IFPQ_12A2307_Final.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30TH STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

July 15, 2025

Invitation for Price Quote (IFPQ)

IFPQ # 12A2307

Notice to Prospective Contractors

You are invited to review and respond to this Small Business (SB) Invitation for Price Quote (IFPQ), IFPQ 12A2307 entitled Roll-Up Door Services in Orange County. In submitting your quote, you must comply with the instructions found herein.

“This solicitation is authorized pursuant to Government Code Section 14838.7, which provides for the award of contracts for the acquisition of construction, including the erection, construction, alteration, repair, or improvement of any State structure, building, road, or other State improvement of any kind, that has an estimated value of greater than $5,000.00, but not more than $461,000.00 to a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE). A bid over $461,000.00 will result in rejection of your bid due to non-responsiveness.”

This contract requires Prevailing Wages if the total bid amount exceeds $15,000. If the total bid amount is under $15,000, then Prevailing Wage language will be removed prior to award. Refer to Attachment 3, Proposed Form of Agreement, for requirement details.

In the opinion of Caltrans, this IFPQ is complete and without need of explanation; however, if you have questions, or should you need any clarifying information, the contact person for this IFPQ is:

Tim Murphy California Department of Transportation (Caltrans) Email address: timothy.murphy@dot.ca.gov Phone: (279) 234-2662

Please note that no verbal information given will be binding upon Caltrans unless such information is issued in writing as an official addendum.

*Technical questions regarding this solicitation will be addressed, in writing, in accordance with the Questions and Answers portion of this IFPQ. See Section C1, Time Schedule, for more details.

ALL REQUIRED DOCUMENTS ARE EITHER ATTACHED (ATTACHMENT 1) OR THE DOCUMENT

LINK IS PROVIDED ON ATTACHMENT 2, REQUIRED DOCUMENTS.

Sincerely, Tim Murphy Contract Analyst https://dot.ca.gov/programs/procurement-and-contracts/ mailto:timothy.murphy@dot.ca.gov

Invitation for Price Quote IFPQ Number 12A2307

A) Purpose and Description of Services

1. Contractor agrees to provide to California Department of Transportation (Caltrans) roll up door repair, gate repair and maintenance services as described herein:

Contractor shall provide all labor, equipment (including rentals), tools, supplies, licenses, permits, travel, fuel, mileage, materials, parts, incidentals and disposal necessary to provide roll up door repair, gate repair and maintenance services at various Caltrans locations in Orange County.

2. Refer to the Proposed Form of Agreement, Exhibit A, for a more complete description of services.

B) Bidder’s Minimum Qualifications

1. At time of bid, bidder shall be a certified SB, including a micro business (MB), SB for the purpose of public works (SB-PW), or a disabled veteran business enterprise (DVBE).

2. By submitting its bid, Bidder certifies, under penalty of perjury, that its Contractors State License

Board (CSLB) license is in a classification appropriate to the work to be undertaken as identified in the Proposed Form of Agreement, Exhibit A. This requirement has also been added in the Proposed Form of Agreement, Exhibit E. Refer to Section C, Price Quotation Requirements and Information, Contractor’s License, for submittal requirements. Caltrans will verify bidder’s Contractor License, and any Subcontractor Licenses, thus it is not necessary for bidders to provide a copy.

3. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current C-61 Limited Specialty Classification Contractor license and D-28 Doors Gates and Activating Devices Contractor license issued by the California Contractors State Licensing Board (CSLB).

4. Bidder shall possess at the time of quote submittal, and for the duration of the Agreement, a valid and current registration with the Department of Industrial Relations (DIR). Caltrans will verify bidder’s DIR registration; it is not necessary to provide a copy.

5. Failure of Bidder to sufficiently provide any or all the minimum qualifications, in the opinion of Caltrans, will result in the Bidder’s bid deemed non-responsive.

C) Price Quotation Requirements and Information

1. Time Schedule

It is recognized that time is of the essence. All bidders are hereby advised of the following schedule and will be expected to adhere to the required dates and times.

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 07/15/2025 Written Question Submittal 07/22/2025 2:00 p.m.

Final Date for Quote Submission 07/29/2025 5:00 p.m.

Proposed Award Date (estimate) 07/29/2025

2. Questions and Answers A. Questions regarding this IFPQ must be submitted in writing. Bidders are encouraged to submit their written questions by July 22, 2025.

B. Written questions must include the individual's name, firm name, complete address, and must reference IFPQ No. 12A2307. Questions must be sent to the following email:

Email: timothy.murphy@dot.ca.gov

C. Written responses to all questions will be collectively compiled and posted as an Addendum to the Cal eProcure website (https://caleprocure.com/pages/index.aspx). It is the responsibility of the Bidder to access the website for any changes or addenda that may be posted. Refer to Section C1, Time Schedule, for the schedule of events and dates/times. Bidder can contact the Contract Analyst named above.

3. ADM-1412 – Price Quote Proposal The total price quote proposal for this Agreement must not exceed $461,000.00. A price quote proposal amount more than $461,000.00 will be deemed non-responsive and will be rejected.

4. Costs Included in Bid Rates Quotation prices/rates shall include the cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, contract bond premiums, and any other taxes or assessments, including, but not limited to, sales and use taxes required by law or otherwise and no additional allowance will be made thereof unless separate payment provisions in the Agreement should specifically so provide.

5. Employment of Undocumented Workers No State agency or department, as defined in Public Contract Code Section 10335.7, that is subject to this code, shall award a public works contract to a bidder or contractor, nor shall a bidder or contractor be eligible to bid for or receive a public works contract, who has, in the preceding five (5) years, been convicted of violating a State or Federal law regarding the employment of undocumented workers (Pub. Cont. Code Section 6101).

6. State Prevailing Wages State General Prevailing Wage Rates will apply for the County of Orange as described in the attached Proposed Form of Agreement. The predetermined general prevailing wage rates published by the Director of Industrial Relations (DIR) may be obtained via the Internet at https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm or by contacting the Contract Analyst listed on the first page of this solicitation. It is the bidder's responsibility to use the correct classification determination published by the DIR. By signing the attached Bid/Bidder Certification Sheet, the Bidder acknowledges this is a public works contract subject to Labor Code Sections 1720-1861, and that if awarded this Agreement, it will be the Bidder’s responsibility to ensure that all prevailing requirements are met, including but not limited to the payment of appropriate prevailing wages rates to all employees who participate and perform services under this Agreement, Department of Industrial Relations registration, submittal of weekly certified payroll records, and employment of apprentices throughout the duration of the Agreement.

7. Mandatory Organic Waste Recycling Contractor generating organic waste or commercial solid waste shall comply with SB 1383; also Contractor will arrange for recycling services required by this section in a manner that is consistent with State and local laws and requirements, including a local ordinance or local jurisdiction’s franchise agreement, applicable to the collection, handling, or recycling of organic waste and commercial solid waste. This requirement does not modify, limit, or abrogate the Contractor’s right to sell or donate its recyclable organic waste materials consistent with the requirements of Public Resources Code Section 42649.8 et seq. When applicable, Contractor must comply with these provisions.

8. Motor Carrier Permit Requirements A. Contractor is responsible for determining whether California Vehicle Code Sections 34601 and

34620 require Contractor to have a valid Motor Carrier Permit (MCP) issued by the Department of Motor Vehicles (DMV) in order for Contractor to lawfully perform any part or aspect of the https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm work described in Exhibit A, Scope of Work, and, if California Vehicle Code Sections 34601 and 34620 do require same for any part or aspect of such work, Contractor must have a valid MCP(s) issued from the DMV for its services as a Motor Carrier of Property under this Agreement. Contractor shall pay any required fees necessary to obtain and maintain in good standing during the entire term of this Agreement any such required MCP(s).

B. MCP(s), if any, required for Contractor’s Motor Carriers of Property under California Vehicle Code Sections 34601 and 34620 shall be on file with Contractor for the duration of this Agreement. Upon request of Caltrans Contract Manager or their designee, Contractor must immediately provide to Caltrans a copy of the required MCP(s), if any.

9. Contractor Registration Program A. No Contractor or Subcontractor may be listed on a bid proposal for a contract with prevailing wages unless registered with the DIR, pursuant to Labor Code Section 1725.5 (with limited exceptions from this requirement for bid purposes only under Labor Code Section 1771.1(a)).

B. No Contractor or Subcontractor may be awarded a contract with prevailing wages unless registered with DIR pursuant to Labor Code Section 1725.5.

C. Caltrans will verify each of the registration numbers provided by the bidder prior to Agreement award. Bidders that do not possess the required DIR registration will be deemed non-responsive and rejected from further consideration in the solicitation process.

10. Contractor’s License Bidder must have, at time of quote submittal and for the duration of the contract, a valid, current C-61 Limited Specialty Classification Contractor license and D-28 Doors Gates and Activating Devices Contractor license issued by the California Contractors State Licensing Board (CSLB), for the type of work to be performed. Bidder shall obtain, pay for, and maintain, in good standing, all necessary licenses and permits to accomplish the work. Bidders will be considered non-responsive unless proper licensing requirements are met. An invalid license will result in rejection of the bid.

Positive verification of a valid license issued by the CSLB will be performed by Caltrans (Bus. and Prof. Code Section 7028.15).

12. Standard Title VI/Nondiscrimination Assurances (DOT Order No. 1050.2A) Caltrans, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Statute 252, 42 USC Sections 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any Agreement entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

13. Non-Collusion Declaration for Public Works The winning bidder must submit a non-collusion declaration for public works during the Agreement award process. Failure to submit a complete declaration shall be grounds for rejection of bid.

14. Bonds Payment Bond Requirement: The successful bidder will be required to provide, prior to commencement of work under a Service Request price, a Payment Bond for one hundred percent (100%) of the total Service Request, if the Service Request price exceeds $25,000. The Payment Bond is not required at the time of bid submittal; however, it is required, as applicable, prior to the start date of the Service Request. Refer to Proposed Form of Agreement, Exhibit D.

15. Insurance A. The bidder who receives the Agreement award must provide a Certificate of Insurance providing proof of insurance to the Division of Procurement and Contracts within 10 working days from the date of notification of award. The State’s Office of Risk and Insurance Management will review insurance certificates and/or proof of self-insurance documentation before execution of the Agreement. Refer to the Proposed Form of Agreement, Exhibit E, for the applicable and specific Insurance requirements and coverage limits.

B. The insurance carrier shall provide an endorsement for the additional insured statement as follows:

Caltrans, State of California, its officers, agents, and employees shall be included as additional insured, but only with respect to work performed for the State of California under this Agreement.

C. The additional insured endorsement must accompany the certificate of insurance.

D. Satisfying a Self-Insured Retention (SIR)

All insurance required by this Agreement must allow, but not require, the State to pay any SIR and/or act as Contractor’s agent in satisfying any SIR. The choice to pay any SIR and/or act as Contractor’s agent in satisfying any SIR is at the State’s discretion. If the State chooses to pay any SIR and/or act as Contractor’s agent in satisfying any SIR, Contractor shall reimburse the State for the same.

E. Available Coverages/Limits In the event the insurance coverages obtained by Contractor is broader in scope than, and/or the limits are higher than, those required under the Agreement, all such broader coverage and/or higher limits available to Contractor shall also be available and applicable to the State.

16. California Civil Rights Laws Any person that submits a bid or proposal to, or otherwise proposes to enter into or renew an Agreement with, a State agency with respect to any Agreement in the amount of one hundred thousand dollars ($100,000) or more shall certify, under penalty of perjury, at the time the bid or proposal is submitted or the Agreement is renewed, that they satisfy all of the conditions set forth in California Public Contract Code Section 2010 and they shall execute the California Civil Rights Laws Certification (DOT ADM-0076), provided as a link in Attachment 2, Required Documents, completed, signed, and returned with its bid or proposal.

17. Darfur Contracting Act A. The Darfur Contracting Act, Public Contract Code Section 10475-10481, applies to any company that currently or within the previous three (3) years has had business activities or other operations outside of the United States. The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code Section 10475. All bidders shall complete the Darfur Contracting Act Certification (DOT ADM-0077), provided as a link in Attachment 2, Required Documents, and submit with the proposal.

B. If your company has not, within the previous three (3) years, had any business activities or other operations outside of the United States, complete Option 1 on the ADM-0077.

C. A scrutinized company is a company doing business in Sudan as defined in Public Contract Code Section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for an Agreement with a State agency for goods or services (Pub. Cont. Code Section 10477(a)).

D. Therefore, Public Contract Code Section 10478(a) requires a company that currently has (or within the previous three (3) years has had) business activities or other operations outside of the

United States to certify that it is not a “scrutinized” company, during the Agreement award process with a State agency.

E. A scrutinized company may still, however, submit a bid or proposal for a Contract with a State agency for goods or services if the company first obtains permission from the Department of General Services (DGS) according to the criteria set forth in Public Contract Code Section 10477(b).

18. Price Quote Submittal A. The price quote should be emailed as described below. The price quote must be received by the Caltrans, Division of Procurement and Contracts (DPAC), by dates and times shown in Section C, Price Quotation Requirements and Information.

B. The price quote email should be clearly marked with the IFPQ number, title, and ‘PRICE QUOTATION SUBMITTAL’, as shown in the following example:

IFPQ Number: 12A2307

PRICE QUOTATION SUBMITTAL

C. quotes shall include the documents identified in the IFPQ; see Attachment 2, Required Documents. Quotes not including the required documents may be deemed non-responsive. A non-responsive price quote is one that does not meet the basic quote requirements.

D. Only an individual who is legally authorized to bind the proposing firm contractually shall sign all documents requiring a signature, and each document must bear a signature.

E. Email to: timothy.murphy@dot.ca.gov F. Pursuant to Government Code Section 14838.7, Caltrans must receive at least two (2) price quotes from certified SB/MBs or at least two (2) price quotes from DVBEs before it can make an Agreement award. Therefore, at Caltrans’ discretion, if only one price quote is received, the timeframe for receipt of price quotes may be extended in order to receive the minimum number of quotes required by the Government Code. All prospective bidders will be notified via email or telephone of any extensions.

G. Price quotes must include the performance of all the services described herein. Any attempt to modify the Price Quote Proposal document to deviate from the work specifications will not be considered and will cause a price quote to be rejected.

H. A price quote may be rejected if it is conditional, incomplete, or if it contains any alterations of form or other irregularities of any kind. Caltrans may reject any price quote on the basis that it is not responsive or from responsible bidder and may waive any immaterial deviation in a quote.

Caltrans’ waiver of an immaterial defect shall in no way modify the IFPQ document or excuse the bidder from full compliance with all requirements if awarded the Agreement.

I. Costs for developing price quotes and in anticipation of award of the Agreement are entirely the responsibility of the bidder and shall not be charged to Caltrans.

J. A bidder may modify a price quote after its submission by first withdrawing the original price quote and then by resubmitting a new price quote prior to the price quote submittal deadline.

Bidder modifications offered in any other manner, oral or written, will not be considered.

K. A bidder may withdraw a price quote by, prior to price quote submission deadline, submitting a written withdrawal request to Caltrans, at timothy.murphy@dot.ca.gov, signed by the bidder or an agent authorized in accordance with Section L, below. A bidder may thereafter submit a new price quote prior to the price quote submittal deadline. Price quotes may not be withdrawn without cause subsequent to the price quote submittal deadline.

L. Only an individual who is authorized to bind the bidding firm contractually shall sign the attached

Bid/Bidder Certification Sheet. The signature must also indicate the title or position that the individual holds in the firm. An unsigned price quote may be cause for bid rejection.

M. Caltrans may modify the IFPQ prior to the date fixed for submission of price quotations by the issuance of an addendum sent to all parties who received an IFPQ package.

N. Caltrans reserves the right to reject all price quotes for reasonable cause.

O. Bidders are cautioned not to rely on Caltrans during its evaluation process to discover and report to the bidder any defects and errors in the submitted documents. Before submitting their documents, bidders should carefully proof them for errors and full adherence to the IFPQ requirements.

P. Where applicable, bidder should carefully examine work sites and specifications. Bidder shall investigate conditions, character, and quality of surface or subsurface materials or obstacles that might be encountered. No additions or increases to the Agreement amount will be made due to a lack of careful examination of work sites and specifications.

Q. Caltrans does not accept alternate Agreement language from a bidder. A price quote with such language will be considered a counter proposal and will be rejected. The State’s General Terms and Conditions (GTC 02/2025) are not negotiable. The GTC 02/2025 may be viewed at Internet site https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language.

19. Evaluation and Selection A. At the time of quote opening, each price quote will be checked for the presence or absence of required information in conformance with the submission requirements of this IFPQ.

B. Caltrans will evaluate each price quote to determine its responsiveness to Caltrans’ needs.

C. Price quotes that contain false or misleading statements, or which provide references, which do not support an attribute or condition claimed by the bidder, shall be rejected.

D. The Agreement, if awarded, shall be awarded to the responsible bidder who submits the lowest price quote and meets all the specifications. A price quote meets the specifications if it complies with all the requirements in this solicitation. In the event of a tie quote, Caltrans will draw lots to determine the successful bidder. Only one (1) price quote may be submitted by an entity:

individual, firm, partnership, corporation, joint venture, or combination thereof. Receipt of more than one (1) price quote from an entity will result in all quotes from that entity being rejected and returned to the bidder.

20. Standard Conditions of Service A. Service shall not begin before the start date set forth in the Agreement. After all approvals have been obtained, and the Agreement is executed should Contractor fail to commence work at the agreed upon time, Caltrans, upon five (5) days written notice to contractor, reserves the right to terminate the Agreement. In addition, contractor shall be liable to Caltrans for the difference between contractor’s quote price and the actual cost of performing the work by the second low bidder or by another contractor.

B. All performance under the Agreement shall be completed on or before the expiration date of the Agreement.

C. Antitrust Provisions

1) Bidder offers and agrees, and will require all of his other Subcontractors and suppliers to agree, that if the bid is accepted to assign to the awarding body all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 USC Section 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List-Folder/Standard-Contract-Language

2 of Division 7 of the Business and Professions Code) arising from purchases of goods, services, or materials pursuant to the public works Agreement or subcontract. The assignment made by Contractor and all additional assignments made by Subcontractors and suppliers shall be deemed to have been made and will become effective at the time the awarding body tenders final payment to Contractor without further acknowledgment or the necessity of tendering to the awarding body any written assignments.

2) If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under Government Code Sections 4550-4554, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, and attributable overcharges that were paid by the assignor but were not paid by the public body as a part of the price quote, less the expenses incurred in obtaining that portion of the recovery.

3) Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under Government Code Sections 4550- 4554 if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action (See Government Code Section 4554).

D. If bidder is awarded Agreement and refuses to sign Agreement presented for signature within time and manner required, bidder will be liable to Caltrans for actual damages resulting to Caltrans therefrom or 10 percent (10%) of the amount quoted, whichever is less.

E. Loss Leader usage is prohibited in this Solicitation: It is unlawful for any person engaged in business within this State to sell or use any article or product as a "loss leader" as defined in Business and Professions Code Section 17030. "Loss Leader" means any article or product sold at less than cost: a) where the purpose is to induce, promote, or encourage the purchase of other merchandise; or b) where the effect is a tendency or capacity to mislead or deceive purchasers of prospective purchasers; or c) where the effect is to divert trade from or otherwise injure competitors.

F. No oral understanding or agreement shall be binding on either party.

21. Executive Order N-6-22 – Russia Sanctions

On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals. “Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law unless the contract has been Federalized (i.e. there is federal participation in any phase). By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

22. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting A. The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI tools, while balancing the risks of these new technologies.

B. Bidder / Offeror must notify the State in writing if it:

1) Intends to provide GenAI as a deliverable to the State; or

2) Intends to utilize GenAI as a deliverable to the State; including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts:

https://www.gov.ca.gov/wp-content/uploads/2022/03/3.4.22-Russia-Ukraine-Executive-Order.pdf

a) Functionality of a State system,

b) Risk to the State, or

c) Contract performance.

Note: For avoidance of doubt, the term “materially impacts” shall have the meaning set forth in State Administrative Manual (SAM) § 4986.2 Definitions for GenAI.

C. Failure to report GenAI to the State may result in disqualification. The State reserves the right to seek any and all relief to which it may be entitled to as a result of such non-disclosure.

D. Upon notification by a Bidder / Offeror of GenAI as required, the State reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the State.

E. Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION Contractor Name TBD PRICE QUOTE PROPOSAL Agreement Number 12A2307

ADM-1412 (REV. 10/2024) Attachment 1

Contractor’s Name (Please Print):

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

1 500 Hour

All labor, equipment (including rentals), tools, supplies, licenses, permits, travel, fuel, mileage, materials, parts, incidentals and disposal necessary to necessary to provide roll up door repair, gate repair and maintenance services at various Caltrans locations in Orange County per STD 213, Exhibit A, Scope of Work.

2 Maximum allowable expenditure for all unforeseen materials, supplies, parts per Exhibit A, Item 9. Actual cost will be reimbursed based on submitted original receipts. This amount shall not exceed $10,000.00 total. $10,000.00

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total Proposal $

Attachment 2

Required Documents

The following documents should be submitted, or your bid may be considered non-responsive.

Do not submit this checklist, the Proposed Form of Agreement, company advertisements, brochures, informational pamphlets, or any other document unless specifically noted in the IFPQ Requirements and/or as listed below.

☐ Attachment 1 – Price Quote Proposal (ADM-1412)

☐ Bid/Bidder Certification Sheet (DOT ADM-1416) Bid/Bidder Certification Sheet

☐ California Civil Rights Laws Certification (ADM-0076) California Civil Rights Laws Certification

☐ Darfur Contracting Act Certification (ADM-0077) Darfur Contracting Act Certification

☐ Non-Collusion Declaration Non-Collusion Declaration

The following documents will be requested of the WINNING BIDDER at time of contract award;

they are NOT required at time of bid submittal:

☐ Contractor Certification Clauses (CCC 04/2017) Contractor Certification Clauses

☐ Insurance (Requirements outlined in Proposed Form of Agreement, Exhibit E, Items 1 & 2)

Payee Data Record (STD 204) Payee Data Record https://forms.dot.ca.gov/v2Forms/searchForm.jsp?frmid=1416&valid=true https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0076 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM0077 https://forms.dot.ca.gov/v2Forms/servlet/FormRenderer?frmid=DOTADM1418 https://www.dgs.ca.gov/-/media/Divisions/OLS/Resources/CCC-042017.pdf?la=en&hash=4DE3E4DC414511AE378794200BA43EBF91C758EE https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf

Attachment 3

Proposed Form of Agreement

Note to Bidders: The following pages represent a sample of the Agreement that will be awarded, if any, from this IFPQ. Please review it carefully and present any questions in writing to the contact identified for this IFPQ.

2. The term of this Agreement is:

Contractor’s Name TBD Agreement Number 12A2307

Exhibit A

Public Works (State)

Scope of Work

1. Contractor agrees to provide to California Department of Transportation (Caltrans) roll up door repair, gate repair and maintenance services as described herein:

Contractor shall provide all labor, equipment (including rentals), tools, supplies, licenses, permits, travel, fuel, mileage, materials, parts, incidentals and disposal necessary to provide roll up door repair, gate repair and maintenance services at various Caltrans locations in Orange County.

2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.

3. These services shall be performed at the following Caltrans locations within Orange County:

Maintenance Station (MS) Location Batavia 1808 North Batavia Street, Orange, CA 92865 Bolsa Chica 13072 Old Bolsa Chica Road, Westminster, CA 92683

Brea 13571 Central Avenue, Brea, CA 92621

Costa Mesa 1090 Bristol, Costa Mesa, CA 92626

Orange 691 South Tustin Avenue, Orange, CA 92866

Marine Way Site “A” 6641 Marine Way, Irvine, CA 92618

Toll Road Site “B” 6685 Marine Way, Irvine, CA 92618

Stanton 8122 Katella Avenue, Stanton, CA 90680

San Juan Capistrano 32941 Camino Capistrano, San Juan Capistrano, CA 92675

4. Any reference to Caltrans Contract Manager will also include their designee.

5. This Agreement will commence on August 1, 2025 (estimate), or upon approval by

Caltrans, whichever is later, and no work shall begin before that time. This Agreement shall have no force or effect unless it is approved in writing by Caltrans. Contractor shall not receive payment for work performed prior to the effective date of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on July 31, 2027 (estimate). Services under this Agreement shall generally be provided during the working hours of 6:00 AM to 3:30 PM, Monday through Friday, except State holidays.

On occasion, work, including emergency repairs, may be required 24 hours a day, seven days a week to complete services. Compensation for services shall be based on a single line-item rate, regardless of the time or day the services are performed. The parties may amend this Agreement as permitted by law.

6. All inquiries during the term of this Agreement shall be directed to the project representatives listed below:

California Department of Transportation (Caltrans) Contractor: TBD

Section/Unit: District 12/Maintenance Project Manager:

Caltrans Contract Manager: TBD Address: 1808 North Batavia Street

Orange, CA 92865 Address:

Business Phone Number: Business Phone Number:

Email: Email:

7. Assignment of Work A. Caltrans Contract Manager will issue a Service Request via email to Contractor. See

Attachment 2, Service Request.

B. The Service Request will include the following information:

1) Agreement Number 12A2307

2) Service Request Number

3) Date of Request

4) Contact name and requestor

5) Caltrans Contract Manager’s name

6) Prospective Date(s) and Time(s) of Service

7) Type of Service

8) Location Address of service

9) Specific description of the work to be performed under the Service Request, in accordance with the Scope of Work in this Exhibit A.

10) Signature of Caltrans Contract Manager

C. Work assigned to Contractor may also be initiated through service phone calls. All phone Service Requests will be followed up with a Service Request within three (3) working days.

D. Contractor’s telephone shall be answered by an office employee between 8:00 a.m. and 5:00 p.m., Monday through Friday. An answering service or mechanical device will not be acceptable. An answering service may be used between 5:00 p.m. and 8:00 a.m., and on Saturdays, Sundays, and State holidays. Service Requests assigned via telephone will be followed-up with a Service Request via email from Caltrans Contract Manager within three (3) working days.

E. All work performed under this Agreement will be treated as requiring prompt attention to ensure the safety and functionality of State property and/or employees. Contractor shall respond to all Service Requests within 24 hours of issuance and begin work within 48 hours of issuance or as specified by Caltrans Contract Manager.

F. Contractor shall complete all work as defined in the Service Request within five (5) working days after receipt of the Service Request, unless additional time is authorized by Caltrans Contract Manager.

G. No Service Request under this contract will be made for a period longer than three (3) months. All Service Requests must be returned signed and accompanied by a cost proposal/estimate.

H. Failure to begin work or to complete the work in the time required shall be considered default and be grounds for termination of this Agreement pursuant to Exhibit D, Termination.

8. Detailed Description of Work A. Contractor shall provide to Caltrans all labor, equipment (including rentals), tools, supplies, licenses, permits, travel, fuel, mileage, materials, parts and incidentals necessary to inspect and repair the roll up doors at the locations listed in Item 3, above and on Attachment 3, List of Roll-Up Doors/Gates with Dimensions and Motor Types. Work shall include but not be limited to:

1) Contractor shall inspect motor, belt and chain operation.

2) Contractor shall inspect switch and button operation.

3) Contractor shall inspect springs for tension.

4) Contractor shall inspect all rollers for proper alignment and operation.

5) Contractor shall inspect all panels and hinges for straightness, alignment, and proper operation.

6) Contractor shall inspect all track channels for straightness and alignment.

7) Contractor shall inspect all safety edges for proper operation.

8) Contractor shall inspect and adjust limit switches.

9) Contractor shall lube and adjust all parts as necessary.

10) Contractor shall repair and replace parts as necessary.

11) Contractor shall inspect all electrical parts and wiring, touch pad controls, transmitters, radio receivers, keypads, knox box, ground loops, eye sensors, chains, wireless edge, bollards, wheels, v-track, gate operators and any related components to electric doors and gates.

B. Contractor shall list all necessary repairs and submit the list to Caltrans Contract Manager for approval before starting any work. This applies to all repairs, including those requiring emergency attention at any time, to ensure uninterrupted service delivery. Once approved by Caltrans Contract Manager, Contractor shall schedule the repairs according to the timeframes listed in Section 5 above.

C. Contractor shall start and complete work at the designated job site(s). Commute time to and from the job site is not chargeable, as all travel-related costs shall be included in the Unit Prices listed in Attachment 1, Price Quote Proposal.

D. Contractor shall not perform any repair work estimated to exceed $500.00 without obtaining verbal authorization from Caltrans Contract Manager.

E. Contractor shall not perform any repair work estimated to exceed $1,000.00 without receiving written approval from Caltrans Contract Manager.

F. Contractor will be called back to repair or replace any work or material deemed substandard by Caltrans Contract Manager or found to be out of compliance with any applicable codes or permits. All call-back repair or replacement work shall be performed at Contractor’s sole expense.

G. If the services performed by Contractor are not acceptable by Caltrans Contract Manager after a third call-back, or on multiple jobs, Contractor shall be advised that the non-compliance will constitute grounds for termination in accordance with Exhibit D, Termination.

H. Contractor shall inform Caltrans Contract Manager immediately in the case of delays in procurement of spare parts and assemblies. This shall allow changes to be made to effect the most feasible and suitable repairs.

I. It is understood and agreed that any and all work assigned pursuant to this Agreement is to be performed in accordance with this Agreement. In no case shall Contractor accept Service Requests directly from tenants, lessees, or other contractors.

J. Caltrans will pay only for work requested by Caltrans Contract Manager. Caltrans Contract Manager will notify Contractor of the location, nature, and extent of the work to be done. The service call and Service Request shall be the complete instruction and authorization for the proposed work and Contractor shall comply fully with all contract requirements.

K. Contractor shall only perform the work authorized on the Service Request. Provided the subject matter of the Service Request is not changed, the Service Request may be amended by mutual written agreement of Caltrans Contract Manager and Contractor. If no contemplated work is required to accomplish the intent of the order, additional authorization shall be obtained from Caltrans Contract Manager before said work is begun; in other words, additional work cannot begin until the Service Request is amended accordingly.

L. In a written document, Contractor shall list the inspections and repairs that were performed, and briefly describe the inspection results and repairs.

M. Caltrans Contract Manager will request, through a Service Request, all repair work covered under warranty to be done by Contractor.

N. Caltrans Contract Manager will typically request maintenance services on an annual basis. The existing doors are approximately 20 years old and the openers range in age from 1 to 10 years.

O. Contractor shall submit receipts for materials and provide before-and-after photographs of the work performed with each invoice. Invoices submitted without the required documentation will not be processed for payment.

9. Unforeseen Materials/Supplies/Parts Contractor shall only procure materials, supplies, or parts specifically authorized by Caltrans Contract Manager and as detailed in this Scope of Work. If unforeseen materials, supplies, or parts are required during installation, Contractor shall request written approval from Caltrans Contract Manager prior to purchase. Contractor will only be reimbursed for the actual cost of unforeseen materials, supplies, or parts purchased to be consumed or installed at the work site in performance of the Agreement (including applicable sales tax), without additional allowance for markup. Actual costs will be reimbursed based on submitted original receipts. No additional compensation will be made for the cost to acquire, store, or deliver any purchased items. Total expenditures for unforeseen materials, supplies, or parts shall not exceed the amount set forth in Price Quote Proposal, Attachment 1, Item 9.

10. Contractor’s Responsibilities A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards.

Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.

B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.

C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, Contractor shall provide all applicable warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.

D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work.

11. Special Provisions A. Contractor shall comply with the California Occupational Safety and Health

Administration (Cal/OSHA) requirements on training and qualifications of its employees.

B. No move-in/move-out will be paid on equipment, specialized power equipment, power tools or vehicles. No per diem will be paid and no additional payment will be made for travel time and mileage to and from the job site.

C. No additional compensation will be allowed for vehicles, fuel, specialized power equipment, power tools, crane, forklift, scissor jack, or any similar equipment, whether owned, leased, or rented. All costs associated with equipment usage, operation or maintenance shall be included in Unit Prices in Attachment 1, Price Quote Proposal.

D. Contractor shall be responsible for Toll Road access. Caltrans will NOT be responsible for any Toll Road fees or violation occurred while driving on highways or conducting repair request near the vicinity.

E. Contractor shall only be paid for actual time worked. Billable time starts when Contractor arrives and begins work at the job site, and end when Contractor leaves the job site.

Caltrans does not allow hourly rounding up, only actual time worked.

F. Contractor shall assign one (1) technician to respond to service request. Payment shall not be made for more than one (1) technician. Prior written approval is required from

Caltrans Contract Manager to have more than one (1) technician.

G. In conformance with the current laws and regulations, a fire protection plan including proper fire prevention (extinguisher) measures shall be in place at all times while performing work on State property.

H. While it is not necessary to obtain permits to perform the work on Caltrans owned buildings and properties, the work may be subject to inspection by local city, fire or county agency code enforcement. Contractor shall secure and pay for any permits required by local ordinances at no additional cost to Caltrans.

12. Damages to Caltrans Property In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees during the work. Repair efforts shall be performed in a manner that ensures that all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

13. Worksite Clean-up A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.

Contractor shall clean and keep the area in an orderly, safe, and clean condition, including but not limited to spills and smudges. If the work site is not left clean and in an orderly condition, Contractor shall be called back to correct the condition at its sole expense.

B. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them at no additional charge to Caltrans. No litter, waste, debris, or other materials shall be disposed of in any Caltrans dumpsters without advance written permission of Caltrans Contract Manager.

C. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor shall notify Caltrans Contract Manager immediately. Hazardous waste shall be dealt with in accordance with Exhibit A, Scope of Work, Item 18, below.

D. Once Contractor takes possession of the materials, Contractor shall take ownership of the materials and shall legally dispose of or recycle the materials.

E. Contractor's price quote shall include all costs for disposal or recycling of the materials, and no additional costs will be paid.

14. Inspection and Acceptance of Payment Work shall be subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager will have the sole responsibility and authority to determine whether Contractor has satisfied its duties and obligations under the Agreement. Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of the Agreement, and any work that needs correction shall be made at Contractor's sole cost and expense, and in a timely manner. Failure to begin work and complete work as required by this Agreement will be considered grounds for termination of this Agreement for default in accordance with Exhibit D, Termination.

15. Final Clean up Contractor shall leave the site in a clean and neat condition. If the work site is not left in a clean and neat conditions, Contractor shall be called back to clean the work site as required at its sole expense. No invoice will be paid unless the site has been cleaned to the satisfaction of Caltrans Contract Manager. All debris generated by Contractor's performance of the services, including any and all discarded parts, shall be removed from the work site upon completion of services each day, hauled away, and legally disposed of by Contractor, according to all local, State and Federal laws.

16. Code of Conduct A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.

B. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person shall be removed from the premises immediately and shall no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.

C. If Contractor's…