IFPQ_10A2678_Addendum_Two.pdf

CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR

California Department of Transportation

ADMINISTRATION

DIVISION OF PROCUREMENT AND CONTRACTS

1727 30th STREET, MS 65

SACRAMENTO, CA 95816-7006

PHONE (916) 227-6000

TTY 711

https://dot.ca.gov/programs/procurement-and-contracts/

September 23, 2024

ADDENDUM TWO (2)

INVITATION FOR PRICE QUOTE (IFPQ) #10A2678

DRINKING WATER TESTING SERVICES IN ALPINE, AMADOR, CALAVERAS, TUOLUMNE,

MARIPOSA, MERCED, AND SAN JOAQUIN COUNTIES

NOTICE TO ALL PROSPECTIVE BIDDERS:

Addendum No. 2 is being issued for the above-referenced IFPQ. Bids for this work shall be with the full understanding of this Addendum.

The Final Date for Bid Submission has been extended to October 1, 2024.

Refer to the revised IFPQ Timeline below:

Event Date Time (Pacific Time)

IFPQ available to prospective bidders 09/05/2024

Written Question Submittal 09/12/2024 12:00 p.m..

Final Date and Time for Bid Submission 10/01/2024 5:00 p.m.

Revisions:

Attachment 1, Exhibit A, Revised Scope of Work. All revisions will be noted in red font.

Line-Item No. 14 has been edited as indicated in red font on the Attachment 2, Revised Price Quote Proposal. All submitted Bids shall be submitted using the Revised Attachment 2, Price Quote Proposal attached to this Addendum. Bids received on the original Attachment 1 shall be deemed non-responsive.

NOTE: ALL OTHER TERMS AND CONDITIONS SET FORTH IN THE INVITATION FOR PRICE

QUOTE, SHALL REMAIN IN FULL FORCE AND EFFECT.

Sincerely, Matthew Stephens Contract Analyst http://www.dot.ca.gov/dpac/

Contractor’s Name TBD Agreement Number 10A2678

Attachment 1

Revised Exhibit A Commercial Services–State

Scope of Work

1. Contractor agrees to provide drinking water collection, sampling, and testing to the California

Department of Transportation (Caltrans), as described herein:

Contractor shall furnish all labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to test and monitor drinking water and perform analysis and reporting of drinking water systems on both an as needed and as scheduled basis.

2. The services shall be performed at the following locations in Alpine, Amador, Calaveras, Tuolumne, Mariposa, Merced, and San Joaquin Counties:

3. Any reference to Caltrans Contact Manager shall also include designee.

A. Caples Lake Maintenance Station (MS)

20 Schnider Camp Road Kirkwood, CA 95646

B. Peddler Hill MS 41951 Highway 88 Pioneer, CA 95666

C. Woodfords MS 18935 Highway 88 Markleeville, CA 96120

D. Cabbage Patch MS 14747 Highway 4 Tamarack, CA 95223

E. Caltrans Jamestown (Sonora) MS 8910 Highway 49 Jamestown, CA 95329

F. Caltrans Midpines MS 6610 Highway 140 Midpines, CA 95345

G. Westley Safety Roadside Rest Area (SRRA) Northbound and Southbound Interstate 5 (I-5) at the San Joaquin/Stanislaus County Line, Post Mile (PM) 27.1

H. California Highway Patrol (CHP) Chowchilla Weigh Station Highway 99 North of Merced/Madera County Line, PM 0.2

4. This Agreement will commence on November 1, 2024 (estimate), or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time.

This Agreement is of no effect unless approved by DGS. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement shall expire on October 31, 2027 (estimate). The services shall be provided during normal business hours Monday through Friday 8:00 a.m. to 5:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.

5. All inquiries during the term of this Agreement will be directed to the project representatives listed below. Contractor shall provide advance written notice and receive advance written approval by

Revised Exhibit A

Commercial Services–State Caltrans Contract Manager, without the necessity of an amendment, before changing the Project Manager noted below.

California Department of Transportation (Caltrans) Contractor’s Name TBD Section/Unit: District 10/Maintenance

Contract Manager: TBD Project Manager:

Address: Address:

Business Phone Number: Business Phone Number:

Email: Email:

6. Detailed Description of Work A. Prior to the start of work, Contractor shall meet with Caltrans Contract Manager to determine a testing and maintenance schedule for the entire term of this Agreement. Caltrans Contract Manager will have the final decision on the schedule. Failure of Contractor to meet the schedule will be grounds for termination of the Agreement per Exhibit D, Termination.

B. Contractor shall complete analytical sampling and testing of various water samples.

C. Contractor shall collect and test water samples from the well for bacteriological and chemical analysis at various Caltrans facilities as specified by the State Water Resources Control Board (SWRCB) and the Regional Water Quality Control Boards.

1) Testing shall be for the following constituents:

a) Colilert Presence/Absence (P/A) (Total Coliform and E-Coli Bacteria)

b) Nitrite

c) Nitrate

d) Chlorine Residual

e) Perchlorate

f) Lead

g) Copper

h) Regulated Volatile Organic Contaminants (VOC)

i) Regulated Synthetic Organic Contaminants (SOC)

2) Sampling collection shall comply with the following Bacteriological and Chemical Sampling Frequency Chart:

Water System Location System No. Constituents Frequency

Caples Lake MS 0210003 Nitrite One (1) time every three (3) years

Attachment 1

Page 3 of 5 Attachment 1 Revised Exhibit A

Commercial Services–State

Water System Location System No. Constituents Frequency

Caples Lake MS 0210003 Colilert P/A and Chlorine Residue

One (1) time per month

Caples Lake MS 0210003 Nitrate One (1) time per year

Peddler Hill MS Unregulated Colilert P/A and Chlorine Residue

One (1) time per month

Woodfords MS Unregulated Colilert P/A and Chlorine Residue

One (1) time per month

Cabbage Patch MS Unregulated

Colilert P/A and Chlorine Residue

One (1) time per month

Sonora MS Unregulated Colilert P/A and Chlorine Residue

One (1) time per month

Midpines MS Unregulated Colilert P/A and Chlorine Residue

One (1) time per month

Westley SRRA 5000134 Chlorine Residue

One (1) time per month at source (well)

Westley SRRA 5000134 Nitrate One (1) time per year

Westley SRRA 5000134 Nitrite One (1) time every three (3) years

Westley SRRA 5000134 Regulated VOC One (1) time every three (3) years

Westley SRRA 5000134 Regulated SOC One (1) time every three (3) years

Westley SRRA 5000134 Colilert P/A and Chlorine Residue

Five (5) times per week Three (3) samples once per week

CHP Chowchilla Weigh Station 2400216

Colilert P/A and Chlorine Residue

One (1) time per month s159130 Cross-Out s159130 Cross-Out

Page 4 of 5 Attachment 1 Revised Exhibit A

Commercial Services–State

Water System Location System No. Constituents Frequency

CHP Chowchilla Weigh Station 2400216 Nitrite One (1) time every three (3) years

CHP Chowchilla Weigh Station 2400216 Nitrate One (1) time per year

CHP Chowchilla Weigh Station 2400216 Regulated VOC One (1) time every three (3) years

CHP Chowchilla Weigh Station 2400216 Regulated SOC One (1) time every three (3) years

CHP Chowchilla CHP Chowchilla Weigh Station

2400216 Copper One (1) time every three (3) years

CHP Chowchilla Weigh Station 2400216 Lead One (1) time every three (3) years

CHP Chowchilla Weigh Station 2400216 Perchlorate One (1) time per year

7. Test Results A. Contractor shall conduct monthly bacteria “present/absent” test(s) on treated water in accordance with the Schedule. The sample shall be tested for “presence/absence” of Total Coliform and the “presence/absence” of Escherichia coli (E. coli).

B. Contractor shall conduct monthly Chlorine Residual sampling and testing at the Westley SRRA source well located at latitude 37°36'5.37"N and longitude 121°20'35.76"W (near the I-5 and 580 interchange).

C. Contractor shall notify Caltrans Contract Manager by phone or email with any “positive” laboratory results within 24 hours of receipt from the laboratory. A “positive” result indicates the presence of coliform or E. coli.

D. If Contractor is unable to reach Caltrans Contract Manager, Contractor shall leave a voicemail.

E. If Contractor does not receive a confirmation from Caltrans Contract Manager that they received the notification, Contractor shall send another notification.

F. Caltrans Contract Manager shall contact the SWRCB if there is a “positive” result from the laboratory.

G. In the event of a “positive” bacteria test, Contractor shall perform a bacteria re-test within 48 hours or as directed by Caltrans Contract Manager. Contractor shall provide the bacteria re-test results to Caltrans Contract Manager by email within 24 hours of receipt from the laboratory and include the test results with the monthly invoice. Lab tests and submittal of test results shall be included in Contractor’s Price Quote Proposal, Attachment 1.

H. Contractor shall submit two (2) copies of each test result to Caltrans as follows. One (1) copy of each test result shall be submitted to Caltrans Contract Manager within 10 working days from

Page 5 of 5 Attachment 1 Revised Exhibit A

Commercial Services–State the day the sample was delivered to Contractor's laboratory, unless an extension is approved by Caltrans Contract Manager. One (1) copy shall be submitted along with Contractor's monthly invoice.

I. Monthly Colilert (P/A) (Total Coliform and E-Coli Bacteria) reporting is required by the SWRCB.

Water samples shall be submitted by Contractor to the SWRCB, within 10 calendar days from the date the sample is collected. Contractor shall also send an electronic copy to Caltrans Contract Manager by email.

8. Annual Reporting An annual Consumer Confidence Report (CCR) at CHP Chowchilla Weigh Station and Westley SRRA Facilities shall be submitted electronically to https://ear.waterboards.ca.gov/ with a copy to Caltrans Contract Manager. Confirm due date of report by checking the SWRCB website at:

Consumer Confidence Reports (CCRs) | California State Water Resources Control Board

9. Code of Conduct A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language and shall conduct themselves in a professional manner at all times.

B. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the Director’s Policy (DP) 3-Health and Safety, DP 18-Workplace Violence Prevention, Deputy Directive (DD) 8-Drug Free Workplace, DD 22-Weapons Prohibited on or in Caltrans Buildings and Caltrans Property, DD 49-Sexual Harassment Prevention.

C. Public safety and convenience are to be considered at all times. If any person employed by Contractor appears to Caltrans Contract Manager to be incompetent or to act in a disorderly, unsafe, or improper manner, that person will be removed from the premises immediately and will no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.

D. If Contractor’s employees display any behavior that Caltrans Contract Manager inappropriate or offensive, Caltrans Contract Manager shall have the right to request that employee be removed from doing further work on this Agreement by Contractor.

10. Damages to State Property In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees in performing the services. Repair efforts must be performed in a manner in which ensures all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.

11. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.

https://ear.waterboards.ca.gov/ https://www.waterboards.ca.gov/drinking_water/certlic/drinkingwater/CCR.html#:%7E:text=The%202022%20CCR%20must%20be,system%20by%20October%201%2C%202023.

STATE OF CALIFORNIA ∙ DEPARTMENT OF TRANSPORTATION

PRICE QUOTE PROPOSAL Agreement Number 10A2678 ADM-1412 (REV. 12/2023) Page 1 of 4

Contractor’s Name (Please Print): TBD

Item Number

Estimated Quantity

Unit of Measure Item

Unit Price (Price Per Unit of

Measure)

Total (Estimated Quantity X

Unit Price)

1 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Caples Lake Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

2 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Nitrite sampling and testing at Caples Lake Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

3 3 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide annual Nitrate sampling and testing at Caples Lake Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

4 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Peddler Hill Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

5 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Woodford Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

6 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Cabbage Patch Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

Attachment 2 Revised Price Quote Proposal

ADM-1412 (REV. 12/2023) Page 2 of 4

7 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Sonora Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

8 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at Midpines Maintenance Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

9 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Chlorine Residual sampling and testing at the Westley SRRA source (well) (including submittal of test results) per STD 213, Exhibit A, Scope of Work

10 3 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide annual Nitrate sampling and testing at Westley SRRA (including submittal of test results) per STD 213, Exhibit A, Scope of Work

11 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Nitrite sampling and testing at Westley SRRA (including submittal of test results) per STD 213, Exhibit A, Scope of Work

12 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Regulated VOC sampling and testing at Westley SRRA (including submittal of test results) per STD 213, Exhibit A, Scope of Work

13 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Regulated SOC sampling and testing at Westley SRRA (including submittal of test results) per STD 213, Exhibit A, Scope of Work s159130 Cross-Out s159130 Cross-Out s159130 Cross-Out

ADM-1412 (REV. 12/2023) Page 3 of 4

Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide five (5) times three (3) samples once per week Colilert P/A and Chlorine Residue sampling and testing at Westley SRRA (including submittal of test results) per STD 213, Exhibit A, Scope of Work

15 36 Each $ $

16 3 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide annual Nitrate sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

17 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Regulated VOC sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

18 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Regulated SOC sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

19 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Copper sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

20 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Lead sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

$ $468

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide monthly Colilert P/A and Chlorine Residual sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work s159130 Cross-Out

ADM-1412 (REV. 12/2023) Page 4 of 4

21 3 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide annual Perchlorate sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

22 1 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary to provide once every three (3) years Nitrite sampling and testing at CHP Chowchilla Weigh Station (including submittal of test results) per STD 213, Exhibit A, Scope of Work

23 36 Each

All labor, testing equipment, materials, tools, supplies, incidentals, and travel necessary for monthly bacteria re-tests as needed (including submittal of test results) per STD 213, Exhibit A, Scope of Work

1) The above quantities are estimates only and are given as a basis for comparison of quotes. No guarantee is made or implied as to the exact quantity that will be needed.

2) In case of discrepancy between the unit price and the total set forth for a unit basis item, the unit price shall prevail.

3) Please do not alter, modify, or change this quote proposal sheet. Any alterations, modifications, or changes to this quote proposal sheet will be grounds to reject the quote.

4) Each line item must be quoted. Please do not leave any unit price column blank or this quote proposal sheet will be deemed non-responsive.

Total This Proposal