IFPQ_04A7185_Addendum_1_-_Final.pdf
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- Attached to
- Certified SB/MB/DVBE Only* Service Door Removal and Replacement Services in San Mateo County
- Solicitation number
- 04A7185
- Issued by
- San Mateo County, San Mateo City, California
About this file
This is Addendum One to Invitation for Price Quote (IFPQ) #04A7185 issued by the California Department of Transportation (Caltrans) for service door removal and replacement services in San Mateo County. The scope involves removing and replacing four service doors with motors at the Half Moon Bay Maintenance Station and one manual push/pull service door at the Millbrae Maintenance Station. The doors must be Clopay Model 520S or equivalent, consisting of 20-gauge galvanized steel, insulated, with the Millbrae door in Almond color and Half Moon Bay doors matching existing colors. The contract period is estimated to run from April 3, 2025 to October 30, 2025, with work to be performed during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding state holidays.
The contractor must provide all labor, tools, materials, parts, supplies, equipment, licenses, permits, travel, disposal fees and incidentals necessary for the work. Key specifications include doors with one row of full view windows for Half Moon Bay location, complete perimeter seals, 3-inch galvanized steel tracks, 25,000-cycle torsion springs, photo eyes, sensing edges, and operators. The motors must be rated for 20 cycles per hour with minimum 1/2 or 3/4 horsepower. No electrical runs are required beyond the motor installation. The contractor must guarantee the work to remain free of defects in workmanship and materials for one year from acceptance.
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| IFPQ_04A7185_-_Final.pdf |
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Text version
CALIFORNIA STATE TRANSPORTATION AGENCY GAVIN NEWSOM, GOVERNOR
California Department of Transportation
ADMINISTRATION
DIVISION OF PROCUREMENT AND CONTRACTS
1727 30th STREET, MS 65
SACRAMENTO, CA 95816-7006
PHONE (916) 227-6000
TTY 711
https://dot.ca.gov/programs/procurement-and-contracts/
February 20, 2025
ADDENDUM ONE (1)
INVITATION FOR PRICE QUOTE (IFPQ) #04A7185
SERVICE DOOR REMOVAL AND REPLACEMENT SERVICES IN SAN MATEO COUNTY
A Price Quote Proposal for this work shall be submitted with the full understanding of this Addendum.
The revisions declared in this addendum, are an essential part of the Invitation for Price Quote (IFPQ) package.
Revisions:
All revisions will be noted in red font.
Please refer to the attached Proposed Form of Agreement, Exhibit A, Revised Scope of Work.
Question and Answer:
Question 1:
Is the paint color a paint match or manufacturer standard pre-finish color?
Answer 1:
Please refer to Proposed Form of Agreement, Exhibit A, Revised Scope of Work.
Question 2:
Besides switching out the motors, is there any need to run electrical to the motors?
Answer 2:
No.
NOTE: ALL OTHER TERMS AND CONDITIONS SET FORTH IN THE INVITATION FOR PRICE
QUOTE, SHALL REMAIN IN FULL FORCE AND EFFECT.
If you should have questions regarding this addendum, please contact Matthew Stephens at:
Matthew.Stephens@dot.ca.gov.
Matthew Stephens Contract Analyst http://www.dot.ca.gov/dpac/ mailto:Matthew.Stephens@dot.ca.gov
Contractor’s Name TBD Agreement Number 04A7185
Revised Exhibit A
Public Works - State
Scope of Work
1. Contractor agrees to provide to the California Department of Transportation (Caltrans)
Service Door Removal and Replacement Services as described herein:
Contractor shall provide all labor, tools, materials, parts, supplies, equipment, tools, licenses, permits, travel, disposal fees, and incidentals necessary to remove and legally dispose of five (5) existing equipment service doors and replace with five (5) new service doors.
2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement.
3. The services shall be performed at the following District 4 Maintenance Stations (MS) located in San Mateo County:
A. Half Moon Bay MS
2203 Cabrillo Highway S Half Moon Bay, CA 94019
B. Millbrae MS Sawyer Camp Trail at Hillcrest Blvd Millbrae, CA 94030
4. Any reference to Caltrans Contract Manager shall also include designee.
5. This Agreement will commence on April 3, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by Caltrans Contract Manager. This Agreement will expire on October 30, 2025 (estimate). The services shall be provided during normal business hours Monday through Friday 7:00 a.m. to 4:00 p.m., excluding State holidays. The parties may amend this Agreement as permitted by law.
6. All inquiries during the term of this Agreement will be directed to the project representatives listed below:
California Department of Transportation (Caltrans):
Contractor’s Name TBD
Section/Unit: District 04/Maintenance
Caltrans Contract Manager: TBD Project Manager:
Address: Address:
Business Phone Number: Business Phone Number:
Email: Email:
7. Detailed Description of Work A. Contractor shall remove and replace four (4) service doors with motors at the Half Moon
Bay MS and one (1) manual push and pull service door at the Millbrae MS as shown in Attachment 2, Service Door Pictures.
B. Service Door Specifications:
1) Doors shall be Clopay Model 520S, or equivalent.
2) Doors shall consist of 20-gauge galvanized steel, insulated, and finish to match existing.
3) Millbrae MS door shall be color Almond and Half Moon Bay MS doors shall match existing. Doors shall not be painted onsite, and manufacturer can perform a custom color finish.
4) Half Moon Bay MS doors shall have one (1) row of full view windows that are double paned, insulated, and tempered.
5) Contractor shall provide weatherstripping with complete perimeter seals including flexible top seal, flexible jamb seal, and “U” shaped bottom seal.
6) Vertical and horizontal track shall be standard three-inch (3”) galvanized steel.
7) Spring Counterbalance: Torsion spring counterbalance mechanism sized to weight of the door, with a helically wound, oil tempered torsion spring mounted on a steel shaft; cable drum of die cast aluminum with high strength galvanized aircraft cable with minimum seven to 1 (7:1) safety factor. High cycle spring: 25,000 cycles.
8) Doors shall have photo eyes, sensing edges, and operators.
9) All brackets, guides, and accessories shall be galvanized steel.
10) Each door shall withstand up to 18 pounds per square foot (PSF) design wind load.
11) Doors shall have three (3) new button station.
12) Door at Millbrae MS shall be manually operated and come with an exterior lock and key.
13) Service door dimensions are approximate, and contractor shall perform own measurements of service doors before placing order:
a) Half Moon Bay MS – four (4) doors at 16 feet wide by 14 feet high (16’x14’).
b) Millbrae MS – one (1) door at 12 feet wide by 12 feet high (12’x12’).
C. Motor Specifications:
1) Rated for a maximum of 20 cycles per hour.
2) Totally enclosed non-ventilated gear head operator shall be rated at a minimum of half (1/2) or three fourths (3/4) horsepower (hp) as recommended by door manufacturer for size and type of door.
3) Motor shall be high starting torque, industrial type, and protected against overload with an auto-reset thermal sensing device.
4) Primary speed reduction shall be heavy-duty, have lubricated gears, and mechanical braking to hold the door in any position.
5) Operator shall be equipped with an emergency manual chain hoist assembly that safely cuts operator power when engaged. A disconnect chain shall not be required to engage or release the manual chain hoist.
6) Operator drive and door-driven sprockets shall be sized for number fifty (#50) roller chain.
7) Operator shall be capable of driving the door at a speed of nine inches (9") per second or as recommended for door size.
8) Fully adjustable driven linear screw-type cam limit switch mechanism shall synchronize the operator with the door.
9) Contractor shall mount the control station(s) and supply the appropriate disconnect switch, all conduit, and wiring per the motor operator wiring instructions.
10) The operator shall not extend above or below the door coil when mounted front-of-coil.
D. Contractor shall provide all necessary wiring and perform visual confirmation of voltage connections.
E. Contractor shall remove and legally dispose of all existing equipment service doors, existing motors, and existing accessories.
F. Contractor shall ensure service doors are removed and installed according to manufacturer's guidelines and industry standards.
G. Contractor shall ensure all doors and motors are protected against scruff and marring of the surface during repairs.
H. Contractor shall replace or restore any doors or motors damaged during the repair process to new condition at no additional cost to Caltrans.
I. Restoration work shall conform to manufacturer's recommendation.
J. Contractor shall furnish and install safeguards necessary for working on door repair while occupied.
K. Contractor shall clean all doors before Caltrans Contract Manager’s final inspection.
L. Any stains or defects shall be removed by Contractor prior to final inspection.
M. Any paint, dirt, stains, labels (except etched labels), and surplus material shall be removed by Contractor.
N. Contractor shall coordinate repair activities with Caltrans Contract Manager to mitigate interruption of building functions.
O. Caltrans inspection of Contractor's trucks, tools, and equipment does not certify or warrant the condition of those trucks, tools, and/or equipment for future use.
P. Caltrans will not be responsible for any loss or damage that may occur to Contractor's truck, equipment, tools, or materials.
Q. Failure to use proper tools and equipment for the specified work shall constitute as nonconformance and may result in possible termination of Contractor from this
Agreement.
8. Delivery, Storage, and Handling
A. Materials shall be delivered to the job site in the manufacturer’s original unopened packages clearly labeled with manufacturer’s name and identification numbers.
B. Materials shall be stored in strict accordance with the manufacturer’s printed storage requirements and protected from adverse weather conditions.
C. Material shall be handled in such a manner as to prevent damage.
D. Damaged materials shall be replaced at Contractor's sole expense.
9. Discovery of Asbestos, Lead-based Paint, or Other Hazardous Substances/Materials A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contract Manager of these findings immediately and confirm verbal notification in writing within 24 hours.
B. Continuation of work shall not commence until Contractor has been authorized to do so in writing, by Caltrans Contract Manager.
C. Should it become necessary to terminate the service request, Contractor shall be compensated only for work in progress or actually completed to Caltrans Contract Manager’s satisfaction. No payment will be made for delay or lost profits anticipated for uncompleted work.
D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Termination. Contractor shall be responsible for all damages arising from failure to disclose the discovery of any hazardous substances.
10. Contractor’s Responsibilities A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards.
Contractor shall take all the necessary precautions to prevent injury or hazard to Caltrans employee(s) or the public.
B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement.
C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, Contractor shall provide all applicable warning signs alerting to any dangerous conditions at Contractor’s own expense and without cost to Caltrans.
D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work.
11. Contractor Project Manager Responsibilities
A. Contractor Project Manager shall coordinate work-related matters, and Contractor's operations under this Agreement.
B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor's personnel but not limited to, the following:
1) Ensure deliverables meet the criteria established by the Agreement.
2) Supervise, review, monitor, train, and direct Contractor's personnel.
3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work.
4) Administer personnel actions for Contractor personnel and ensure appropriate actions taken.
5) Implement and maintain quality control procedures to ensure product and service accuracy.
6) Ensure all applicable safety measures are in place.
7) Provide invoices in a timely manner.
8) Review invoices for accuracy and completion before billing to Caltrans.
9) Ensure the schedules, deliverables and the deliverables' requirements set forth in the Agreement are satisfied.
10) Ensure compliance with the provisions in this Agreement and all specific requirements.
12. Code of Conduct
A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themselves in a professional manner at all times.
B. If Contractor’s employees display any behavior Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager will have the right to remove that employee from doing further work on this Agreement.
C. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the Director’s Policy (DP)-3 Health and Safety, DP-18 Workplace Violence Prevention, Deputy Directive (DD)-8 Drug Free Workplace, DD-22 Weapons Prohibited on or in Caltrans Buildings and Caltrans Property, DD-49 Sexual Harassment Prevention.
D. If any person employed by Contractor appears to Caltrans appears incompetent, acts disorderly, unsafe, improper manner, that person shall be removed from the premises immediately and will no longer be employed on this Caltrans Agreement, unless agreed in advance by Caltrans Contract Manager.
13. Submittals A. Contractor shall submit to Caltrans Contract Manager for approval product data, manufacturer's descriptive data, factory mutual test reports, product specifications, and instructions and no work shall begin prior to approval by Caltrans Contract Manager.
B. Submittal shall include doors, motors, sensing edge, photo eyes, and accessories.
C. Manufacturer's descriptive data shall include catalog cuts, complete description, performance data, and installation instructions for the materials and equipment specified herein.
D. Documentation shall include address and phone number of the supplier(s).
14. Areas for Contractor Use
A. No area is available within Agreement limits for the exclusive use of Contractor.
B. Contractor shall arrange with Caltrans Contract Manager storage areas for equipment and materials within the Facility.
15. Temporary Utilities
Contractor may obtain electrical power and water from existing Caltrans electrical power and water outlets within the project limits free of charge for the Agreement operations, provided such utility services are in service and are not required by Caltrans for other purposes.
16. Sanitary Facilities A. Caltrans owned sanitary facilities will be available for use by Contractor's personnel during normal working hours and when operational.
B. Contractor shall not use sanitary facilities or sewers to clean tools or dispose of cleaning liquids.
17. Damages to Caltrans Property
In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees during the work. Repair efforts shall be performed in a manner that ensures that all warranties are maintained for any products that are damaged. Repair efforts shall include the full costs for all required labor and materials.
18. Work Site Clean Up A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement.
Contractor shall clean and keep the area in orderly, safe, and clean condition including, but not limited to, spills and smudges.
B. If the work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans.
C. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them at no additional cost to Caltrans.
D. No such litter, waste, debris, and other materials shall be deposited in any Caltrans dumpster without advance written permission of Caltrans Contract Manager.
E. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor shall notify Caltrans Contract Manager for removal of the hazardous waste.
F. Once Contractor takes possession of the materials, Contractor shall take ownership of the materials and shall dispose of or recycle the materials in a lawful manner.
G. Contractor's bid shall include the cost to dispose of or recycle the materials. Contractor shall be responsible for such disposal and recycling costs.
19. Final Inspection and Acceptance of Payment Work shall be subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager will have the sole responsibility and authority to determine whether Contractor has satisfied its duties and obligations under the Agreement. Approval of work constitutes approval for payment and not transference or termination of Contractor’s responsibility to perform work in accordance with the terms of the Agreement, and any work that needs correction shall be made at Contractor's sole cost and expense, and in a timely manner. Failure to begin work and complete work as required by this Agreement will be considered grounds for termination of this Agreement for default in accordance with Exhibit D, Termination.
20. Guarantee A. Contractor hereby unconditionally guarantees that the service door work shall be done in accordance with the requirements of the Agreement, and further guarantees the service door work for the Agreement to be and remain free of defects in workmanship and materials for a period of one (1) year from the date of acceptance of the work by Caltrans Contract Manager.
B. Contractor hereby agrees to repair or replace any and all service door work together with any other adjacent work which may be displaced in so doing that may prove to be not in accordance with the requirements of the Agreement or that may be defective in its workmanship or material within the guarantee period specified, ordinary wear and tear, and unusual abuse or neglect without any expense whatsoever to Caltrans.
C. Contractor further agrees that, within 10 calendar days, after being notified in writing by Caltrans of any service door work that does not meet the requirements of the Agreement or any defects in the service door work, it shall commence and prosecute with due diligence all work necessary to fulfill the terms of the guarantee and shall complete the work within an established period of time agreed upon by Contractor and Caltrans Contract Manager.
D. In the event Contractor fails to correct the defective or non-compliant work, Contractor hereby authorizes Caltrans to proceed to have such work completed at Contractor's sole expense and Contractor shall honor and pay the cost and charges upon demand by Caltrans.
E. Caltrans will be entitled to all costs and expenses, including reasonable attorney's fees, necessarily incurred upon Contractor's refusal to honor and pay the above costs and charges.
F. Caltrans may also deduct such costs from monies owed to Contractor.
21. Final Clean Up
Contractor shall leave the site in a clean and neat condition. If the work site is not left in a clean and neat conditions, Contractor shall be called back to clean the work site as required at its sole expense. No invoice will be paid unless the site has been cleaned to the satisfaction of Caltrans Contract Manager. All debris generated by Contractor's performance of the services, including any and all discarded parts, shall be removed from the work site upon completion of services each day, hauled away, and legally disposed of by Contractor, according to all local, State and Federal laws.
22. Waste Disposal Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq.
| STD 213 Exhibits and Attachments 04A7185 - Draft.pdf |
| 1. Contractor agrees to provide to the California Department of Transportation (Caltrans) Service Door Removal and Replacement Services as described herein: |
| Contractor shall provide all labor, tools, materials, parts, supplies, equipment, tools, licenses, permits, travel, disposal fees, and incidentals necessary to remove and legally dispose of five (5) existing equipment service doors and replace with fi... |
| 2. Subcontracting is not permitted under this Agreement. All references to subcontracting or Subcontractors as found herein are not applicable to this Agreement. |
| 3. The services shall be performed at the following District 4 Maintenance Stations (MS) located in San Mateo County: |
| A. Half Moon Bay MS |
| 2203 Cabrillo Highway S |
| Half Moon Bay, CA 94019 |
| B. Millbrae MS |
| Sawyer Camp Trail at Hillcrest Blvd |
| Millbrae, CA 94030 |
| 4. Any reference to Caltrans Contract Manager shall also include designee. |
| 5. This Agreement will commence on April 3, 2025 (estimate), or upon approval by Caltrans, whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by Caltrans. Contractor shall not receive payment f... |
| 6. All inquiries during the term of this Agreement will be directed to the project representatives listed below: |
| 7. Detailed Description of Work |
| A. Contractor shall remove and replace four (4) service doors with motors at the Half Moon Bay MS and one (1) manual push and pull service door at the Millbrae MS as shown in Attachment 2, Service Door Pictures. |
| B. Service Door Specifications: |
| 1) Doors shall be Clopay Model 520S, or equivalent. |
| 2) Doors shall consist of 20-gauge galvanized steel, insulated, and finish to match existing. |
| 3) Millbrae MS door shall be color Almond and Half Moon Bay MS doors shall match existing. Doors shall not be painted onsite, and manufacturer can perform a custom color finish. |
| 4) Half Moon Bay MS doors shall have one (1) row of full view windows that are double paned, insulated, and tempered. |
| 5) Contractor shall provide weatherstripping with complete perimeter seals including flexible top seal, flexible jamb seal, and “U” shaped bottom seal. |
| 6) Vertical and horizontal track shall be standard three-inch (3”) galvanized steel. |
| 7) Spring Counterbalance: Torsion spring counterbalance mechanism sized to weight of the door, with a helically wound, oil tempered torsion spring mounted on a steel shaft; cable drum of die cast aluminum with high strength galvanized aircraft cable w... |
| 8) Doors shall have photo eyes, sensing edges, and operators. |
| 9) All brackets, guides, and accessories shall be galvanized steel. |
| 10) Each door shall withstand up to 18 pounds per square foot (PSF) design wind load. |
| 11) Doors shall have three (3) new button station. |
| 12) Door at Millbrae MS shall be manually operated and come with an exterior lock and key. |
| 13) Service door dimensions are approximate, and contractor shall perform own measurements of service doors before placing order: |
| a) Half Moon Bay MS – four (4) doors at 16 feet wide by 14 feet high (16’x14’). |
| b) Millbrae MS – one (1) door at 12 feet wide by 12 feet high (12’x12’). |
| C. Motor Specifications: |
| 1) Rated for a maximum of 20 cycles per hour. |
| 2) Totally enclosed non-ventilated gear head operator shall be rated at a minimum of half (1/2) or three fourths (3/4) horsepower (hp) as recommended by door manufacturer for size and type of door. |
| 3) Motor shall be high starting torque, industrial type, and protected against overload with an auto-reset thermal sensing device. |
| 4) Primary speed reduction shall be heavy-duty, have lubricated gears, and mechanical braking to hold the door in any position. |
| 5) Operator shall be equipped with an emergency manual chain hoist assembly that safely cuts operator power when engaged. A disconnect chain shall not be required to engage or release the manual chain hoist. |
| 6) Operator drive and door-driven sprockets shall be sized for number fifty (#50) roller chain. |
| 7) Operator shall be capable of driving the door at a speed of nine inches (9") per second or as recommended for door size. |
| 8) Fully adjustable driven linear screw-type cam limit switch mechanism shall synchronize the operator with the door. |
| 9) Contractor shall mount the control station(s) and supply the appropriate disconnect switch, all conduit, and wiring per the motor operator wiring instructions. |
| 10) The operator shall not extend above or below the door coil when mounted front-of-coil. |
| D. Contractor shall provide all necessary wiring and perform visual confirmation of voltage connections. |
| E. Contractor shall remove and legally dispose of all existing equipment service doors, existing motors, and existing accessories. |
| F. Contractor shall ensure service doors are removed and installed according to manufacturer's guidelines and industry standards. |
| G. Contractor shall ensure all doors and motors are protected against scruff and marring of the surface during repairs. |
| H. Contractor shall replace or restore any doors or motors damaged during the repair process to new condition at no additional cost to Caltrans. |
| I. Restoration work shall conform to manufacturer's recommendation. |
| J. Contractor shall furnish and install safeguards necessary for working on door repair while occupied. |
| K. Contractor shall clean all doors before Caltrans Contract Manager’s final inspection. |
| L. Any stains or defects shall be removed by Contractor prior to final inspection. |
| M. Any paint, dirt, stains, labels (except etched labels), and surplus material shall be removed by Contractor. |
| N. Contractor shall coordinate repair activities with Caltrans Contract Manager to mitigate interruption of building functions. |
| O. Caltrans inspection of Contractor's trucks, tools, and equipment does not certify or warrant the condition of those trucks, tools, and/or equipment for future use. |
| P. Caltrans will not be responsible for any loss or damage that may occur to Contractor's truck, equipment, tools, or materials. |
| Q. Failure to use proper tools and equipment for the specified work shall constitute as nonconformance and may result in possible termination of Contractor from this Agreement. |
| 8. Delivery, Storage, and Handling |
| A. Materials shall be delivered to the job site in the manufacturer’s original unopened packages clearly labeled with manufacturer’s name and identification numbers. |
| B. Materials shall be stored in strict accordance with the manufacturer’s printed storage requirements and protected from adverse weather conditions. |
| C. Material shall be handled in such a manner as to prevent damage. |
| D. Damaged materials shall be replaced at Contractor's sole expense. |
| 9. Discovery of Asbestos, Lead-based Paint, or Other Hazardous Substances/Materials |
| A. If Contractor discovers or suspects asbestos, lead-based paint, or other known hazardous substances/materials in the area affected by the Agreement, Contractor shall STOP WORK IMMEDIATELY. Contractor shall verbally notify Caltrans Contract Manager ... |
| B. Continuation of work shall not commence until Contractor has been authorized to do so in writing, by Caltrans Contract Manager. |
| C. Should it become necessary to terminate the service request, Contractor shall be compensated only for work in progress or actually completed to Caltrans Contract Manager’s satisfaction. No payment will be made for delay or lost profits anticipated ... |
| D. Failure to notify Caltrans Contract Manager of the discovery of asbestos, lead-based paint or other hazardous substances/materials may result in immediate termination of the Agreement for default per Exhibit D, Termination. Contractor shall be resp... |
| 10. Contractor’s Responsibilities |
| A. Contractor shall ensure that only qualified and competent personnel are permitted on the job site and that the work shall be safely performed by the highest industry standards. Contractor shall take all the necessary precautions to prevent injury o... |
| B. Contractor shall comply with all applicable federal, state, county, city and municipal laws, ordinances, rules, and regulations which in any manner affect those engaged or employed in the work to be performed in this Agreement. |
| C. Contractor shall avoid causing unreasonable inconvenience to any person(s) doing business on Caltrans property. In the event Contractor’s operation creates a condition hazardous to the Caltrans property occupants or the general public, Contractor s... |
| D. Contractor shall obtain and pay for all permits, licenses, registrations, and certificates required by local ordinances as applicable to this Agreement and its Exhibit A, Scope of Work. |
| 11. Contractor Project Manager Responsibilities |
| A. Contractor Project Manager shall coordinate work-related matters, and Contractor's operations under this Agreement. |
| B. In addition to other responsibilities described in this Agreement, Contractor Project Manager shall be responsible for all matters related to Contractor's personnel but not limited to, the following: |
| 1) Ensure deliverables meet the criteria established by the Agreement. |
| 2) Supervise, review, monitor, train, and direct Contractor's personnel. |
| 3) Include Caltrans Contract Manager in written communications to other Caltrans personnel for any clarification on the scope of work. |
| 4) Administer personnel actions for Contractor personnel and ensure appropriate actions taken. |
| 5) Implement and maintain quality control procedures to ensure product and service accuracy. |
| 6) Ensure all applicable safety measures are in place. |
| 7) Provide invoices in a timely manner. |
| 8) Review invoices for accuracy and completion before billing to Caltrans. |
| 9) Ensure the schedules, deliverables and the deliverables' requirements set forth in the Agreement are satisfied. |
| 10) Ensure compliance with the provisions in this Agreement and all specific requirements. |
| 12. Code of Conduct |
| A. Contractor and its employees shall be aware that they are working on Caltrans property and be courteous and respectful at all times. Contractor and its employees shall refrain from using loud voices, inappropriate language, and shall conduct themse... |
| B. If Contractor’s employees display any behavior Caltrans Contract Manager deems inappropriate or offensive, Caltrans Contract Manager will have the right to remove that employee from doing further work on this Agreement. |
| C. It is the duty of Contractor and its staff to read and adhere to Caltrans policies and directives, available to Caltrans staff including, but not limited to the Director’s Policy (DP)-3 Health and Safety, DP-18 Workplace Violence Prevention, Deputy... |
| D. If any person employed by Contractor appears to Caltrans appears incompetent, acts disorderly, unsafe, improper manner, that person shall be removed from the premises immediately and will no longer be employed on this Caltrans Agreement, unless agr... |
| 13. Submittals |
| A. Contractor shall submit to Caltrans Contract Manager for approval product data, manufacturer's descriptive data, factory mutual test reports, product specifications, and instructions and no work shall begin prior to approval by Caltrans Contract Ma... |
| B. Submittal shall include doors, motors, sensing edge, photo eyes, and accessories. |
| C. Manufacturer's descriptive data shall include catalog cuts, complete description, performance data, and installation instructions for the materials and equipment specified herein. |
| D. Documentation shall include address and phone number of the supplier(s). |
| 14. Areas for Contractor Use |
| A. No area is available within Agreement limits for the exclusive use of Contractor. |
| B. Contractor shall arrange with Caltrans Contract Manager storage areas for equipment and materials within the Facility. |
| 15. Temporary Utilities |
| Contractor may obtain electrical power and water from existing Caltrans electrical power and water outlets within the project limits free of charge for the Agreement operations, provided such utility services are in service and are not required by Cal... |
| 16. Sanitary Facilities |
| A. Caltrans owned sanitary facilities will be available for use by Contractor's personnel during normal working hours and when operational. |
| B. Contractor shall not use sanitary facilities or sewers to clean tools or dispose of cleaning liquids. |
| 17. Damages to Caltrans Property |
| In the event that any Caltrans property is damaged as a result of the actions of Contractor or its employees, Contractor shall repair, at its sole expense, the damage which has occurred as a direct result of Contractor or its employees during the work... |
| 18. Work Site Clean Up |
| A. Contractor shall own and assume all responsibility for all litter, waste, debris, and similar materials arising from or produced by the work performed under this Agreement. Contractor shall clean and keep the area in orderly, safe, and clean condit... |
| B. If the work site is not left in a clean and orderly condition, Contractor shall be called back to correct the condition at no extra charge to Caltrans. |
| C. Contractor shall promptly remove such litter, waste, debris, and other materials produced during this work and legally dispose of them at no additional cost to Caltrans. |
| D. No such litter, waste, debris, and other materials shall be deposited in any Caltrans dumpster without advance written permission of Caltrans Contract Manager. |
| E. Such litter, waste, debris, and other materials are not expected to include hazardous waste. However, if hazardous waste is encountered, Contractor shall notify Caltrans Contract Manager for removal of the hazardous waste. |
| F. Once Contractor takes possession of the materials, Contractor shall take ownership of the materials and shall dispose of or recycle the materials in a lawful manner. |
| G. Contractor's bid shall include the cost to dispose of or recycle the materials. Contractor shall be responsible for such disposal and recycling costs. |
| 19. Final Inspection and Acceptance of Payment |
| Work shall be subject to inspection and acceptance by Caltrans Contract Manager. Caltrans Contract Manager will have the sole responsibility and authority to determine whether Contractor has satisfied its duties and obligations under the Agreement. Ap... |
| 20. Guarantee |
| A. Contractor hereby unconditionally guarantees that the service door work shall be done in accordance with the requirements of the Agreement, and further guarantees the service door work for the Agreement to be and remain free of defects in workmansh... |
| B. Contractor hereby agrees to repair or replace any and all service door work together with any other adjacent work which may be displaced in so doing that may prove to be not in accordance with the requirements of the Agreement or that may be defect... |
| C. Contractor further agrees that, within 10 calendar days, after being notified in writing by Caltrans of any service door work that does not meet the requirements of the Agreement or any defects in the service door work, it shall commence and prosec... |
| D. In the event Contractor fails to correct the defective or non-compliant work, Contractor hereby authorizes Caltrans to proceed to have such work completed at Contractor's sole expense and Contractor shall honor and pay the cost and charges upon dem... |
| E. Caltrans will be entitled to all costs and expenses, including reasonable attorney's fees, necessarily incurred upon Contractor's refusal to honor and pay the above costs and charges. |
| F. Caltrans may also deduct such costs from monies owed to Contractor. |
| 21. Final Clean Up |
| Contractor shall leave the site in a clean and neat condition. If the work site is not left in a clean and neat conditions, Contractor shall be called back to clean the work site as required at its sole expense. No invoice will be paid unless the site... |
| 22. Waste Disposal |
| Prior to the commencement of waste disposal, Contractor must adhere to the provisions highlighted in Senate Bill 1383 (Lara) of 2016 Title 14, CCR, General Provisions section 18981.2, Public Resources Code sections 42652 et. Seq. |
| 1. Invoicing and Payment |
| A. For services satisfactorily rendered and approved by Caltrans Contract Manager, and upon receipt and approval of the invoices, Caltrans agrees to compensate Contractor in accordance with the Price Quote Proposal, Attachment 1, and this Exhibit B. I... |
| B. Contractor will be paid a lump sum of $TBD, in arrears, in full payment for all work and services performed under this Agreement. |
| C. Each invoice shall include: |
| 1) Agreement Number 04A7185 |
| 2) Dates of Service |
| 3) Location of Service |
| 4) Description of Service |
| D. Each invoice shall be submitted in triplicate to: |
| E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager with each invoice. Delinquent or inadequate certified payrolls or other required documents will result in the withholding of payment until... |
| 2. Budget Contingency Clause |
| A. It is mutually understood between the parties that this Agreement may have been written before ascertaining the availability of congressional or legislative appropriation of funds, for the mutual benefit of both parties in order to avoid program an... |
| B. This Agreement is valid and enforceable only if sufficient funds are made available to Caltrans by United States Government or California State Legislature for the purpose of this program. In addition, this Agreement is subject to any additional re... |
| C. It is mutually agreed that if Congress or State Legislature does not appropriate sufficient funds for the program, Agreement shall be amended to reflect any reduction in funds. |
| D. Pursuant to Government Code Section 927.13, no late payment penalty shall accrue during any time period for which there is no Budget Act in effect, nor on any payment or refund that is the result of a federally mandated program or that is directly ... |
| E. Caltrans has the option to terminate the Agreement under the 30-day termination clause or to amend the Agreement to reflect any reduction of funds. |
| 3. Prompt Payment Clause |
| A. Payment will be made in accordance with, and within the time specified in, Government Code, Chapter 4.5, commencing with Section 927 and all agreements must comply with Public Contract Code Sections 10262 and 10262.5. |
| B. Pursuant to Public Contract Code Section 10262, Contractor shall pay its Subcontractor(s) within seven (7) calendar days from receipt of each payment made to Contractor by Caltrans. |
| C. Failure of Contractor adhering to Public Contract Code Section 10262 may result in termination of this Agreement per Public Contract Code Section 10253 and disciplinary action by the Contractors State License Board may be implemented. |
| 4. Cost Limitation |
| A. Total amount of this Agreement shall not exceed $TBD. |
| B. It is understood and agreed that this total is an estimate, and that Caltrans will pay only for those services actually rendered as authorized by Caltrans Contract Manager up to the total amount set forth in Section 4A, above. |
| 5. Rates |
| Contractor shall perform work under this Agreement for the lump sum of $TBD. |
| 6. Costs Included in Bid Rates |
| A. The cost of employer payments to or on behalf of employees, subsistence, travel, compensation insurance premiums, unemployment contributions, social security taxes, Agreement bond premiums, and any other taxes or assessments including sales and use... |
| B. Contractor shall make travel and subsistence payments to each worker in compliance with Labor Code Sections 1773.1 and 1773.9. Travel and subsistence requirements are available on the of Department of Industrial Relations (DIR) website at https://w... |
| 7. Cost Principles |
| A. Contractor agrees that the Contract Cost Principles and Procedures, 48 CFR, Part 31, and the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, in 2 CFR, Part 200, shall be used to determine the allowab... |
| B. Any costs for which payment has been made to Contractor that are determined by subsequent audit to be unallowable under 48 CFR Part 31 or 2 CFR Part 200 are subject to repayment by Contractor to Caltrans. |
| C. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 8. Payroll Records |
| A. Contractor and each Subcontractor shall comply with the following provisions. Contractor shall be responsible for compliance by its Subcontractors. |
| 1) Each Contractor and Subcontractor shall keep accurate payroll records and supporting documents as mandated by California Labor Code Section 1776 and as defined in Section 16000 of Title 8 of the California Code of Regulations, showing the name, add... |
| 2) The payroll records enumerated under paragraph 1, above, shall be certified. The certified payrolls and records related to employee wages, fringe benefits, payroll tax and deductions shall be available for inspection and copying by Caltrans represe... |
| 3) Each Contractor shall submit a certified copy of the records enumerated in paragraph 1, above, to the entity that requested the records within 10 days after receipt of a written request. |
| 4) Any copy of records made available for inspection as copies and furnished upon request to the public or any public agency by Caltrans shall be marked or obliterated in such a manner as to prevent disclosure of each individual's name, address and so... |
| 5) Contractor shall inform Caltrans of the location of the records enumerated under paragraph 1, above, including the street address, city, and county, and shall, within five (5) working days, provide a notice of a change of location and address. |
| 6) Contractor or Subcontractor shall have 10 days in which to comply subsequent to receipt of written notice requesting the records enumerated in paragraph 1, above. In the event Contractor or Subcontractor fails to comply within the 10-day period, th... |
| B. The penalties specified in paragraph 6, above, for noncompliance with the provisions of said Section 1776 will be deducted from any monies due or which may become due to Contractor. Penalties assessed for failure to submit certified payrolls are fo... |
| C. Payrolls shall contain the full name, address and social security number of each employee, the correct work classification (including apprentices, if applicable), rate of pay, daily and weekly number of hours worked, itemized deductions made, and a... |
| D. Contractor and each Subcontractor shall preserve their payroll records for a period of three (3) years from the date of completion of the Agreement. |
| E. Contractor shall submit a certified copy of all payroll records for verification by Caltrans Contract Manager and/or designee with each invoice. When progress payments are called for, Contractor shall submit a certified copy of all payroll records ... |
| F. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 9. Penalty |
| A. Contractor and any Subcontractor under Contractor shall comply with Labor Code Sections 1774 and 1775. In accordance with said Labor Code Section 1775, Contractor shall forfeit, as a penalty to Caltrans, not more than two hundred dollars ($200) for... |
| B. The amount of this forfeiture shall be determined by Labor Commissioner and shall be based on consideration of the mistake, inadvertence, or neglect of Contractor or Subcontractor in failing to pay the correct rate of prevailing wages, or the previ... |
| C. If a worker employed by a Subcontractor on a public works project is not paid the general prevailing per diem wages by Subcontractor, Prime Contractor of the project is not liable for any penalties described above unless Prime Contractor had knowle... |
| 1) The Agreement executed between Contractor and Subcontractor for the performance of work on the public works project shall include a copy of the provisions of Labor Code Sections 1771, 1775, 1776, 1777.5, 1813, and 1815. |
| 2) Contractor shall monitor the payment of the specified general prevailing rate of per diem wages by the Subcontractor to the employees by periodic review of the certified payroll records of the Subcontractor. |
| 3) Upon becoming aware of failure of Subcontractor to pay his or her workers the specific prevailing rate of wage, Contractor shall diligently take corrective action to halt or rectify the failure, including, but not limited, to retaining sufficient f... |
| 4) Prior to making final payment to the Subcontractor for work performed on the public works project, Contractor shall obtain an affidavit signed under penalty of perjury for the Subcontractor that the Subcontractor has paid the specified general prev... |
| D. Pursuant to Labor Code Section 1775, Caltrans shall notify Contractor on a public works project within 15 days of receipt of a complaint that a Subcontractor has failed to pay workers the general prevailing rate of per diem wages. |
| E. If Caltrans determines that employees of a Subcontractor were not paid the general prevailing rate of per diem wages and if Caltrans did not retain sufficient money under the Agreement to pay those employees the balance of wages owed under the gene... |
| F. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 10. State General Prevailing Wage Rates |
| A. Contractor agrees to comply with all the applicable provisions of the Labor Code including those provisions requiring the payment of not less than the general prevailing rate of wages. Contractor further agrees to the penalties and forfeitures prov... |
| B. Pursuant to Labor Code Section 1771.5, not less than general prevailing wage rate of per diem wages and general prevailing rate of per diem wages for holiday and overtime work for work of a similar character in the county in which the work is to be... |
| 1) More than $25,000 for public works construction, or |
| 2) More than $15,000 for the alteration, demolition, installation, repair, or maintenance of public works. |
C. Any subcontract entered into as a result of this Agreement shall contain all of the provisions of this clause.
| 11. State Prevailing Wage Rate Determinations |
| A. The General Prevailing Wage Rate Determinations applicable to the project are available and on file with the Caltrans Regional/District Labor Compliance Office. These wage rate determinations are made a specific part of this Agreement by reference ... |
| B. General Prevailing Wage Rate Determinations applicable to this project may also be obtained from the DIR website at: https://www.dir.ca.gov/OPRL/DPreWageDetermination.htm. |
| C. After award of the Agreement, and prior to commencing work, all applicable General Prevailing Wage Rate Determinations are to be obtained by Contractor from DIR. These wage rate determinations are to be posted by Contractor at the job site in accor... |
| D. After the award of the Agreement, questions pertaining to predetermined wage rates should be directed to the Caltrans Labor Compliance Office: |
| Caltrans Headquarters Labor Compliance Office |
| 1120 N Street, MS-44 |
| Sacramento, CA 95814 |
| Email: labor.compliance@dot.ca.gov |
| 12. Hours of Labor |
| A. Eight (8) hours labor constitutes a legal day's work. Contractor shall forfeit, as a penalty to the State of California, twenty-five dollars ($25) for each worker employed in the execution of the Agreement by Contractor or any Subcontractor under C... |
| B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 13. Employment of Apprentices |
| A. Where the prime contract is $30,000 or more, Contractor and any Subcontractors under them shall comply with all applicable requirements of Labor Code Sections 1777.5, 1777.6 and 1777.7 in the employment of apprentices. |
| B. Contractors and Subcontractors are required to comply with all Labor Code requirements regarding the employment of apprentices, including mandatory ratios of journey level to apprentice workers. Prior to commencement of work, Contractors and Subcon... |
| C. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 1. Settlement of Disputes |
| 2. Termination |
| A. If, after award and execution of the Agreement, Contractor’s performance is unsatisfactory, the Agreement may be terminated immediately for default. Additionally, Contractor may be liable to Caltrans for damages including the difference between Con... |
| B. Caltrans reserves the right to terminate this Agreement for any or no cause upon 30 days’ written notice to Contractor. Upon such termination, no compensation shall be due or payable to Contractor except for compensation earned through the date of ... |
| C. The State may terminate this Agreement immediately for good cause. The term "good cause” may be defined as "impossibility of performance” or “frustration of purpose,” but does not include material breach, default, or termination without cause. In t... |
| D. In the event that the total Agreement amount is expended prior to the expiration date, Caltrans may, at its discretion, terminate this Agreement with 30 days’ notice to Contractor. |
| 3. Retention of Records/Audits |
| A. For the purpose of determining compliance with Government Code Section 8546.7, Contractor and Subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of the Agreement, includi... |
| B. Any subcontract entered into as a result of this Agreement shall contain all the provisions of this clause. |
| 4. Executive Order N-12-23 – Generative Artificial Intelligence (GenAI) Technology Use and Reporting |
| 5. Subcontractors |
| Contractor shall perform the work contemplated with resources available within its own organization and no portion of the work shall be subcontracted. |
| 8. DVBE Participation (Not Required) |
| 9. Laws to be Observed |
| Contractor shall keep fully informed of all existing and future laws, including State and Federal, county, and municipal ordinances and regulations including but not limited to Senate Bill 1383 of 2016 Title 14, CCR, General Provisions section 18981.2... |
| 10. Specific Legal References |
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