contractor, its employees, or its agents.

13. Damages to Caltrans Property A. In the event that any Caltrans property is damaged as a result of the actions of Contractor, or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor, or its employees.

B. Repair efforts must be performed in a manner which ensures all warranties are maintained for any products that are damaged.

C. Repair efforts shall include the full costs for all required labor and materials. If the repair must be completed by an outside entity, Caltrans Contract Manager shall approve of who shall be hired to complete the work.

14. Code of Conduct A. Contractor and its employees shall be aware that they are working on Caltrans property and be always courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall always conduct themselves in a professional manner.

B. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited on or in Caltrans Buildings and Caltrans Property, DD 49-Sexual Harassment Prevention.

C. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be employed on this Caltrans Agreement, unless agreed in advance by the Caltrans Contract Manager.

D. If Contractor’s employees display any behavior that Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager shall have the right to remove that employee from doing further work on this Agreement.

15. Delivery, Storage and Handling A. Materials shall be delivered to the job site in the manufacturer’s original unopened packages clearly labeled with manufacturer’s name and identification numbers.

B. Materials shall be stored in strict accordance with the manufacturer’s printed storage requirements and protected from adverse weather conditions.

C. Material shall be handled in such a manner as to prevent damage.

D. Damaged materials shall be replaced at Contractor's sole expense.

16. Areas for Contractors Use A. No area is available within the facility for the exclusive use of Contractor.

B. Contractor shall arrange with Caltrans Contract Manager for storage areas for equipment and materials within the facility.

17. Temporary Utilities

Contractor may obtain electrical power and water from existing Caltrans electrical power and water outlets within the project limits free of charge for the Agreement operations, provided such utility services are in service and are not required by Caltrans for other purposes.

18. Inspection and Acceptance for Payment It is the responsibility of Contractor to notify Caltrans Contract Manager that the work is complete and ready for inspection. Work is subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager shall have the ultimate responsibility and authority to determine whether Contractor has satisfied Contractor’s duties and obligations under this Agreement, including specifically whether Contractor delivered all work product and deliverables and whether Contractor’s work product and deliverables satisfied all of the…